Category Archives: AGM

2005-10-26 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2005 Annual General Meeting Minutes

Date: October 26, 2005
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian, Wayne
Members Present: Maurice, Jim A., Art, Greg, Jeff, Rod, Bob N., Annette, Hugh, Charles, John A,.
Guests Present: Matt Carter

Meeting called to order at 7:40 p.m.

1. Previous Meeting Minutes
None available

2. Treasurer’s Report:
As of October 24, 2005
Club Account Gaming Account
Balance $4998.19 Balance $9348.03

Detailed Annual Treasurer’s report will be available at the November meeting.

Motion to accept the Treasurer’s report as presented.
Moved: Bob Seconded: Brian Carried

3. Correspondence
Various RASC Centres newsletters, Thank you card from Kingston Centre NOVA members.

4. Old Business
Decide on an equipment policy and check into the cost of insurance riders, with the information to be available for the next Executive meeting.
Sky and Tel renewals of US$40 to be in Wayne’s hands by Nov 15.

5. New Business

  • Motion: Provide funds ($150) to Charles for the purchase of a janitor style pail, squeegie, and mop.
  • Moved: Charles Seconded: Bob Carried

5. New Business (continued)

  • Motion: Minimum meeting quorum for 2005-2006 will consist of 3 executive members and 2 members at large.
  • Moved: Gil Seconded: Charles Carried
  • Discussed combining the executive and general meetings. An email prediscussion of items would shorten the executive meeting that would run on the last Wednesday of the month from 6:30 – 7:30. A social evening with guest speakers, member’s presentations, etc. would follow beginning between 7:45 and 8:00. The meeting agenda would be finalized two weeks prior to the meeting.
  • A protracted discussion revolved around whether the newsletter should be an electronic copy r paper, or combination. No decision was made.
  • Building maintenance will be done on an as required basis. Items requiring attention will be put on a list and work bees will be scheduled as required.

Results of the Annual Election are as follows:

President: Gil Self Newsletter
Vice President: Maurice Sluka – Observing, tour director
Secretary: Hugh Kennedy
Treasurer: Wayne Sanders – Drive electronics, Telescope maintenance, ProD Day

National Council Rep: Allan Whitman

Members at Large:
Greg Mohammed Book speakers and plan the ‘fun’ part of the meeting
Bob Nelson Telescope maintenance, Newsletter?
Glen Harris Computers, building communication wiring
Charles Smith Janitor
Jim Toews
Doug Wayland
John Ascah
Jim Arnold Janitor
Brian Battersby Webmaster, NOVA program

Volunteers for November Events
Open Houses
November 4 Mars Open House
November 11
November 18
November 25

Member’s Nights
November 5 Mars Open House
November 12 NOVA (Brian) Hugh
November 19 Maurice
November 26 NOVA (Brian)

6. Upcoming Events
November 4, 5 Mars Open House
November 16 Brownie, Guide tour
November 30 Executive meeting, social time

Meeting adjourned at 10:00 p.m.

2004-10-20 AGM

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Annual General Meeting Minutes

Date: October 20, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Gil, Brian
Members Present: Maurice, Wayne, Robin, Jim, Art, Greg, Bob K, Doug, Glenn
Guests Present: Lauren

Meeting called to order at 7:28 p.m.

1. Previous Meeting Minutes
September 29, 2004 General meeting minutes
October 6, 2004 Executive meeting minutes
Motion to Accept September 29, 2004 General meeting minutes as circulated.
Moved: Glen Seconded: Gil Carried

2. Treasurer’s Report:
As of October 18, 2004
Club Account Gaming Account
Total Income $4258.66 Total Income $1261.12
Total Expenses $6052.56 Total Expenses $5726.60
Total Income/Expenses ($1793.90) Total Income/Expenses ($4465.60)
Total Net Worth $996.49 Total Net Worth $96.51

Motion to accept the Treasurer’s report as presented.
Moved: Gil Seconded: Glen Carried

3. Correspondence
Various RASC Centres newsletters.

4. Old Business
None

5. New Business

  • Free Press reporter Teresa will be conducting an interview at the observatory on Thursday October 21st. Her interview will cover the NVSS school tour in progress, the Pro D day plans for the following day, and the upcoming lunar eclipse on the 27th.

5. New Business (continued)

  • Wayne and Robin have been preparing for the upcoming Pro D day activities to be held on Friday, October 22nd. Response has been high. Planned activities include:
  • SolarMax video
  • Pin Hole Camera
  • Telescope type discussion
  • Construct a simple telescope
  • Demonstration of mirror grinding techniques
  • Lunar impact lab
  • Solar surface granulation study
  • Short tour of the facility
  • Robin and Karen traveled to Tatla Lake to observe first hand the robotic telescope being set up at the local school. Robin’s involvement in this project will be to instruct the local teachers in how to process CCD images.

