Category Archives: 2004 / 2005

2005-10-26 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

2005 Annual General Meeting Minutes

Date: October 26, 2005
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian, Wayne
Members Present: Maurice, Jim A., Art, Greg, Jeff, Rod, Bob N., Annette, Hugh, Charles, John A,.
Guests Present: Matt Carter

Meeting called to order at 7:40 p.m.

1. Previous Meeting Minutes
None available

2. Treasurer’s Report:
As of October 24, 2005
Club Account Gaming Account
Balance $4998.19 Balance $9348.03

Detailed Annual Treasurer’s report will be available at the November meeting.

Motion to accept the Treasurer’s report as presented.
Moved: Bob Seconded: Brian Carried

3. Correspondence
Various RASC Centres newsletters, Thank you card from Kingston Centre NOVA members.

4. Old Business
Decide on an equipment policy and check into the cost of insurance riders, with the information to be available for the next Executive meeting.
Sky and Tel renewals of US$40 to be in Wayne’s hands by Nov 15.

5. New Business

  • Motion: Provide funds ($150) to Charles for the purchase of a janitor style pail, squeegie, and mop.
  • Moved: Charles Seconded: Bob Carried

5. New Business (continued)

  • Motion: Minimum meeting quorum for 2005-2006 will consist of 3 executive members and 2 members at large.
  • Moved: Gil Seconded: Charles Carried
  • Discussed combining the executive and general meetings. An email prediscussion of items would shorten the executive meeting that would run on the last Wednesday of the month from 6:30 – 7:30. A social evening with guest speakers, member’s presentations, etc. would follow beginning between 7:45 and 8:00. The meeting agenda would be finalized two weeks prior to the meeting.
  • A protracted discussion revolved around whether the newsletter should be an electronic copy r paper, or combination. No decision was made.
  • Building maintenance will be done on an as required basis. Items requiring attention will be put on a list and work bees will be scheduled as required.

Results of the Annual Election are as follows:

President: Gil Self Newsletter
Vice President: Maurice Sluka – Observing, tour director
Secretary: Hugh Kennedy
Treasurer: Wayne Sanders – Drive electronics, Telescope maintenance, ProD Day

National Council Rep: Allan Whitman

Members at Large:
Greg Mohammed Book speakers and plan the ‘fun’ part of the meeting
Bob Nelson Telescope maintenance, Newsletter?
Glen Harris Computers, building communication wiring
Charles Smith Janitor
Jim Toews
Doug Wayland
John Ascah
Jim Arnold Janitor
Brian Battersby Webmaster, NOVA program

Volunteers for November Events
Open Houses
November 4 Mars Open House
November 11
November 18
November 25

Member’s Nights
November 5 Mars Open House
November 12 NOVA (Brian) Hugh
November 19 Maurice
November 26 NOVA (Brian)

6. Upcoming Events
November 4, 5 Mars Open House
November 16 Brownie, Guide tour
November 30 Executive meeting, social time

Meeting adjourned at 10:00 p.m.

2005-10-12

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
October 12, 2005

Date: October 12, 2005
Location: 490 Brunswick St.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Members Present: Brian, Glen, Gil, Wayne, Bob, Maurice, Greg, Charles

Meeting Called to Order at 7:35 p.m.

1. Previous Meeting Minutes
Minutes from September 14, 2005 were circulated. Motion to accept the minutes as circulated
Moved: Gil Seconded: Wayne Carried

2. Treasurer’s Report
Regular account balance: $4959.79
Gaming Account balance: $9429.90
Motion to accept the Treasurer’s report. Moved: Gil Seconded: Maurice Carried

3. Correspondence
SpeeDee statement, RASC cheque

4. Old Business
The Sky Atlas, DVD’s, books, etc. ordered by Maurice have arrived

5. Observing Director
School tours on October 18 & 20 pending the length of the BCTF strike
October 18 Cadets
October 19 Cubs

6. New Business

  • Helping with the cost of repairing Bob’s CCD camera was discussed. Bob is going to check into his home insurance specifics. A decision will be made at the next executive meeting.
  • Motion: To establish a policy regarding member’s equipment left at the observatory.
  • Moved: Gil Seconded: Wayne Carried
  • Conversations revolved around holding bimonthly meetings, holding ‘socials’ instead of meetings, rotating the responsibility of producing the newsletter, how often the newsletter should be published, and where future executive meetings would be held.

