Monthly Archives: October 2003

2003-10-29 AGM

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2003 Annual General Meeting Minutes

Date: October 29, 2003
Location: PGAO 7365 Tedford Road
Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod, Gil
Members Present: James and son Elliot, Wayne, Art, Doug, John, Gerhard, Bob, Jim Verth
Guests Present: None
Meeting Called to Order at 7:38 p.m.
1. Previous Meeting Minutes
No executive meeting summary was circulated.
2. Treasurer’s Report:
Year End Club Account Gaming Account All Accounts
Year End                               Club Account             Gaming Account                   All Accounts
Total income                             $7728.89                   $15944.86                             $23644.22
Total Expenses                         $5193.83                   $11382.87                             $16576.70
Total Income/Expense               $2535.06                   $4561.99                               $7067.52
October 2003
Total income $864.13
Total Expenses $1224.32
Total Income/Expense -$360.19
3. Secretary’s Report
Refer to the attachments for the 2002-2003 Activity Summary Report
4. Correspondence
None
5. Old Business
None
6. New Business

Election of officers for 2003-2004

President Brian Battersby
Vice President Gil Self
Secretary Glen Harris
Treasurer Rod Herd
6. New Business (continued)
The following positions are appointed, not elected
National Representative John Ascah
Observing Director Brian Battersby
Past President Bob Nelson
Building Directors Bob Nelson, Wayne Sanders
Members at Large Maurice Sluka, Wayne Sanders, John Ascah
Newsletter Gil Self
Volunteers for November Events
Open houses
Nov 7 Bob, Jim Verth
Nov 14 Brian
Nov 21 Glen, Doug
Nov 28
Member’s Nights
Nov 8 (Tour) Brian, Wayne, Rod
Nov 15 Doug, Glen
Nov 22 Brian (see note)
Nov 29
7. Upcoming Events
Nov 8 Tour
Nov 12 Tour
Nov 22 Member Orientation (see note)
Dec 10 3rd Annual Pot Luck Christmas Party at the Observatory 6 p.m.
Note: Nov 22 is slated as an orientation evening to help all members become familiar with the technical improvements that have been instituted over the last several months. Come out and learn how to operate the overhead projector, run a power point presentation, project a live image from the dome telescopes into the classroom, use the VCR to play a tape visible on the classroom wall, or operate the laser pointer. See how you can use the viewing area pier wiring to power your telescope, or operate it remotely from inside the building. Take a peek at the results of Wayne’s mirror grinding seminar. Tweak your skills on the operation of the big scope, 8” Celestron, or the 10” Dob.
8. Director’s Reports
Newsletter – Gil is requesting items for the November newsletter showing the lighter and humorous side of Astronomy. Deadline is Nov 12.
Public Awareness – Rod represented the club at a display set up in the 5th Avenue Post Office. The presence of the club dovetailed nicely with the launch of Canada Post’s Astronaut Series of postal stamps. Rod was amazed at the number of people that are still not aware of the existence of our club, and is advocating that more members become involved in tours and open houses, and that the club become more aggressive in it’s efforts to advertise it’s existence. As the treasurer, Rod sees the tours and open houses as an important source of revenue that would be used to defray the day-to-day costs incurred operating the observatory.
Open Houses and Tours – As an aside to the previous item, there has been a considerable amount of positive feedback from the visiting public. Our PowerPoint presentations, lectures, and use of the laser pointer are becoming very polished and professional.
9. Adjournment
The meeting was adjourned at 9:05 p.m.
10. Main presentation
John Ascah showed images of his visit to the Arizona Sky Village.

2003-10-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
October 15, 2003

Date: October 15, 2003
Location: #30-1839 1st Avenue, Prince George
Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian, Rod
Members Present: Maurice, Wayne
Guests Present:
Time Meeting Called to Order at 7:45 p.m.
1. Previous Meeting Minutes
No minutes were circulated
2. Treasurer’s Report
Revenue: $7547.93
Net Income: $2466.49
See pages 2 and 3 for details
3. Correspondence
None
4. General Business

  • Discussion regarding issuing a key to Greg.
  • The gas consumption seems high. Rod will attempt to contact Terasen for an explanation.
  • Rod will hire an accountant to do the club tax return. The approximate cost will be $300.

Upcoming Events
Oct 22 – 7:15 pm Brian, Wayne Cubs
Oct 23 – 7:30 pm
Nov 7 – 7:00 pm
Nov 12 – 7:00 pm Gil Guides
Adjourned at 9:15 pm

P.G. Astronomical Society

   

Balance Sheet  As At 9/30/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

2791.89

 

Petty Cash

0

 

Sky & Tel

0

 

Cash Total

 

2791.89

Accounts Recievable

 

0

TOTAL CURRENT ASSETS

 

2791.89

CAPITAL ASSETS

   

Building

50000

 

Telescopes & Equip.

20000

 

Furn. & Equip

2056

 

TOTAL CAPITAL ASSETS

 

72056

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

74847.89

   

===========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

-110.89

 

G.S.T Received

0

 

Total G.S.T.

 

-110.89

TOTAL CURRENT LIABILITIES

 

-110.89

TOTAL LIABILITIES

 

-110.89

   

___________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72492.29

Current Earnings

 

2466.49

TOTAL EARNINGS

 

74958.78

TOTAL EQUITY

 

74958.78

   

___________

LIABILITIES AND EQUITY

 

74847.89

   

===========

Generated On: 10/7/03

   

P.G. Astronomical Society

   

Income Statement 10/1/02 to 9/30/03

   

REVENUE

   

REVENUE

   

Club Dues

 

1079.8

Calendars

 

1702.2

Tours & Open House

 

1648.69

Pop & Chips

 

249.79

Other Income

 

667.87

Interest Inc.

 

0

Donations

 

2199.58

TOTAL REVENUE

 

7547.93

TOTAL REVENUE

 

7547.93

   

__________

EXPENSE

   

EXPENSES

   

Accounting & legal

 

0

Ads. & Promotion

 

275.9

Alarm System

 

215.46

Bank Charges

 

41

Calendars

 

950.63

G.S.T.

 

110.89

Insurance

 

465

Internet

 

52.96

Office

 

238.07

Pop & Chips

 

80.82

Repair & Maint.

 

874.31

Sky & Tel

 

3.61

Telephone

 

700.18

Heat, Light & Utilities.

 

1072.61

Land Lease

 

0

TOTAL EXPENSES

 

5081.44

TOTAL EXPENSE

 

5081.44

NET INCOME

 

2466.49

   

==========

Generated On: 10/7/03