Category Archives: 2006 / 2007

2007-10-27 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2007 Annual General Meeting Minutes
October 27, 2007

Date: October 27, 2007
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Members present: 17
Guests present: 4

Meeting Called to Order at 7:40 pm

1. Previous Meeting Minutes
Minutes of October 25, 2006 AGM were circulated.
Motion: To accept 2006 AGM minutes as circulated. MSC

2. Treasurer’s Report
General Account Balance: $2782.12
Gaming Account Balance: $8085.42
A detailed financial report is filed with minutes.
Motion to accept the treasurer’s report. MSC

3. Secretary’s Report
Of the 82 memberships in the PG Centre, 37 will expire at the end of October. 849 visitors passed through the observatory between October 1, 2006 and September 30, 2007. Approximately 1700 man-hours were logged for tours, open houses, work bees, personal observing, promotions, etc. during the same period.

4. Committee Reports

  • Technical upgrades – Aluminum Serrier truss assembly should be manufactured and ready for installation before the spring opening of the observatory. Newtonian focus assembly is being designed, as is the dome drive assembly. The dome brackets need to be leveled, the telescope drive control board purchased, and the telescope drive motors installed. A new collimation tool is being designed.
  • Dark Sky Initiative – The City of Prince George is becoming more Dark Sky aware by using full cut off street lighting and dimming some streetlights. Private developers are also using full cut off lights. City councilors will be invited to attend the observatory to learn more about Dark Skies.
  • Maurice is doing 90 second radio spots that highlight astronomical events and advertise the observatory open houses.
  • NOVA – Due to a lack of response to the fall NOVA program, it has been rescheduled to January 2008. Fees have been lowered to $94 for a non-member, and $45 for a member. UNBC will no longer be involved.

5. New Business
Discussion centred on the latest RASC National survey. The PG Centre will wait to see the results of the survey before commenting to National.
Signing authority needs to be dealt with.

Annual Election results:

President: Gil Self
Vice President: Maurice Sluka
Secretary: Glen Harris
Treasurer: Bob Nelson

National Rep: Brian Battersby

Members at Large:
Jim Arnold
John Ascah
Hugh Kennedy
Gregory Mohammed
Trevor Padgett
Blair Stunder
Jim Toews
Doug Wayland

2007-10-10

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Business Meeting Minutes
October 10, 2007

Date: October 10, 2007
Location: 230-177 Victoria Street
Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Glen, Bob, Maurice

Meeting Called to Order at 7:40 pm.

1. Previous Meeting Minutes
Minutes of September 12, 2007 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
General account $3183.70 Gaming account $8055.42
A detailed treasurer’s report is filed with the printed minutes.

3. Correspondence
Various bills, invoices, and RASC Centre newsletters

4. Old Business

  • The roof repair estimate has not yet been obtained. Prince Sheet Metal will give us a roofing quote next week. Neither Prince Sheet Metal nor Admiral Roofing would be able to do the work before Spring 2008.
  • The flip mirror operation will be done manually for the immediate future.
  • Blair will be contacting CC Industries next week for a progress report on the truss system.A small amount of milling work on the declination motor drive plate remains to be done.
  • The Dark Sky initiative has been shelved until next year.
  • Armchair Astronomy and NOVA have been cancelled due to poor enrollment numbers. NOVA will be reintroduced in January at a cost of $94 with no UNBC involvement.
  • Motion: Renew membership in International Dark Sky Association for a 2-year period ( ~$100). MSC
  • Blair is still working on dome rotation. It was decided that the dome wouldn’t be tied to telescope movement.

5. New Business

  • Lane Logan will be giving a talk on Dark Sky and electrical lighting on Nov 24th.
  • Two more weekend burning sessions should see all the slash piles gone.
  • Parking lot expansion: Blair is currently waiting for equipment from one logging contractor to move back into the Blackwater area. He is also looking into another contractor working in the area.

