Category Archives: 2005 / 2006

2006-10-11

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
October 11, 2006

Date: October 11, 2006
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris

Executives Present: Gil, Maurice, Jim Arnold, Wayne, Glen, Bob
Member Present: Blair, Faye

Meeting Called to Order at 7:30 p.m.

1. Previous Meeting Minutes
Minutes of September 13, 2006 meeting were circulated.
Motion: Accept the minutes as distributed.
Moved: Gil Seconded: Maurice Carried

2. Treasurer’s Report
General Account Balance: $4677
Gaming Account Balance: $3072
Motion: To accept the Treasurer’s report as presented.
Moved: Wayne Seconded: Carried

3. Correspondence
Telus statement, SpeeDee invoices, Ministry of Finance Society Annual Report Reminder, UNBC correspondence, Bank statements, PCO invoice, RASC cheque

4. Old Business

  • Telescope drive upgrade – December time frame for the installation of worm and gear. Bob will email out a list of tools required to do the job. Manpower requirements will be worked out prior to holding the work bee.
  • 4 Shooter upgrade tabled indefinitely.
  • The snowplowing issue has not been fully resolved yet, although Wayne has applied for a ‘Snow Board’ from YRB. When the snowboard is displayed, YRB will plow the driveway at their convenience, and at a cost. Jim is going to look for a small yard tractor with snowblower attachment.

4. Old Business (continued)

  • After Maurice is reimbursed for the insurance costs, the remaining gaming funds will be allocated to prepaying the utilities.
  • The Gaming request for $30,000 has been finalized in principle. If and when the funds are forthcoming, decisions will be made on what will be purchased from the detailed list that includes:
    • Declination upgrade/software
    • Motorize dome
    • Video camera
    • Remodel classroom
    • Second digital projector
    • Prepay one year’s utilities and insurance
    • Meade LX90 with UHTC coatings
    • 12″ Dobsonian
    • Outdoor upgrades
    • Celestron Sky Scout
    • SBIG ST9 CCD camera and filter wheel
  • Bob presented an impressive business case for purchasing an ST9 CCD camera and filter wheel. Support for his case came from Dr E.F. Milone, Faculty Professor at the University of Calgary, and Orla Aaquist, President of the RASC Edmonton Centre. Their letters of support are attached to the printed and filed executive minutes.
  • The carpenter ant problem has been resolved.
  • The tools have been purchased.

5. New Business

  • Once the 24″ scope is upgraded and demand for it’s use increases, the tour and events director will handle scheduling. First priority will be given to open houses, member’s nights, and scheduled tours.
  • The privacy statement provided by Blair will be posted to the website. To ensure privacy is maintained, all email broadcast messages to the general membership are to be Bcc’d.
  • Approval was given to purchase a water tank level monitor. Approximate cost is $160.
  • Motion: Purchase a copy of Quicken to be installed on the treasurer’s laptop. Approximate cost is $100.
  • Moved: Gil Seconded: Jim Carried
  • Thanks to efforts by Blair, BC Bearings donated $1887 worth of bearings to replace those associated with the dome rotation. Glen will send out a thank you letter.
  • Bylaw wording to change the term of officers to 2 years is being worked out and will be voted on at the AGM.
  • Also to be voted on at the AGM is that quorum requirements be changed to 4 executive members, 3 of which will be a combination of President, Vice President, Secretary, and Treasurer.
  • Blair and Wayne will be offering the public an opportunity to observe the transit of Mercury. The observatory will be open during the day on November 8th. As no funds were allocated for this event, free advertising will be sought through CBC, and Paul Strickland at the Citizen.

Present staffing for upcoming tours is:
Oct. 18th: 8 cubs 7:00 to 8:00pm confirmed
Wayne & Glen Mr. Denis Marks 582-1680

Oct. 26th: 19 disabled students 8:00 to 9:00pm not confirmed
Require a prime, Bob Jane LaFleur 563-4767 jlafleur@shaw.ca

Nov. 8th: Beavers 7:30 to 8:30pm not confirmed
Wayne & Blair

Nov 15th: 13th Carney Hill cub group 7:00 to 8:00pm not confirmed
Blair, require an assistant Ralf Gloger pgracer@shaw.ca

Nov 21st: 25 Beavers and parents 7:00 to 8:00pm not confirmed
Wayne & Blair Andrea Simmons (962-6812)