7. Adjournment
The meeting was adjourned at 10 p.m.

2005-09-28

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
Prince George Centre
7365 Tedford Road
Prince George, BC V2N 6S2

General Meeting Minutes

Date: September 28, 2005
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Wayne
Members Present: John A, Gerhard, Jim Toews, Maurice, Art, Todd, Charlie, Rod, Doug
Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Minutes from the May 25, 2005 meeting were circulated.
Motion to accept minutes as distributed.
Moved; Wayne Seconded; Charlie Carried

2. Treasurer’s Report:
General Account $4497.80
Gaming Account $9618.46

3. Correspondence
Various RASC Centre’s newsletters, bank statements, Telus statement, Society Annual Report form 11, Terasen statement

4. Old Business
None

5. New Business

  • Jove receiver has arrived, Radio-SkyPipe is up and running, Art will supply 4-20′ poles for use in construction of a Jove antenna.
  • The 24″ mirror has been cleaned.
  • Sky and Telescope subscription costs should be given to Wayne by the middle of November. Please remit to him US$40 cash.
  • Brian will re-send the Telescope Group Purchase Plan proposal.

6. Upcoming Events
Sept 30 Open House Brian, Jim, Charlie
October 1 Member’s Night Wayne
October 7 Open House Glen
October 8 Member’s Night
October 11 Tour Gil
October 12 Executive Meeting at SpeeDee’s 7:30 pm
October 14 Open House
October 15 NOVA Brian
October 18 Tour Brian, Doug
October 19 Cubs at Eagle Hall Wayne
October 20 Tour Brian, Doug
October 21 Open House
October 22 Member’s Night Brian (Photo Club visit)
October 26 Annual General Meeting and elections at the Observatory 7:30 pm
October 28 Mars Open House
October 29 NOVA Brian

November 4 Mars Open House
November 5 Mars Open House
November 9 Executive Meeting at SpeeDee’s 7:30 pm
November 11 Open House
November 12 NOVA Brian
November 16 Tour Wayne, Glen
November 18 Open House
November 19 Member’s Night
November 25 Open House
November 26 NOVA Brian
November 30 General Meeting at the Observatory 7:30 pm

7. Adjournment
The meeting was adjourned at 8:35 p.m.

2005-09-14

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
September 14, 2005

Date: September 14, 2005
Location: 490 Brunswick St.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris

Executives Present: Brian, Glen, Gil, Wayne, John A.

Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Minutes from July 27, 2005 were circulated

2. Treasurer’s Report
Regular account balance: $4442.80
Gaming Account balance: $9357.46

3. Correspondence
Terasen Gas statement

4. Old Business
Maurice has gone head with the purchase of the Sky Atlas, DVD’s, books, etc.

5. Building Director

  • The 24″ scope needs to be rebalanced/checked for tracking.
  • The new computer is in the process of being installed and configured.
  • A new “Guest Code” and password has been programmed into the alarm system.
  • Doug will fill the water system by Friday.

6. Observing Director
Casey Litton from Vanderhoof will be bringing students to the observatory. No firm dates yet.
PG Photographic Society will be coming to the observatory for a tour, maybe on Oct. 22.

