Category Archives: 2007 / 2008

2008-10-25 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2008 Annual General Meeting Minutes
October 25, 2008

Date: October 25, 2008
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Members present: 11
Guests present: 3

Meeting Called to Order at 7:35 pm

1. Previous Meeting Minutes
Minutes of October 27, 2007 AGM were circulated.
Motion: To accept 2007 AGM minutes as circulated. MSC

2. Treasurer’s Report
General Account Balance: $5531.22
Gaming Account Balance: $26.71
A detailed financial report is filed with minutes.
Motion to accept the treasurer’s report. MSC

3. Secretary’s Report
Approximately 1100 man-hours were logged for public events such as tours, lectures, open houses, special viewing events, and promotions last year. 1069 visitors passed through the observatory during that time period. Over 1000 man-hours were logged for work bees, special projects, meetings, member nights, and personal observing. Only 74 hours were logged for personal observing.

4. Committee Reports
Technical upgrades – The telescope has been upgraded to the point where it is now controlled by any number of planetary programs. Work continues on motorizing dome and slot movement. The computers have been upgraded to meet the demands of new programs and applications associated with telescope upgrades, meteor monitoring, live video streaming, and future projects. The All Sky Camera project is in the final testing phase and will be brought on line by the end of November. The flip mirror assembly was removed from the telescope and is being redesigned.
Newsletter – Brian could use more articles for the newsletter.
Building – Volunteers repaired the roof, and Prince Sheet Metal installed torch on roofing and a shallow peak.

5. New Business

  • Efforts need to be taken to improve public awareness of the observatory. Various advertising means will be explored.
  • With the improvements made to the telescope, it is now possible to bring Astronomy and other related sciences to an older audience.
  • Budget for and encourage projects that will make use of the upgraded telescope.
  • Become more involved in making Prince George a Dark Town through Dark Sky initiatives.
  • Build on and improve our social programs. The observatory and equipment are underutilized for personal use.
  • Become involved in the 2009 International Year of Astronomy.
  • The projector needs to be repaired or replaced.

Annual Election results:

President: Gil Self
Vice President: Maurice Sluka
Secretary: Glen Harris
Treasurer: Brian Battersby

National Rep: Brian Battersby

Members at Large:
Patrick Byrne
Hugh Kennedy
Bob Nelson
Trevor Padgett
Wayne Sanders
Blair Stunder
Jim Toews
Jim Van Doren
Doug Wayland

Meeting adjourned at 8:55 pm

2008-10-08

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
October 8, 2008

Date: October 8, 2008
Location: 230-177 Victoria St.

Chairperson: Maurice Sluka
Recording Secretary: Glen Harris
Executives Present: Glen, Maurice, Jim T.
Members Present: Jim Van Doren

Meeting Called to Order at 7:32 pm.

1. Previous Meeting Minutes
Minutes of September 8, 2008 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
No figures available

3. Correspondence
Various bills, statements, and Centre newsletters

4. Old Business

  • Gravel for the viewing deck will be delivered sometime next week. A work bee will be planned to spread the gravel.
  • 2 red dot finders, the AllSky camera, and the hand dolly have been purchased. The video capture card is on back order.
  • A motor suitable for moving the dome slot has been acquired at no cost.
  • Prepaying all utilities depleted the gaming account.
  • The gaming application is being prepared and will be ready for submission in the near future.

5. New Business

  • Jim has found a 32-channel servo card that could be used to collimate the 2 secondary mirrors and control the flip motor.
  • The RASC fee collection agreement was reviewed and signed.
  • The gaming ‘wish list’ was reviewed and costs updated.
  • The budget was discussed briefly but will be brought up again at a meeting that has better attendance.
  • Members that have indicated they would like to remain on the executive are: Gil, Maurice, Glen, Brian B, Jim T, Jim Van Doren, Trevor, Blair, Hugh, Doug

The next business meeting will be held at Arctic Manufacturing 3233 Hart Hwy on November 12 @7:30 pm

Meeting adjourned at 8:45 pm

2008-09-10

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
September 10, 2008

Date: September 10, 2008
Location: 3233 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice, Brian B., Jim T., Blair
Members Present: Jim Van Doren

Meeting Called to Order at 7:32 pm.

1. Previous Meeting Minutes
Minutes of May 14, 2008 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
Club Account: $5470.49
Gaming Account: $3648.71
Details on file.