Nov. 22nd: Church of Jesus Christ of Latter-day Saints 8 male teenagers
7:00 to 8:00pm not confirmed
Bob, require an assistant Ryan James jamesj@unbc.ca

Meeting adjourned at 9:45 pm

2006-09-13

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
September 13, 2006

Date: September 13, 2006
Location: 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris

Executives Present: Gil, Maurice, Greg, Jim Arnold, Wayne, Glen
Member Present: Blair

Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Unavailable

2. Treasurer’s Report
Unavailable

3. Correspondence
Terasen statement, SpeeDee invoices, various RASC Centre newsletters.

4. Old Business

  • The classroom improvement proposal will be included in the next Gaming grant.
  • Telescope drive upgrade – specific details were unavailable, but a December/January time frame for the installation of worm and gear was suggested.
  • Jerry at Northwood is working on the dome drive assembly.
  • September/October Open House staffing:

Sept. 15 Maurice, Jon
Sept. 22 Gil, Jim A, Wayne, Todd
Sept. 29 Maurice, Jon
Oct. 6 Greg, Valerie

5. New Business

  •   Attach a Spending Proposal Summary/Approval sheet (see attachment) to each spending proposal. File # will be the date approved (yyyymmdd-xx). Copies of the form can be retrieved from the FTP site. The Treasurer will keep a master list of all approved proposals.
  • Motion: Add 4 more rollers to distribute the dome load more evenly and reduce wear on the flange. $150 limit. For the main slot opening mechanism, replace the defective lower U Joint, relocate the shaft closer to dome by installing steady bearing and U Joint at shaft midpoint. Midpoint attachment will be to a dome rib. Blair will be the prime mover on this project
  • Moved: Gil Seconded: Maurice Carried
  • Glen will follow up on a snowplowing contractor with Jeff Sarrazin.
  • 4-shooter replacement discussion was tabled to the next executive meeting and will be included in Bob’s technical improvements/ utilization of the observatory discussion. 20 minutes allocated.
  • Motion: Renew insurance with coverage of $160K for building, $50K for telescope at a cost of ~$1500 taxes included. Maurice is taking care of this item.
  • Moved: Maurice Seconded: Wayne Carried
  • Greg has borrowed the club’s Compaq Armada V300 laptop.
  • Purchase of a Coronado PST telescope for CDN $700 plus taxes will be contingent on a financial report from the treasurer. The telescope would be mounted on the main scope and images could be transmitted to the classroom using existing infrastructure and technology.
  • Jim will contact an exterminator regarding the Carpenter Ant problem.
  • Saturday member nights will not be scheduled. Any key holder planning to open the observatory is asked to email his intention to the entire membership.
  • The remainder of the October Open House staffing will be determined at the September 27 meeting.
  • Motion: Purchase a multi toolbox for use at the observatory. Spending limit of $100. Maurice is dealing with this item.
  • Moved: Maurice Seconded: Gil Carried
  • Maurice to research the cost of 2 – 50′ extension cords for use with the vacuum cleaner and weed whacker.
  • Motion: Renew Fae Mooney’s RASC membership. Glen will take care of this.
  • Moved: Gil Seconded: Wayne Carried
  • Recreation Market critique: Ensure that contact info and signage is current. The club will be participating in the Spring Rec. Market, and any executive member is authorized to reserve a booth when the notice from the city is received.
  • September 27 general meeting ‘entertainment’ has not been finalized. It was unclear if Maurice was going to try and line up a guest speaker who would talk about planetariums. Gil will ask Bob to do a ‘Constellation of the Month’ presentation. Greg will see if he can get some UNBC guest speakers for future meetings. There is a need to plan the general meeting ‘entertainment’ well in advance.

Adjourned at 9:25 pm

2006-05-31

Royal Astronomical Society of Canada Prince George Centre

Executive Meeting Minutes for May 31 2006

Start time: 7:27pm

Reading of previous meeting minutes moved to next meeting.

Treasurer’s report issued, Bob distributed a copy of the Banking Summary for 2006-01-01 to 2006-05-31. The bank account summary was supplied verbally as:

Club account $4,938.86
Gamming account $7,846.16
Petty cash $ 136.74
Prepaid services $2,099.72

Total $16,021.48

The digital projector has been fixed and repositioned. The problem was a faulty solder joint. The cost for repair was $265.62 and cheque has been issued to Speedee Printers.

The Gaming grant is progressing; the deadline for submission is between Aug. 1st and Nov. 30th.