5. New Business (continued)

  • About a dozen surveys have been returned. It is hoped that some suggestions are forthcoming that we can use to improve the operation of and participation in the club.
  • Dome flange irregularities are holding up design of the floating drive clamp mechanism design. To date, no materials for this project have been purchased.
  • Because the roof can’t be repaired until next spring at the earliest, grant spending priorities have changed. The present grant must be spent, and the new grant proposal submitted by Nov 30th. Preliminary discussion came up with the following proposal.
    • Prepay utilities for 1 year $3000
    • Scope drive control board $1000
    • Lowlight camera $500
    • ST9 CCD camera $3000
    • Dome rotation hardware $500
    • Firmer figures are required for discussion and a final decision at the AGM. Purchase of the CCD camera is contingent on the flip mirror assembly working properly first, either electrically or mechanically.
  • There was discussion on mounting the orange Celestron scope to the main scope and equipping it with a sensitive low light camera. When coupled with the existing B/W TV monitor in the dome, this would act as a finder scope for the Newtonian as well as providing a means to simultaneously send Celestron images to the classroom. Some type of video splitter technology would be required.
  • Executive meeting will be renamed ‘Business’ or ‘Planning’ meeting and announced on the events calendar as an inducement for regular members to attend.
  • More information and suggestions are required before a help sheet for new open house assistants can be typed up.

Meeting adjourned at 9:45 pm

2007-09-12

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
September 12, 2007

Date: September 12, 2007
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Greg, Glen, Bob, Maurice, Blair

Meeting Called to Order at 7:39 pm.

1. Previous Meeting Minutes
Minutes of May 9, 2007 meeting were circulated.
Motion to accept minutes as circulated. MSC

2. Treasurer’s Report
General account $4653.14 Gaming account $8062.92
A detailed treasurer’s report is filed with the printed minutes.

3. Correspondence
Various bills, invoices, and RASC Centre newsletters

4. Old Business

  • The roof repair estimate has not yet been obtained. Admiral Roofing will give us a roofing quote when they aren’t quite so busy. No time frame was given.
  • Planispheres are available for sale at the observatory. Per the Treasurer’s suggestion, if one is bought or sold, please attach a note to the cash or cheque indicating that the money is for a planisphere. The same goes for calendars and registrations.
  • The dome has been fitted with new rollers and is operational again.
  • The flip mirror operation problem is still under discussion.
  • Attempts are still being made to get BC Hydro on board with our Dark Sky initiative. A decision will be made by mid October as to whether or not the presentation will be made this year.
  • Until the gift shop cabinet has been constructed and installed, no additional products will be purchased.
  • Armchair Astronomy instructors are in place. A contingency plan is being developed should the number of participants exceed 30.
  • NOVA instructors are still required for segments 1, 6, 7, 8, and 10 per the website. As this is a credited UNBC course, we can use attendance, completing 50% of the Explore the Universe Certificate and maybe a mid-term and final exam for students to fulfill the requirements. At the meeting it was also suggested that students could demonstrate their ability to find a couple of objects (their choice) with one of the club telescopes.

4. Old Business (continued)

  • Gaming funds must be spent and the new gaming proposal submitted by the end of October.
  • 2008 calendars are at SpeeDee’s. Please pick up your preordered copies there.
  • End of month social events will continue to replace the general meetings. The next social event will be on September 29th.

5. New Business

  • Gil will arrange for a UNBC guest speaker to attend the social in November.
  • Pinch rollers and worm gear configuration as a means to rotate the dome has been proposed. Funds of up to $1000 have been allocated.
  • There was a discussion about inviting politicians to a tour of the observatory.
  • The next executive meeting will be held at Maurice’s office, Room 230 – 177 Victoria Street on October 10th. Let Maurice know via email if you’re going to attend, and gather at the front door by 7:20 pm as access to the building is restricted.
  • AGM is on October 31st at the observatory.