3. Correspondence
Various bills, statements, and Centre newsletters

4. Old Business

  • Telescope upgrade – Upgrades are complete, and the telescope balanced, collimated and repainted blue. The telescope is now controlled by any number of planetarium programs. The flip mirror assembly has been removed to enable a complete rework of the assembly. The 4″ finder adjustment has been updated. The axis tube has been completely rewired and in-house communication wiring enhanced.
  • A newer computer to control the telescope has been brought on line.
  • Dome upgrade – The dome has been leveled, flange straightened out, but not heated and dollied. Very near completion is motorizing dome rotation. The next project will be to motorize the upper slot.
  • Roof – The roof has been repaired.
  • Railings have been installed along the sidewalk.
  • A work bee was organized to clean up all the accumulated clutter both inside and outside the building

5. New Business

  • CD sales at the 2008 Saskatchewan Star Party were brisk. 28 were sold.
  • Drain the gaming account by paying the insurance premium and prepaying all utilities.

5. New Business (continued)

  • The ST-6 drivers have been updated and camera operation confirmed.
  • Motion: Authorize the purchase of a hand dolly to move the dobsonian telescopes back and forth from the viewing deck – $60 MSC
  • Motion: Authorize the purchase of 2 red dot finders for the 2 dobsonian telescopes – $50 MSC
  • Motion: Authorize the purchase of an All Sky Camera, software, and video capture card – $300 MSC
  • Motion: Authorize the purchase of an upper slot motor and associated hardware – $200 MSC
  • Motion: Authorize the purchase of 2 loads of gravel for the viewing deck and low spots in the parking lot and driveway – $300 MSC
  • The holding tank has been pumped out
  • Jim Toews with the help of others will take over the flip mirror project
  • Gaming application to be completed by mid October.
  • Items to be included are:
    • SBIG ST-10XME CCD camera for photometry and photography.
    • Scientific filters and filter wheel
    • Low light camera for video streaming to the classroom and internet.
    • New aluminum truss for the 24″ scope
    • Replace all floor coverings with industrial strength linoleum
    • Reinforce the dome flange
    • Expand the parking lot

The next business meeting will be held at Maurice’s office 230-177 Victoria St. 7:30 pm

Meeting adjourned at 9:35 pm

2008-05-14

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
May 14, 2008

Date: May 14, 2008
Location: 3233 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice, Brian B., Jim T., Blair
Members Present: Wayne

Meeting Called to Order at 7:30 pm.

1. Previous Meeting Minutes
Minutes of April 8, 2008 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
Club Account: $7381.96
Gaming Account: $7561.56
Details on file.

3. Correspondence
Various bills, statements, and Centre newsletters

4. Old Business

  • Telescope upgrade – the controller board has arrived. Bob has fabricated the declination brackets, and will be working on the RA bracket. The scope will be taken out of service on June 1st, at which time installation of the new drive assemblies will be installed. At the end of June, the flip mirror assembly will be removed for modification, the original Cassegrain assembly will be reinstalled, and the optics aligned. Testing of the new drives and software will be conducted over the summer, with the expectation that the telescope will be fully operational by the middle of August.
  • Dome upgrade – no progress, waiting for donation of steel.
  • Roof – Tentative scheduling for removal of, and repair of the roof is between June 17 and 21, with the contractor coming on June 23. Volunteers will be needed for the removal and repair functions.
  • Year end BBQ to be held on Saturday, May 31st. Start time is 6 PM

5. New Business

  • Free delivery of gravel for the driveway and viewing deck has been arranged. All we need now is free gravel. Stay tuned for developments.
  • Wayne’s teaching CD has been reviewed by Brian B. and is ready for sale to the public. Cost per CD is $5.

5. New Business (continued)

  • Open House dates have been revised for the next viewing season. The observatory will be open from the Perseid Meteor shower in mid August to mid November, and from mid February to the end of April. The new season will kick off with a mini Star Party on Aug 15-16.
  • Motion: Reimburse Brian for all applicable costs to attend the 2008 RASC General Assembly in Toronto at the end of June. MSC
  • Motion: Make all reasonable efforts to fund trips by the PG Centre National Representative to future GAs. MSC

Work List:

  • Replace the bulbs in the Exit signs.
  • Level the dome
  • Remove all unnecessary materials from the basement, storage rooms, and classroom.

Meeting adjourned at 9:18 pm

2008-04-08

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
April 8, 2008

Date: April 8, 2008
Location: 177 Victoria Street

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice, Brian B.
Members Present: Wayne, Brian D.