The members are to suggest projects for spending proposals.

Bob’s work on the club history documentation is progressing. It will be for corporate fund raising.

Telescope upgrades discussed. The society members are to review direction for future projects.

Bob has found a manufacturer for the deculation drive gear for $1800.00 US.
Motion to proceed ordering the declination drive by Gil & seconded by Wayne.

Telescope drive clutches discussed, we are investigating lockable & removable clutches.

Prepaying services was discussed. Motion from Gil, seconded by Bob, to use $2500.00 to prepay accounts.

Starry Night education programs / resources discussed. Motion to purchase programs by Gil, seconded by Wayne. Programs to include Starry Night Edu 2.0, Middle school, High school, and Proplus for a total cost of 579.81 US as of May 31 2006.

Motion to purchase red dot light for computerised scope, Gil, seconded by Maurice.

New Business

Volunteer shortage discussed. The executive to will vote on staffing level required for the fall in September. It was suggested to move back the open house season to the middle to of September, to reduce workload.

Summer events planned:

July 1st Astronomy in the park, to be planned.
Aug. 12 Perseid meteor shower, to be planned.

Adjourned at 9:40pm, followed by Bob’s constellation of the month ‘Bootes’ and his photo log of the observatories in Chile.

2006-04-26

RASC PG Centre April 26 2006 executive minutes:

In attendance: Gil, Maurice, Greg, John A, Blair, Art, Valerie Z

Previous minutes, not reviewed.

Treasures report, delayed to May meeting.

Old business:

  • Books and Co. Astronomy Day, is a go and staffing is assigned.
  • Gaming Application Progress: discussed, written project proposals required for submission.
  • Update on Technical meeting:

Bob to issue an update on issues. A number of ideas we discussed such as:

We need full inventory documentation on existing hardware design of the telescope, specifications and drawings. This will take some work to compile and we may have to create new CADD drawings and specifications. This information is essential for any out side party to design a software or hardware, so they can know what they are designing to. All new changes should be documented, listing change reasoning, design, any changes, and as built information.

We should establish some Design Process to set up to control and organise the project.

We should have Project Manager, to report to the executive concerning progress, changes, costing, and schedule. The Project Designer would be a separate person.

New business:

  • Proxy Votes for upcoming National Meeting: members are asked to review and sign off proxy and hand over to the club secretary to mail out.
  • New entry sign: reviewed revised sign (by Bob), everyone was in favour to proceed, costing to be provided at next meeting.
  • New cash box: Jim A has the box mostly complete.
  • The Starry Night middle school and high school programs were discussed, with those in attendance in favour, since they offer powerful multi media teaching tools. The Starry night Pro Plus 5.0 planetarium and upgrade to 5.8.

Maurice to contact Starry night to see if any cost savings deals is available to a society like ours.

Additional New business discussed:

  • Executive members are encouraged to use the new yahoo group website, to manage coordination of events and reduce e-mail volume.
  • The loss of NOVA members was discussed, with some ideas proposed:
  • Extend NOVA to create a second year. This would increase the cost (perhaps around $120.00 to 150.00 for the two year course with two years membership), but also offer goals to meet and greater accomplishment. Also a chance to apply their interest and knowledge. We should consider using UNBC’s offer include the course, for their 10% surcharge, the extra advertising should offset any drop in numbers due to the increased cost. The second year could be a practium with self-guided options and over seeing of projects by members who have appropriate skills to offer pointers.

These second year projects could include:

  • Self guided oberseving on members nights
  • Create your own star hop
  • Create your own galaxy hop
  • Create a constellation of the month presentation
  • Participate as a secondary on an open house and members night
  • Graduated use of the club’s telescopes, star blast, to celestron goto, and 24” telescope.

Valerie was asked to offer any additional ideas to make the second year more rounded and interesting to a NOVA student.

It was also discussed that the first year classes teaching could be shared, so more members are familiar with the course and help distribute the workload. If we had 3 members offer to do one class each of their choice, it would help the course to be less reliant on one person.

The idea of offering UNBC a “NOVA-light” two evening course (that they orginaly asked for), could have good benefits to the club without a large amount of labour. This course could be offered with any added labour from Brian, but we would need four members to teach one hour each. If we had only 10 people sign up, it would be very profitable for the club and add more members.