Meeting adjourned at 9:05 pm

2007-05-09

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
May 9, 2007

Date: May 9, 2007
Location: 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Faye, Glen, Bob, Jim A.

Meeting Called to Order at 7:33 pm.

1. Previous Meeting Minutes
Minutes of April 18, 2007 meeting were circulated.
Motion to accept minutes as corrected. MSC

2. Treasurer’s Report
General account $5882.00 Gaming account $8081.67
No detailed treasurer’s report was available.

3. Correspondence
Various bills, invoices, and RASC Centre newsletters

4. Old Business

  • The roof repair estimate has not been obtained yet
  • Blair purchased several Planispheres.

5. New Business

  • Gil will approach Evan regarding placing paying ads on the web site.
  • Evan’s membership has been renewed. The club picked up the tab.
  • Discussion on how to conduct business in the absence of a majority of executive members resulted in the following motion. Motion: All new proposed, or actual expenditures over $1000 require the approval of a majority of executive members (7 of 12). In the event all reasonable attempts to contact executive members fail to reach the above requirement, authority is given to 3 of the President, Vice President, Secretary or Treasurer to conduct the business, the details of which shall appear in the next meeting minutes. MSC
  • Club social on the 26th will replace the general meeting normally held on the last Wednesday of the month.
  • Next regularly scheduled executive meeting is August 8th.

Meeting adjourned at 9:15 pm

2007-04-18

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
April 18, 2007

Date: April 18, 2007
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Blair, Glen, Bob, Jim A.

Meeting Called to Order at 7:39 pm.

1. Previous Meeting Minutes
Minutes of March 14, 2007 meeting were circulated.
Motion to accept minutes as corrected. MSC

2. Treasurer’s Report
General account $6299.78 Gaming account $8081.67
Motion to accept the treasurer’s report. MSC
Detailed financial report filed with the minutes.

3. Correspondence
Various bills, invoices, and RASC Centre newsletters

4. Old Business

  • The roof repair estimate has not been obtained yet
  • The main scope is functional again

5. New Business

  • Volunteers will be called for when it is time to install the dome brackets and bearings.
  • Motion: To authorize the cost of placing two 3 3/8″ x 5″ Telescope Workshop advertisements in the Prince George Citizen, one each on April 27th and May 4th. MSC
  • The Dark Sky Event has been postponed until late August or early September. An invitation to local MLA’s and MP’s is being contemplated.
  • There will be a social event on April 28th starting at 7 pm that will replace the general meeting.
  • Motion: To nominate Jim Van Doren as an executive member. MSC
  • This nomination fills the vacancy created when Wayne Sanders resigned.
  • Quorum / bylaw issues tabled to the May executive meeting.
  • Motion: Authorize Blair to spend $200 for merchandise to stock our Gift Shop. Initial purchase will be for planispheres that will be available for sale at the Telescope Workshop. MSC
  • Alan Whitman is resigning his position as PG Centre’s National Representative at the National AGM. The secretary has been designated to come up with an appropriate certificate thanking Alan for his efforts. The members of the executive will sign the certificate.
  • The RASC Intelligent Design discussion. The PG Centre supports ‘good science’ but is not taking the initiative to publicize the fact. If specifically asked by RASC, the PG Centre will support National’s position.

Meeting adjourned at 9:38 pm

2007-03-14

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
March 14, 2007

Date: March 14, 2007
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Blair, Glen, Bob, Maurice
Member Present: Jim Van Doren

Meeting Called to Order at 7:38 pm.

1. Previous Meeting Minutes
Minutes of February 21, 2007 meeting were circulated.
Motion to accept minutes as corrected. MSC

2. Treasurer’s Report
General account $5085.63 Gaming account $8081.67
Motion to accept the treasurer’s report. MSC
Detailed financial report filed with the minutes.
Bob will submit the Charities Income Tax return before the deadline of March 31, 2007

3. Correspondence
None

4. Old Business

  • The scope has been reassembled and is functional, but there is a problem with stiffness in Declination movement. Major adjustments can be made with the hand crank, minor adjustments are still possible in slow speed hand paddle mode. The newly formed ‘Telescope upgrade and maintenance committee’ comprised of Blair, Bob, and Jim Van Doren will be looking into the problem on Saturday, March 17th, and determining a solution. Their efforts will be ongoing to modernize the drives, enable the scope to have go-to capabilities, and replace the dome bearing assemblies. Other improvements will be made, as need dictates.