[update: PG Photographic Society will be coming to the observatory. Oct 22, 2005 at 7:00pm]

7. Education
NOVA dates have been rescheduled. Ends on Feb 11 now. 19 new memberships sold, some to couples.

8. New Business

  • October Meeting – Elections, Charles Smith to show some Mexico images, maybe a talk from one of Greg’s profs.
  • Alan Whitman accepted the nomination for National Representative.
  • Pre-nominations for other executive positions showed that most of the attending executive were willing to continue in their present positions.
  • Radio Astronomy package consisting of 2 books and 2 programs has been purchased.
  • Brian will check into pricing of telescopes when buying in bulk.

8. New Business (continued)

  • Replacement projector bulb will not be purchased.
  • Motion: At the Executive’s discretion, repair any telescopic equipment damaged by the public during a club sanctioned event.
  • Moved: Wayne Second: Gil Insufficient quorum to pass
  • A discussion about improving the general meetings occurred. Some of the suggestions were bringing in more speakers and getting more members to give presentations.

9. Adjournment
Meeting adjourned at 9:40 pm

2005-07-27

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
July 27, 2005

Date: July 27, 2005
Location: 490 Brunswick St.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris

Executives Present: Brian, Maurice, Glen, Gil, Greg, Wayne

Meeting Called to Order at 7:30 p.m.

1. Previous Meeting Minutes
None available, none circulated

2. Treasurer’s Report
Regular account balance: $3546.44
Gaming Account balance: $16298.54

3. Correspondence
Bank statements, City of Prince George Leisure Services Fall Rec Market notice

4. Old Business

  • Gaming requires detailed estimates for the roof repair and classroom improvements. Glen will provide Gil with the latter.
  • Maurice will go ahead with the purchase of the Sky Atlas, DVD’s, books, etc.

5. New Business

  • Some planispheres have been made, club members will assist Brian with the remainder.
  • Set aside $300 for a sound system.
  • Participate in the Fall Recreation Market. Booth 35 has been reserved and paid for.

6. Adjournment
Adjourned at 8:50 p.m.

GA 2005 Summary

Hello all,

Brian has already reported to some of you (the Centre’s Exec), but I feel that I should report as well.

At any National Council meeting or Annual Meeting at a GA, the vast majority of the motions are routine, non-controversial, housekeeping matters. The motions that generated strong feelings and lengthy debate were all related to trying to get the RASC’s finances in order since we are expecting a $36,000 deficit this year. These issues dominated discussion at the 1st National Council meeting on Friday, at the Annual Meeting on Sunday morning, and at the 2nd National Council meeting on Sunday afternoon.

At the Annual Meeting the proposal to remove the general membership’s right to vote on and ratify fee increases was defeated soundly. Since it would have had to pass with a two-thirds majority, its defeat was widely expected. I voted to retain your current right to vote on fee increases. The related measure to change the current 60/40 split between national and the centres (the centre receives 40 percent of your membership fee) also failed to pass since it was linked to the first matter within the same motion.

In contrast, the actual membership fee increase of $5 per annum was not controversial and passed in less than a minute with little or no debate by a huge margin. I voted for the fee increase since the Society is in dire financial straights.

There is a proposal afoot to change the JOURNAL to an electronic downloadable publication, which would save the RASC some $55,000 per year, thus more than eliminating the annual deficit. Discussion during the three meetings centred on how to legally do this since a large body of opinion feels that the Bylaws have made a paper copy of the JOURNAL a right of membership. Finally, at the end of the 2nd National Council meeting, this motion was passed:

MOTION 05304
It was moved by Dave Lane, seconded by James Edgar, that references to the words “the Journal” in Bylaw #1 refers to a publication of the RASC published in electronic format and specifically it does not refer to a printed version of the same publication that may be made available by subscription to members, non-members, or institutions.

MOTION 05304 was CARRIED (I voted in favour in a close 19-17 vote. Some members of National Council, including Past-Pres Rajiv Gupta, were very upset that this controversial motion carried. As a member of the national Finance committee, I feel that this course is necessary, although regrettable.)