The course layout could be as follows:

  • Two weeknights from 7:00pm to 9:00pm, in the third week of September.
  • The first night could be a presentation at a UNBC classroom, so it is easy for people to attend.
  • The second night would held at the observatory, with observing subject to weather
  • The course would use condensed NOVA materials, in 1-hour blocks, so we would need four members to present it.
  • The cost could be around $65.00 to $70.00 and include one year’s membership.
  • Since NOVA will start in mid October, anyone who it interested could sign up for the NOVA course.
  • We would need to create a concise course outline for UNBC

Maurice will contact UNBC to see if this is reasonable arrangement, so we can get the courses in their 2006 – 2007 calendar. If the courses do not attract the minimum of students or enough teachers are available, we would cancel and refund the fees.

General meeting:

– Bob’s presentation set aside to next month.

2006-03-30

Prince George Astronomical Society
Royal Astronomical Society of Canada
Prince George Center
7365 Tedford Road
Prince George, B.C.
V2N 6S2

Executive Meeting Minutes
March 30th 2006

Date:
Location: 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Hugh Kennedy
Members Present: Doug, Jim A, Glen, Hugh, Gil, Wayne, Annette, Bob, Maurice, Charlie, Greg

Meeting Called to Order at 6:30 p.m.

1. Previous Meeting Minutes
Minutes from February 22, 2005 were read. Motion to accept the minutes as circulated
Moved: Gil Seconded: Bob, Carried

2. Treasurer’s Report
Bank Accounts
Regular account balance: = $ 5,177.77
Gaming Account Balance: = $ 8091.17
Total Bank Accounts =$13,268.94
Cash Accounts
Pre paid expense = $2,024.62
Petty Cash : = $82.08
Total = $ 2,106.70
Overall Total = 15,375.64
The General Budget report will be taken home and gone over by the executive and discussed on email.
Wayne prepared a report outlining our financial state and what it may be in the near future. Some discussion centered around the roof on the Observatory and the possibility that it may have to be re-roofed in the future. This had been repaired by a knowledgeable roof person (inspector). It was decided to inspect the roof this year to assess it.
Motion Bob, 2nd Charley

3. Old Business

  • Pier Plates done and look great.
  • Technical meeting. Bob asked to head up the technical meeting. Bob handed out his thought on upgrades. Executive asked to go over the paper. It will be discussed that the Tech meeting. Bob will send out a date on email for the Technical meeting.
  • Maurice handed out Identification Badges (they look great)
  • Telescope modernization. Greg was not present at the time. This can be discussed at the upcoming technical meeting.

4. New Business

  • Long term and short term Plans for Centre. This was briefly discussed as well as Item B. Some problems centered on Group dynamics and morale. Hugh expressed some thoughts around being more open to new ideas and trying to bring new people in the fold.
  • Expectations of Volunteering and Job sharing. Glen asked that this item be moved off the agenda due to the length of time needed to properly discuss these two items (A&B) Hugh Motioned, Jim A 2nd
  • Astronomy day Venue. Glen suggested the Library. Hugh will write an email to Marc Sanders asking him about it.
  • Tax receipt and thank you letter for the Laser printer donated by Blair Studer. Hugh will write the thank you letter and Gil will look into the tax receipt.
  • Gaming application. Discussion about putting the gaming proposals out on a spreadsheet so we can see what is needed on the application, technical upgrades, building maintenance, new cameras ect..ect..

5. Spending Proposals

  • Pre-paid utilities bills (Passed)
  • Skyways Astronomy books forwarded to SD 91 (Passed)

For personal reasons Wayne resigned as treasurer. Gil asked Bob will take over in the short term until we can find a full time treasurer. Motion carried.

Gil montioned that the meeting be adjourned, Glen 2nd
Meeting Adjourned at 19:35

2006-02-22

Prince George Astronomical Society
Royal Astronomical Society of Canada
Prince George Center
7365 Tedford Road
Prince George, B.C.
V2N 6S2

Executive Meeting Minutes

Date: February 22, 2006
Location: 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Hugh Kennedy
Members Present: Hugh, Annette, Jim A., Doug, Maurice, Wayne, Gil, Glen, John, Bob, Brian, Gerhard

Meeting Called to Order at 6:30 p.m.