5. New Business

  • Maurice will obtain a detailed estimate on roof repairs. This issue has been given a financial priority and must be addressed soon, because the discovery of carpenter ants in the ceiling last summer indicate the presence of moisture, and roof joist strength may have been compromised. “Emergency power to Structural Integrity!” ordered Kathryn Janeway, as Voyager entered the void. “Aye Captain”, Ensign Kim responded, as worm hole denizens attacked the stricken starship.

5. New Business (continued)

  • Orkin destroyed the ant colony last September. The flat roof’s ventilation must be improved, as there is none at the moment.
  • Because roof repairs have been given a high priority, improvements to, or expanding of the parking lot will only be done if there is no cost involved.
  • Brian sent out an email request for volunteers for the Recreation Market, Open Houses, and Member’s Nights.
  • 2007 Calendars will be sold at cost, whatever that was when they were originally purchased.
  • As the amount of Direct Access Program Grant funds received was less than anticipated, other sources of revenue will be pursued. One possibility was the Chamber of Commerce, something that Bob may subtly suggest when he gives the Chamber a presentation in the near future.

Meeting adjourned at 9:35 pm

2007-02-28

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes
February 28, 2007

Date: February 28, 2007
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Maurice, Glen, Bob, Blair, Doug, Brian
Members Present: Gerhard, Lucas, Jim Van Doren, Gregory

Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Minutes of January 31 meeting were circulated.
Motion: To accept January meeting minutes as circulated. MSC

2. Treasurer’s Report
General Account Balance: $5603.17
Gaming Account Balance: $8085.42
A detailed financial report is filed with minutes.
Motion to accept the treasurer’s report. MSC

3. Correspondence
Edmonton Centre newsletter, RBC bank statements

4. Old Business

  • Telescope drive upgrade – Another attempt to install the declination drive gear will occur on Friday, Feb 2nd. Prep work on the shaft will occur on Thursday, Feb 1st.
  • The general meeting in March will be replaced with a social event on Saturday March 31st. This change may be made to the April and May meetings depending on the success of the March event.
  • The Spring Recreation Market is being held on Saturday March 17 (9:30 – 6:00pm) and Sunday March 18 (Noon – 5pm) at Pine Centre Mall. Volunteers are required to man the booth. Contact Maurice at msluka@telus.net or (250) 563-3337.
  • 2007 focus will be on Dark Skies. Maurice and John will spearhead this project and hope to get cooperation from BC Hydro, various lighting suppliers, and the public library. The presentation is expected to take place in April.

5. New Business

  • A Direct Access Program grant of $8000 was deposited into the gaming account.
  • Volunteers are needed to cover the March open houses and member’s nights. Contact Maurice at msluka@telus.net or (250) 563-3337.
  • A telescope familiarization session will be made available to the public on May 5th. Ads will be placed in the Citizen, and registrations will be taken for this free event. Literature will be available for a small fee.

6: Presentations:
Bob presented Leo as constellation of the month. We also viewed the CKPG news clip covering the first attempt to install the declination gear.

Adjourned at 8:40pm

2007-02-21

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
February 21, 2007

Date: February 21, 2007
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Blair, Glen, Bob, Doug, Jim A., Maurice

Meeting Called to Order at 7:35 p.m.

1. Previous Meeting Minutes
Minutes of January 10, 2007 meeting were circulated.
No motion to accept.

2. Treasurer’s Report
General account $5447.14 Gaming account $85.42
Motion to accept the treasurer’s report. Moved: Gil Seconded: Blair Carried
Detailed financial report filed with the minutes.