Meeting Called to Order at 7:36 pm.

1. Previous Meeting Minutes
Minutes of March 19, 2008 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
Club Account: $5733.97
Gaming Account: $7569.06
Details on file.

3. Correspondence
CRA information, YRB invoice, RBC bank statements

4. Old Business

  • Telescope upgrade – the controller board has been ordered. The motors on hand will be adequate for the job, amplifier boards are not required.
  • Dome upgrade – no progress
    • Roof – the Prince Sheet Metal estimate is being reworded but the original cost will remain unchanged. Club personnel will be doing any roof repairs required. The roofing material will be removed and repairs completed the day before the roofers are due to arrive. Tentative scheduling is for a WEEKDAY occurring between June 16th and the 24th.
    • Motion: Allocate $4000 for roof repair. The amount will include purchasing materials as required to repair any roof deterioration discovered after the roofing material has been removed. MSC
  • Year end BBQ to be held on Saturday, May 31st. Start time is 6 PM

5. New Business

  • Lane Logan’s talk – determine the clientele before booking a venue.
  • Wayne’s teaching CD will be reviewed by Brian B. and revised as required before being made available to the public.

5. New Business (continued)

  • Motion: Authorize the funds to reimburse Wayne for production costs. Amount will depend on how many CDs are produced. MSC
  • Astronomy Day will be held on Saturday, May 10th from 12-4 PM in the Pine Centre parking lot. Final location will be determined prior to that date. Solar viewing will be the ‘focus’.
  • Secretary to send a letter of thanks for her service as RASC secretary to Bonnie Bird. She’ll be retiring soon.
  • The decision was made to devote one Friday a month to planned activities, which will be advertised. April 18th will be the first occurrence of this type of event.

Meeting adjourned at 9:18 pm

2008-03-19

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
March 19, 2008

Date: March 19, 2008
Location: 3323 Hart Highway

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice, Blair, Jim T, Doug, Jim A.
Members Present: Rod H

Meeting Called to Order at 7:35 pm.

1. Previous Meeting Minutes
Minutes of February 13, 2008 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
Club Account: $5733.97
Gaming Account: $8058.00
Details on file.

3. Correspondence
Terasen statement

4. Old Business

  • Telescope upgrade – the declination bracket has been built but not installed.
  • Dome upgrade – no progress
  • Roof – Maurice will be meeting Dave of Prince Sheet Metal at the observatory on Tuesday 25th at 13:00, so he can look at the roof and provide us with an estimate.
  • Maurice will ask about the following:
    • Possible savings by us doing the demolition
    • Separate price for replacing half the plywood (worst case scenario)
    • Improving the ventilation
    • Sealing against the ants
    • Suggestions on making the most durable design
    • Sloping with tapered rigid insulation.

5. New Business

  • Gaming grant of $8000 was deposited into the gaming account.
  • Bob will be purchasing the telescope controller board and hand controller. He will also be trying to exchange the motors he has for ones that are compatible with the controller board. Bob will also be approaching CNC with the hope of having them construct suitable voltage amplifiers.

5. New Business (cont’d)

  • Year end BBQ will be held on May 31st.
  • Holes will be cut in the hall ceiling to inspect for structural damage from carpenter ants.
  • Blair will be contacting BCHydro and councilor Glenn Scott regarding participation in Earth Hour.
  • Motion: Purchase History Channel DVDs for $53. MSC
  • Spending proposal to construct an All Sky Camera. Decision to spend funds deferred.
  • March month end social cancelled. The next one is on April 26th.
  • Don’t book any tours that conflict with month end social evenings.
  • The next business meeting will be held at 299 Victoria Street at Maurice’s office.

Meeting adjourned at 8:57 pm

2008-02-13

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
February 13, 2008

Date: February 13, 2008
Location: 3323 Hart Highway
Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice, Blair, Brian, Jim T, Jim Van Doren

Meeting Called to Order at 7:36 pm.

1. Previous Meeting Minutes
Minutes of November 14, 2007 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
Club Account: $5179.29
Gaming Acct: $61.75
Detailed report filed

3. Correspondence
Miscellaneous bills and invoices.

4. Old Business

  • Recreation Market – all shifts are covered.
  • Sidewalk railing to be painted and installed when the weather warms up.
  • 8″ telescope was purchased from club account – $275.