Previous Meeting Minutes
Minutes from January 25, 2005 were circulated. Motion to accept the minutes as circulated
Moved: Maurice Seconded: Hugh, Carried

Treasurer’s Report
Bank Accounts
Regular account balance: = $ 4516.74
Gaming Account Balance: = $ 8513.14
Total Bank Accounts =$13,029.88
Cash Accounts
Pre paid expense = $2,329.29
Cash on hand: = $44.14
Total = $ 2,373.29

Bob asked if we are asking enough for our tours.
Motion to accept the treasurer’s report Moved: Hugh Seconded: Bob, Carried

Old Business

  •   Update on Pier Plates. Wayne gave us an update on pier plates. They should be done by the end of this month. Blair Studer and Jim Teows have been working on them.
  • Items for Sale. Hugh has decided to table this item for the time being due to some opposition. Some more discussion centered on a case with a plexi-glass or glass top for display. Lockable cashbox in the case with a slot for a money drop to the cash box preferred.
  • Insurance Review. Maurice said at the present time it was not worth it for us to change our insurance policy. This will be reviewed in August again. Discussion around sub-letting the centre to other groups for money. Too high an insurance risk to do this.
  • Motorized Dome. Gils neighbour is looking at the project. He is currently researching it. Bob suggested we hold off pending a review. Bob said we have all the confidence that Wayne continue with this project. Bob put a motion of the floor that Wayne continue with the project

Gil seconded, Carried

New Business

  • Long term and short term Plans for Centre (tabled due to time constraints)
  • Expectations of Volunteering and Job sharing (tabled due to time constraints)
  • Tracking Volunteer hours. Hugh asked that everyone keep track of their volunteer hours for Club business away from the Centre so we can keep accurate accounting of hours volunteering. Hugh is making up a spreadsheet he will mail out for everyone to use at home.
  • Volunteer Hours for March. Maurice will continue to mail out a schedule for the month asking for volunteers.

Spending Proposals

  • Glen: Laptop to Projector SVGA cables (Passed)
  • Hugh: USB Hard Drive (Passed)
  • Maurice: Identification Badges (Passed)
  • Project spending spreadsheet. Short discussion over the spreadsheet Annette made to track spending. Decided we would keep one at the Centre that can be easily accessible.

New Agenda Item: Bob handed out an idea he had for adding a worm gear to the 24” telescope. He also discussed removing the clutches from the scope. Gil suggested we leave this for the upcoming technical meeting. We would invite the UNBC people to this meeting to discuss.
Bob said he would like the Technical meeting to be separate from the Executive meeting. Voted and carried. Date to be determined later.

2006-01-25

Prince George Astronomical Society
Royal Astronomical Society of Canada
Prince George Venter
7365 Tedford Road
Prince George, B.C.
V2N 6S2

Executive Meeting Minutes
January 25, 2006

Date: January 25, 2006
Location: 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Hugh Kennedy
Members Present: Hugh, Annette, Jim A., Doug, Maurice, Wayne, Gil, Glen

Meeting Called to Order at 6:30 p.m.

Previous Meeting Minutes
Minutes from November 30, 2005 were circulated. Motion to accept the minutes as circulated
Moved: Hugh Seconded: Jim, Carried

Treasurer’s Report
Hydro = $464.36 credit
Terasan = $241.85 credit
Telus = $1926.12 credit
Total Credit = $2632.33
Checks issued
Glen Harris $261.24 (for scope repairs)
Rasc $678.00 (calendars)
Wayne Sanders $313.97 (dome rotation)
Total = $1261.97 from general revenue

Regular account balance: = $ 4179.93
Gaming Account Balance: = $ 8843.25
Cash on hand: = $55.00
Motion to accept the treasurer’s report Moved: Gil Seconded: Doug, Carried

Old Business

  • Gil mentioned that the Gaming request was submitted about 2 weeks ago.
  • Pier plates: Gil will continue to work on them. Has asked if anyone else is interested I doing them or helping out. Wayne has said he will work on plate. Prototype is already in place outside. Hugh will check previous minutes to look at budget discussed for Pier Plates.
  • Gift Shop: Discussed for second meeting in a row. Hugh will bring to the next meeting a spending proposal for small items for sale by the club.