3. Correspondence
Miscellaneous bills, SpeeDee invoices, NASA calendar

4. Old Business

  • There will be no general meeting in March. It will be replaced with the March 24th ‘social’. The club will pay for food and beverages. Might show the movie ‘The Sting’
  • Blair arranged for a crane. Counterweight liftoff is scheduled for 08:00 Thursday Feb 22.

5. New Business

  • Blair has been designated the fundraising guy, based on his close association with the business community.
  • Brian will be asked to design a generic ‘thank you for your donation’ type certificate or plaque.
  • The Newtonian will be aligned first, and then the Cassegrain.
  • Parking lot plans and light barrier ideas were discussed. Maurice will resubmit the parking lot layout based on the discussion.
  • Next executive meeting will probably be on March 21st.

Meeting adjourned at 9:15 pm

2007-01-31

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes
January 31, 2007

Date: January 31, 2007
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Maurice, Glen, Bob, Blair, John, Gregory, Doug, Jim T.
Members Present: Valerie, Gerhard

Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
None presented

2. Treasurer’s Report
General Account Balance: $4605.49
Gaming Account Balance: $85.42
A detailed financial report is filed with the minutes.

3. Correspondence
Various RASC Centre newsletters, miscellaneous bills, thank you letters from NVSS and the French school

4. Old Business

  • Telescope drive upgrade – Installation of the ring gear will depend on the availability of a HIAB/crane. Blair is making the arrangements. The scope must be operational for the March open houses.
  • The 6 dome mounts have been fabricated and are on site awaiting installation.
  • The water tank level indicator needs to be recalibrated.

5. New Business

  • Privacy Commissioner responsibilities have been delegated to the Secretary.
  • Recreation Market is being held on Saturday March 17 (9:30 – 6:00pm) and Sunday March 18 (Noon – 5pm)
  • 2007 focus will be on Dark Skies. Maurice and John will spearhead this project and hope to get cooperation from BC Hydro, various lighting suppliers, and the public library. The presentation is expected to take place in April.
  • Motion: To authorize the cost to update the signage used at the REC Market booth. M/S/C
  • Motion: To renew the club’s membership in the Dark Sky organization. M/S/C
  • The general meeting in March will be replaced with a social event. This change may be made to the April and May meetings depending on the success of the March event.

Adjourned at 8:25pm

6: Presentations:
Bob presented Bootes as constellation of the month, a rundown of his recent activities at the DAO and his studies of eclipsing binary stars.

2007-01-10

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
January 10, 2007

Date: January 10, 2007
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Blair, Glen

Meeting Called to Order at 8:00 p.m.

1. Previous Meeting Minutes
Minutes of November 8, 2006 meeting were circulated.

2. Treasurer’s Report
Not available

3. Correspondence
The mailbox hasn’t been checked in a while

4. Old Business

  • Removal of the scope counterweight was unsuccessful because the Hiab used didn’t have an adequate reach. Blair will arrange to have an appropriately sized Hiab on site, possibly as soon as next week, weather permitting.
  • Slash pile burning is deferred until weather conditions permit.

5. New Business

  • Ideas for this year’s coming events were discussed. Some of the suggestions were: Astronomy Day, Messier Marathons, solar viewing in mall parking lots or on the library deck, Dark Sky Awareness event (perhaps in conjunction with BCHydro), lunar eclipse in August, Spring and Fall Recreation Markets, December conjunction, potluck windups, Open houses.
  • Changing the format of the general meeting in March to a wholly social event was discussed. Input from the executive as to what activities could be incorporated would be appreciated.
  • Gil suggested that agenda items come from all executive members, rather than relying on only one person to come up with ideas for discussion.
  • YRB will not sand the parking lot when they plow. Suggestions for locations to pay for sanding material and apply it ourselves were Kode and Rolling Mix.

Meeting adjourned at 9:10 pm