Results of the Annual Election are as follows:

President: Brian Battersby
Vice President: Gil Self
Secretary: Glen Harris
Treasurer: Wayne Sanders

National Council Rep: John Ascah

Members at Large:
Greg Mohammed
Bob Nelson
Robin Riordan
Maurice Sluka
Jim Toews
Doug Wayland

Committee Directors:
Light Pollution Abatement – Maurice
Public Outreach/Education – Robin
Building Maintenance – Glen
Telescope Maintenance – Wayne, Bob, Glen
Observing/Tour Director – Brian
Fund Raising – Gil, Bob

Volunteers for November Events
Member’s Nights
November 6 Wayne, Robin
November 13 Doug
November 20 Maurice
November 27 Brian

Open Houses
November 5 Gil
November 12 Wayne
November 19 Maurice
November 26 Brian

6. Upcoming Events
November 1 Shady Valley Brownie tour at 7:30 pm
December 8 Christmas Pot Luck dinner at the Observatory. Time to be announced.

Meeting adjourned at 8:48 p.m.

7. Presentation
Art gave a lecture entitled ‘Energy and Tides’

2003-10-29 AGM

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2003 Annual General Meeting Minutes

Date: October 29, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod, Gil
Members Present: James and son Elliot, Wayne, Art, Doug, John, Gerhard, Bob, Jim Verth

Guests Present: None

Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
No executive meeting summary was circulated.

2. Treasurer’s Report:
Year End Club Account Gaming Account All Accounts

Year End                               Club Account             Gaming Account                   All Accounts
Total income                             $7728.89                   $15944.86                             $23644.22
Total Expenses                         $5193.83                   $11382.87                             $16576.70
Total Income/Expense               $2535.06                   $4561.99                               $7067.52

October 2003
Total income $864.13
Total Expenses $1224.32
Total Income/Expense -$360.19

3. Secretary’s Report
Refer to the attachments for the 2002-2003 Activity Summary Report

4. Correspondence
None

5. Old Business
None

6. New Business

Election of officers for 2003-2004

President Brian Battersby
Vice President Gil Self
Secretary Glen Harris
Treasurer Rod Herd

6. New Business (continued)
The following positions are appointed, not elected
National Representative John Ascah
Observing Director Brian Battersby
Past President Bob Nelson
Building Directors Bob Nelson, Wayne Sanders
Members at Large Maurice Sluka, Wayne Sanders, John Ascah
Newsletter Gil Self

Volunteers for November Events
Open houses
Nov 7 Bob, Jim Verth
Nov 14 Brian
Nov 21 Glen, Doug
Nov 28

Member’s Nights
Nov 8 (Tour) Brian, Wayne, Rod
Nov 15 Doug, Glen
Nov 22 Brian (see note)
Nov 29

7. Upcoming Events
Nov 8 Tour
Nov 12 Tour
Nov 22 Member Orientation (see note)
Dec 10 3rd Annual Pot Luck Christmas Party at the Observatory 6 p.m.

Note: Nov 22 is slated as an orientation evening to help all members become familiar with the technical improvements that have been instituted over the last several months. Come out and learn how to operate the overhead projector, run a power point presentation, project a live image from the dome telescopes into the classroom, use the VCR to play a tape visible on the classroom wall, or operate the laser pointer. See how you can use the viewing area pier wiring to power your telescope, or operate it remotely from inside the building. Take a peek at the results of Wayne’s mirror grinding seminar. Tweak your skills on the operation of the big scope, 8” Celestron, or the 10” Dob.

8. Director’s Reports
Newsletter – Gil is requesting items for the November newsletter showing the lighter and humorous side of Astronomy. Deadline is Nov 12.

Public Awareness – Rod represented the club at a display set up in the 5th Avenue Post Office. The presence of the club dovetailed nicely with the launch of Canada Post’s Astronaut Series of postal stamps. Rod was amazed at the number of people that are still not aware of the existence of our club, and is advocating that more members become involved in tours and open houses, and that the club become more aggressive in it’s efforts to advertise it’s existence. As the treasurer, Rod sees the tours and open houses as an important source of revenue that would be used to defray the day-to-day costs incurred operating the observatory.

Open Houses and Tours – As an aside to the previous item, there has been a considerable amount of positive feedback from the visiting public. Our PowerPoint presentations, lectures, and use of the laser pointer are becoming very polished and professional.