New Business

  • Recreation Market: March 4,5th at the Pine Centre mall was discussed. A call for volunteers will be sent out by email to cover these days.
  • Insurance review: Maurice prepared a report on our insurance. He discovered that there is no conflict with our official name and RASC. We are covered by RASC liability insurance and if we cancel Bartons Liability insurance we would have an approximate savings of $600.00 a year. Gil moved to cancel Bartons Liability coverage since we already have coverage from RASC. Hugh seconded. Vote 5 for 2 abstain

Spending proposal:

  • Motorized dome. Discussion centered on Wayne and Glen’s proposal to motorize the dome. Hugh said that Wayne had the expertise and it was his opinion that mattered here. There was general agreement with this. Wayne recommended Option C in his proposal. Gil put a motion on the floor to allow Wayne to continue with his work. Wayne asked for an amendment to allow the donation committee 2 weeks to look for donations. Jim seconded. Motion carried.

Further business:

  • Short Term/ Long Term Plans and Mission statement was discussed. A date to have a brainstorming session to discuss our plans. Further discussion on a date will be discussed when Bob Nelson returns from his trip to Chile after February 18, 2006.

Minutes of meeting read back to members and agreed upon.

Gil moved that the meeting be adjourned, Maurice seconded.

2005-11-30

Prince George Astronomical Society
Royal Astronomical Society of Canada
Prince George Venter
7365 Tedford Road
Prince George, B.C.
V2N 6S2

Executive Meeting Minutes
November 30, 2005

Date: November 30, 2005
Location: 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Hugh Kennedy
Members Present: Hugh, Annette, Jim A., Doug, Charlie, Maurice, Wayne, Rod, Brian, Gil, Greg, Bob

Meeting Called to Order at 6:30 p.m.

Previous Meeting Minutes
Minutes from October 12, 2005 were circulated. Motion to accept the minutes as circulated
Moved: Maurice Seconded: Wayne Carried

Treasurer’s Report
Regular account balance: $ 5262.96
Gaming Account Balance: $ 8843.21
Motion to accept the treasurer’s report Moved: Glen Seconded: Brian Carried

Equipment Policy- Summarizing
Wayne will go to the insurance company and ask about possible scenario’s

New Business

  • Spending Proposal
    • 2 eyepiece kits( Hugh) Vote members carried
    • Polarize filter for moon( Maurice) Vote members carried
    • Lunar coil binding book Vote members carried
  • Librarian: Discussion asking a new member to take on this responsibility
  • Gift Shop
    • Dennis Gray RASC Manager( Hugh will e-mail)
    • Display Case
    • Bob will contact another clubs gift shop
    • Tabled to next meeting
  • Programs the PGAS will support& Finance
    • Eg; Lunar observing, spectroscopy, radio astronomy, super nova
    • UNBC Students will come up with a plan by May to upgrade the 24” scope
  • Insurance: Discussion centered around checking out National Insurance
  • Christmas Party December 7, 2005 7:30 P.M.

The meeting was adjourned at 7:35 pm

2006-10-25 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2006 Annual General Meeting Minutes

Date: October 25, 2006
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Wayne, Maurice, Bob
Members Present: Art, Blair, Gerhard, Rod

Meeting called to order at 8:50 p.m.

1. Previous Meeting Minutes
None available

2. Treasurer’s Report:
As of October 24, 2006
Club Account Gaming Account
Balance $3217.71 Balance $3107.00

Detailed Annual Treasurer’s report on file.

Motion to accept the Treasurer’s report as presented.
Moved: Art Seconded: Wayne Carried

3. Correspondence
None

4. Old Business
None

5. New Business

  • A Notice of Motion is required to change the bylaws regarding quorum and term of office. This item was tabled. In the meantime, Rod will obtain bylaws from other organizations and use them as a comparison.
  • The number of RASC calendars ordered next year would be based on the profitability of marketing this year’s RASC calendars. The treasurer voiced a concern about the difficulty in accurately tracking calendar sales.

5. New Business (cont’d)

Results of the Annual Election are as follows:

President: Gil Self – Newsletter
Vice President: Maurice Sluka – Construction projects, design proposals, organize and advertise special events
Secretary: Glen Harris – Computers, building communication wiring
Treasurer: Bob Nelson – Telescope upgrades

National Council Rep: Alan Whitman
Alan is serving the second year of a two-year term.

Members at Large:
Jim Arnold – Building Maintenance
Hugh Kennedy – Website
Fae Mooney – Newsletter contributor and Pegasus editor’s assistant
Wayne Sanders – Pro D, school and service group outreach presentation material
Blair Stunder
Jim Toews
Doug Wayland

Additional duties will be assigned as required.

Meeting adjourned at 10:20 p.m.

Preceding the AGM, guest Dave Harrison presented information on how to go about establishing a Planetarium.