7365 Tedford Road
Prince George, BC
V2N 6S2

Emergency Executive Meeting Minutes

Date: February 24, 2002
Location: #49A 2131 Upland Street Prince George, BC
Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen Harris, Brian Battersby, Rod Herd
Members Present: None
Time Meeting Called to Order: 7:00 p.m.
1. Previous Meeting Minutes
None, as this was a special meeting
2. Treasurers Report
None, as this was a special meeting
3. Correspondence
Paperwork dealing with renewing the new lease. Various pieces of correspondence from previous years.
4. Old Business
None, as this was a special meeting
5. New Business
The purpose of this meeting was to determine what paperwork needed to be processed immediately, so that the club would not lose it’s present status.
Items to be addressed.
1. Society Annual Report c/w Financial statement for the last fiscal year.
Action Item: Rod to provide the financial statement
Glen to complete Form 11 and submit with financial statement ASAP
5. New Business (cont’d)
2. Address change will be submitted in conjunction with the Society Annual Report.
Action Item: Glen will submit Form 5.
3. Bank signing authority change.
Action Item: Brian to address this item.
4. Lease Renewal
Action Item: Glen to submit this paperwork before April 15, 2002
5. Director change
Action Item: Glen to send in Form 7 once item 1 has been processed.
6. Charity Tax Return
Action Item: Rod to submit by March 31, 2002
The following items need to be addressed, but not as urgently.
7. Change the name of the club to Royal Astronomical Society of Canada – Prince George Centre. This requires a notice of resolution at a general meeting, and will be retabled at the April 24, 2002 meeting.
Advance notice of this special resolution will be sent out to the membership in the Feb. 27 meeting minutes.
8. GST Rebate: This could apply to the club
Action Item: Rod to check our eligibility and submit as required.
6. Adjournment
Adjourned at 7:50 p.m.
2002/02/26 Revise date of April 24, 2002 in subsection 7 of Item 5 New Business to read March 27, 2002