9. Adjournment
The meeting was adjourned at 9:05 p.m.

10. Main presentation
John Ascah showed images of his visit to the Arizona Sky Village.

2002-09-25 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
7365 Tedford Road
Prince George, BC
V2N 6S2

Annual General Meeting Minutes

Date: September 25, 2002
Location: 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian Battersby, Gil Self, Glen Harris, Bob Nelson, Rod Herd
Members Present: Maurice Sluka, Ryan Unruh, Gerhard Bierman, Kane Sanders
Guests Present: Vera and Greg Huston

Time Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Executive Meeting minutes from September 14, 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Kane

2. Treasurer’s Report
See the attached statements.

3. Correspondence
Various bills and RASC emails.

4. Old Business

  • An informal general meeting was held at the Fort George bandshell in August. The regular order of business was dispensed with and several Power Point presentations were run. No minutes were taken.
  • Glen sent TELUS a receipt for their $200 donation.
  • Gil is working on a new format for the newsletter.
  • Action will be taken to address the mould on the ceiling. Gil will pick up the appropriate materials from Wayne.

5. New Business

  • Based on recommendations laid out in the Innovation Resource Centre Survey results, the business portion of the general meetings will be significantly shortened. Starting in October, this will be accomplished by presenting a summarization of the executive meeting, and dealing with any questions that arise. More time can then be spent discussing astronomical related topics.

5. New Business (continued)

The Annual general election was held, and the results follow.

President: Brian Battersby
Vice President: Gil Self
Secretary: Glen Harris
Treasurer: Rod Herd
Members at Large: Kane Sanders, Maurice Sluka, Wayne Sanders

The following positions were filled voluntarily, not by election:
Past President: Bob Nelson
National Council Representative: Bob Nelson
Newsletter Editor: Gil Self
Observing Coordinator: Brian Battersby
Promotional Coordinator: Unfilled
Librarian: Unfilled
Building and Technical Coordinators: Bob Nelson and Wayne Sanders
Light Pollution Abatement Coordinator: Maurice Sluka

Volunteers for Open House Nights
October 4 Brian, Wayne
October 11 Glen, Wayne
October 18 Gil, Wayne
October 25 Bob, Wayne

Volunteers for Member’s Night Hosts
October 5 Bob
October 12
October 19 Brian (Rain or Shine)
October 26 Glen

Gil ran a Power Point presentation that may be used as an opening for tours held at the observatory.

Constellation of the month: Delphinus, presented by Brian

6. Adjournment
Motion to adjourn by: Rod
Seconded by: Kane

Adjourned at 8:45 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 9/30/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

851.4

Calendars

 

841.4

Tours & Open House

 

1566.8

Pop & Chips

 

85.5

Other Income

 

0

Interest Inc.

 

0

Donations

 

1130.06

TOTAL REVENUE

 

4475.16

     

TOTAL REVENUE

 

4475.16

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

240.32

Bank Charges

 

21

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

1412.38

Internet

 

0

Office

 

204.35

Pop & Chips

 

90.27

Repair & Maint.

 

335.4

Telephone

 

665.27

Utilities, Heat Light

 

1228.5

Land Lease

 

214

TOTAL EXPENSES

 

4823.99

     

TOTAL EXPENSE

 

4823.99

   

_________

NET INCOME

 

-348.83

   

=========

     
     

Generated On: 9/24/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 9/30/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

306.42

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

CASH TOTAL

 

335.95

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

335.95

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72391.95

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-180.96

TOTAL CURRENT LIABILITIES

 

-180.96

     

TOTAL LIABILITIES

 

-180.96

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

-348.83

TOTAL EARNINGS

 

72572.91

     

TOTAL EQUITY

 

72572.91

   

__________

LIABILITIES AND EQUITY

 

72391.95

   

==========

     
     

Generated On: 9/24/02

   

2001-09-26 AGM,

Minutes of PGAS Annual General Meeting – September 26, 2001

Meeting Hosted By: Brian Battersby
Members Attending: Peter Wyper, Brian Battersby, Rod Frith, Gerhard Bierman, Art Beaumont, Glen Harris, Kane Sanders, Ken Bilski, Gil Self
Location: McCloud 9 Eatery

Start Time: 8:00 pm

Read previous minutes/ agenda.

OLD BUSINESS:

Warm Room:
A work bee to winterize the room was set for September 30,2001

NEW BUSINESS:

Finances:

  • Paul R. was absent. Brian said he thought there was about $700 in the regular account with another $170 in cash not deposited.
  • Reg. Account (approx): $700
  • Gaming Account (approx): $0
  • Cash (approx): $170
  • Total (approx) $870

Video Cassette:
At the last exec meeting it was decided to order the video “A Guide to the Celestial Sphere” at a cost of about $25 plus tax & shipping. Brian has placed the order but the charges have not shown up on his credit card yet. He will look into weather or not the order was placed correctly.

Padlocks:
Art B brought up the idea of putting padlocks on the metal cabinets to keep people out during public events. He suggested buying some locks that he saw at the Bay for $2.50 each and donated $5.00 for the purchase. (ADDITION: On Sept 29 Brian B bought and installed the locks.)