Motion 05306
Dave Lane, seconded by James Edgar, that the combination Printed and Electronically-Delivered Journal proposal be implemented by the Publications and IT Committees as proposed in the document dated 2005-05-04, except the changes to the Society’s by-laws indicated in Appendix 2. The implementation details, subscription pricing, and phase-in details shall be approved by the Executive Committee.

Some debate ensued.

Motion 05307
It was moved by Brian Kelso, seconded by Alan Whitman, that Motion 05306 be postponed until the National Council meeting in October 2005.

Motion 05307 was CARRIED

So the result of all of this appears to be that we can proceed with implementing an electronic JOURNAL if motion 05306 passes at the October 29th meeting of National Council. This gives every centre including ours time to debate the issue thoroughly in the meantime. Note that the proposal would make a paper copy of the JOURNAL available by subscription, probably in the $15 to $20 range. [Although I note that Jay Anderson, the incoming editor of the JOURNAL, said make it one or the other, not both.] None of this should be seen as an attack on the Journal’s worth — it is simply a reality that the RASC’s finances are heading downhill rapidly and something drastic has to be done. The obvious target is the JOURNAL since the national membership survey done a couple of years ago found that the membership values the Observer’s Handbook and Sky News more than they do the JOURNAL.

I was re-elected to the national Finance committee and was also elected to the Observing committee. My Finance committee duties certainly colour my approach to these matters. Brian Battersby agreed to sit on the national Education committee.

If you have any questions, please email (whitmans@vip.net) or phone me. (250) 497-6759

Best,

Alan Whitman
PG Centre Alternate National Representative

2005-05-25

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: May 25, 2005
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Wayne, Gil
Members Present: Jim Arnold, Greg, Art, Bob Klick, Bob Nelson, Glenn Zulkhe
Guests Present: Dr. Patrick Mann, Mike Kohut

Meeting called to order at 9:10 p.m.

1. Previous Meeting Minutes
No minutes were circulated.

2. Treasurer’s Report:
As of May 25, 2005
Club Account Balance $3380.39 Gaming Account Balance $17388.71

3. Correspondence
Hugh Kennedy’s address change, City of Prince George application for 2005/06 Fall/Winter Leisure and Education Guide

4. Old Business
Brian summarized the business end of the General Assembly. See Alan Whitman’s summary attached (GA 2005 Summary)

5. New Business
The polar alignment scope will be ordered for the CG5 mount.

6. Upcoming Events
May 27 Tour 9:00 pm 25 kids
May 28 Tour 9:00 pm 80 Girl Guides
June 4 ~5:30 pm Viewing season windup potluck barbeque

6. Upcoming Events (continued)
Open Houses Member’s Nights
May 27 Brian May 28 Glen

Meeting adjourned at 9:40 pm

7. Presentation
UNBC’s Dr. Patrick Mann prior to the business meeting presented a lecture on Computational Physics.

2005-04-27

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: April 27, 2005
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Wayne, Gil
Members Present: Effie, Jim Arnold, Rod, Hugh, Greg, Art
Guests Present: Brian’s Dad, Dr. Patrick Montgomery

Meeting called to order at 8:45 p.m.

1. Previous Meeting Minutes
No minutes were circulated.

2. Treasurer’s Report:
As of April 26, 2005
Club Account Balance $3038.35 Gaming Account Balance $21083.91

Motion to accept the Treasurer’s report as presented.
Moved: Gil Seconded: Hugh Carried

3. Correspondence
Two RBC bank statements, Telus bill, Terasen bill, Saskatchewan Summer Star Party 2005 brochures, various RASC Centre newsletters.

4. Old Business

  • Gil is still waiting for clarification on what the gaming funds can be spent on.
  • The Lunar and Constellation globes have arrived.
  • Two additional 4.5″ Starblaster Dobsonian telescopes have been ordered are in transit.
  • The projection screen originally ordered is no longer being manufactured. It is being replaced with a newer model at the same price as the original.
  • Astronomy Day was a success. Approximately 110 visitors attended.