5. New Business

  • The dome flange needs to be reinforced with an H beam. Blair, Jim Van D, and Jim T will report on progress at the next business meeting.
  • Motion: Sidereal Technology telescope control board to be purchased – ~$500. Motors and DC amplifiers extra, no confirmed costs provided. MSC

6. Upcoming events
See web site

Meeting adjourned at 9:13 pm

2007-11-14

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
November 14, 2007

Date: November 14, 2007
Location: 3323 Hart Highway
Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice, Blair, Brian, Jim T
Members Present: Bill G.

Meeting Called to Order at 7:35 pm.

1. Previous Meeting Minutes
Minutes of October 10, 2007 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
Dependant on instruction from gaming commission.

3. Correspondence
SpeeDee invoice

4. Old Business

  • It is hoped that more club members will become involved with The Dark Sky initiative. The aim is to present information to city council, prepare a public presentation, and approach the Department of Transport regarding street lighting on roads under their jurisdiction. We’ll be looking for the results of a survey focused on the proposed automat located near the Bon Voyage on Hwy 16 West.
  • NOVA will be reintroduced in January at a cost of $94 with no UNBC involvement. Some posters are up, and the membership has been asked to help distribute more.
  • Acting on recommendations gleaned from the PG Centre survey sent out a while ago, we will increase advertising, purchase two more Dobsonian telescopes, do more parking lot astronomy (solar viewing), and expand the key holder’s viewing list. The latter item will depend on the general membership getting in touch with an executive member and asking to be included on an email list that is sent out whenever a key holder is planning on viewing at the observatory. Efforts are being made to improve the content of the newsletter, but positive results rely on articles being submitted by the membership.

5. New Business

  • RASC benefits discussion was tabled.
  • The observatory will be closed when a road condition advisory has been issued. For open houses, the primary will be responsible for notifying the alternates. For tours, the primary will be responsible for contacting the alternates and the person who requested the tour, contact information being supplied by Brian, the tour coordinator. A remote check of messages on the answering machine will also be made.
  • Tour booking procedure:

Here’s a standard list of questions
Name
Number (day) & (eve)
How many people attending?
Any specific presentation content required?

Once the tour is set up on our end we send the above info to the host and the below info to the tour requester.
Your tour has been set up. Please contact the tour host below as soon as possible to confirm the tour details. Also contact the host if you need to cancel or otherwise make changes to the tour.
Tour host number….. 555-5555 email: xxx@yyy.com
Please be advised that if there is a road advisory in effect the tour will be cancelled.

The tour primary will contact the person who requested the tour one day prior to the event and verify that it is still a go, and confirm presentation content.

  • Motion: Provide a youth membership (1 year) to the next-door neighbour’s daughter as a show of appreciation for extinguishing his yard lights when we observe. MSC
  • Motion: Pay Fae’s membership. MSC
  • Glen will label all loanable inventory.
  • Default loan period is one month. If an extension is required, email pgcentre@yahoo.com for permission. The request may be denied if there is a waiting list. Some policing of the policy may be required, and reminders to return overdue items might be required. The current secretary will take on this responsibility.
  • Glen will research the cost to re-key the observatory and report back to the executive.
  • Re-registration is required every year for YRB to plow the driveway. Glen will be taking care of registration and checking on the feasibility of using a lock box at that time.
  • Approve 2008 NOVA budget (mainly advertising) No $ amount, but discretionary spending is expected. MSC
  • Radio spots on CFIS 93.1 have been prepared for the rest of 2007. Maurice will be working on the January and February spots in the near future.
  • Bob requires spending requests for the 2008 Gaming Proposal. The proposal must be submitted by the end of November 2007.
  • Motion: Purchase an additional 4.5″ Orion Starblast Dobsonian telescope and a 6″ Dobsonian telescope. MSC
  • The audio quality of the answering machine is very poor. Glen will research options and report back to the executive with the cost of replacement.
  • The website has two new pages. One is for NOVA, and the other for Light Pollution Abatement.

6. Upcoming events

  • Open houses on Nov 16, 17 (Leonids), 23, and 30
  • Sea Cadet Tour Nov 22
  • Social Night Nov 24 @ 7:30 pm
  • Christmas Pot Luck Wednesday, Dec 12 @ 6:30 pm. Let Brian know what you’re bringing.
  • First NOVA session Jan 26, 2008 @ 7:00 pm

Meeting adjourned at 9:15 pm