Elections:
The attending membership nominated and elected the following executive positions for the 2001 – 2002 year. Paul Roberts indicated he would stand for Treasurer if nominated prior to the meeting as he was out of town on business.

President: Brian Battersby
Vice-President: Gil Self
Secretary: Glen Harris
Treasurer: Paul Roberts
Members at Large: Kane Sanders, Peter Wyper and Rob Frith

Observing:
So far tours have been set for October 10, 12 and 26

Work-Bee:
A work-bee was set for September 30, 2001 at around noon to fix up the Warm Room.

Rezoning Application:
Regional District of Fraser-Fort George: Sent us a letter notifying us about a rezoning application just up the road from us. Brian penned a response and sent it off to them.

MEETING EVENTS:

Basic Astrophotography Presentation:
Rob Frith gave a talk on different ways to due basic astrophotography including, star trails, tripod shots, piggyback camera method and prime focus astrophotography. He showed several excellent slides that he took himself using the methods described.

Meeting Adjourned: 9:30 pm

2000-10-25 AGM

Minutes of PGAS Meeting – Oct 25, 2000

Meeting Hosted By: Gil Self

Read previous minutes/ agenda.

OLD BUSINESS:
RASC – we took an informal poll of the members attending if they support joining the RASC. Out of 14 members 13 voted yea and 1 voted undecided.

NEW BUSINESS:

Elections were called. Results as follows:
Pres. Bob Nelson
Vice Pres. Gil Self
Secretary. Brian Battersby
Treasurer. Paul Roberts
Mem @ Large Rob Frith
Mem @ Large Steve Senger

Steve Senger stepped down as treasurer. Club thanked Steve for all his hard work in the position in the last few years. Well done Steve!

Brian B is unable to hold Members Night this coming Saturday (Oct 28, 2000) as he has to work.

Work Bee scheduled for Oct 28 is cancelled due to Gil and Brian being unable to attend.

MEETING EVENTS:

  • Gil showed a multimedia presentation made by former (now unattached) member Orla Aquaist. Orla sang astronomy related folk music and played guitar set to a fun powerpoint presentation.
  • Bob Nelson gave his presentation originally intended for the AAVSO on the accuracy of different methods of plotting variable star light curves. His final recommendation: Use several different methods to average out the inherit inaccuracies of each individual method.
  • Matthew Burke presented the free planetarium software Hallo Northern Sky. The software can be downloaded for free at http://ourworld.compuserve.com/homepages/han_kleijn/software.htm. The program is able to use several catalogues, including GSC, and customizable pointing circles to display the field of view of finder scopes, and eyepieces. For a free program it is very powerful. He also showed off his Starry Night Backyard software. It doesn’t have the capability to show tons of stars but, it gives good overall sky charts and excellent animation of the inner solar system. You can download a trial version (works the same as the full version except you can only use it for 15 days) at www.starrynight.com.

2006-10-25 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2006 Annual General Meeting Minutes

Date: October 25, 2006
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Wayne, Maurice, Bob
Members Present: Art, Blair, Gerhard, Rod

Meeting called to order at 8:50 p.m.

1. Previous Meeting Minutes
None available

2. Treasurer’s Report:
As of October 24, 2006
Club Account Gaming Account
Balance $3217.71 Balance $3107.00

Detailed Annual Treasurer’s report on file.

Motion to accept the Treasurer’s report as presented.
Moved: Art Seconded: Wayne Carried

3. Correspondence
None

4. Old Business
None

5. New Business

  • A Notice of Motion is required to change the bylaws regarding quorum and term of office. This item was tabled. In the meantime, Rod will obtain bylaws from other organizations and use them as a comparison.
  • The number of RASC calendars ordered next year would be based on the profitability of marketing this year’s RASC calendars. The treasurer voiced a concern about the difficulty in accurately tracking calendar sales.

5. New Business (cont’d)

Results of the Annual Election are as follows:

President: Gil Self – Newsletter
Vice President: Maurice Sluka – Construction projects, design proposals, organize and advertise special events
Secretary: Glen Harris – Computers, building communication wiring
Treasurer: Bob Nelson – Telescope upgrades

National Council Rep: Alan Whitman
Alan is serving the second year of a two-year term.

Members at Large:
Jim Arnold – Building Maintenance
Hugh Kennedy – Website
Fae Mooney – Newsletter contributor and Pegasus editor’s assistant
Wayne Sanders – Pro D, school and service group outreach presentation material
Blair Stunder
Jim Toews
Doug Wayland

Additional duties will be assigned as required.

Meeting adjourned at 10:20 p.m.

Preceding the AGM, guest Dave Harrison presented information on how to go about establishing a Planetarium.