5. New Business
None

6. Upcoming Events
April 29 Cub Tour 7:30 pm
May 7 NOVA class 7:30 pm
May 11 Executive meeting 7:30 pm at Speedee Printers
May 17 Peter Jedicke, RASC president, will give a talk at the observatory at 7:30 pm.
June 4 Viewing season windup potluck barbeque

6. Upcoming Events (continued)
Open Houses Member’s Nights
April 29 Maurice April 30 Doug
May 6 Maurice May 7 Brian
May 13 Wayne May 14 Rod
May 20 Gil May 21 Cancelled due to GA in Kelowna
May 27 Bob May 28 Glen

Meeting adjourned at 9:05 pm

7. Presentation
UNBC’s Dr. Patrick Montgomery prior to the business meeting presented a lecture entitled ‘The Mathematics of Waves’.

2005-04-13

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
April 13, 2005

Date: March 9, 2005
Location: 490 Brunswick, St.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris

Executives Present: Brian, Maurice, Wayne, Glen, Bob, Gil, Doug, Greg, John

Meeting Called to Order at 7:33 p.m.

1. Previous Meeting Minutes
Meeting minutes from March 9, 2005 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Bob Carried

2. Treasurer’s Report
Club Account Gaming Account
Balance $2709.44 Balance $19559.02
Motion to accept treasurer’s report as circulated by: Glen Seconded by: Maurice Carried

3. Correspondence
Blockbuster bill, Gaming letter, email from Orla Aaquist (Edmonton Centre)

4. Old Business

  • Peter Jedicke, RASC president, will be in PG on May 17 to visit and give a talk at the observatory at 7:30 pm. John Ascah is providing the billet for both Peter and his wife.
  • Gil is still waiting for written consent to spend gaming funds on building improvements.

5. New Business

  • Gaming: The club was allocated an additional $15,000 in gaming funds.
  • The 12′ wall screen is back ordered. Cost $1162.04
  • The Solar scope has been purchased. Cost $130
  • 2 – 4.5″ Orion StarBlast Dobsonian telescopes have been purchased for member’s use and loaning out. Based on their usage, 2 additional scopes will be purchased. Cost for 2 telescopes $566.31
  • Funds have been allocated to print 600 promotional brochures. Cost $280.44
  • The purchase of the Moon, Constellation, and Mars globes has been deferred due to availability issues.
  • Gas, Phone, and Hydro utilities have been prepaid. Cost $2538.00
  • Insurance coverage will be paid out of gaming funds. The cost is approximately $1300
  • Wayne will send a letter to UNBC’s Carol Sandford indicating that we will not be employing a co-op student.
  • The club VCR tapes have for the most part been converted to DVD.
  • Orla Aaquist (Edmonton RASC) emailed a request for copies of the paperwork needed to start the construction of an observatory.

5. New Business (continued)

  • Gil has invited the RASC Edmonton Centre to join us for the Perseids meteor shower.
  • Maurice will be adding material to the club library, the contents of which Brian will post on the club web site.
  • Brian will connect with SD57 contact Bonnie Chappel to determine how many Skyways books the club should purchase for distribution throughout the school district.
  • A minimum of 50 Beginner Observer’s Guides will be purchased at the same time that Skyways is ordered.
  • Hot dogs, buns, etc will be purchased for Astronomy Day. For $2.50, the public can purchase a hot dog and pop.
  • Glen will have high-speed Internet access installed at the observatory. UPDATE- A 3 year contract has been arranged. Cost is $59.22/month.
  • Glen will acquire a dozen empty film canisters for use at the telescope workshop on Astronomy Day.
  • Greg has arranged to have 2 UNBC professors, Dr. Patrick Montgomery and Dr. Patrick Mann, give lectures at the next 2 general meetings.

Coming Events
April 16 Astronomy Day 2:00 pm – 11:00 Various members
April 29 Cub tour 8:30 pm Maurice and others

Open House
April 15 Brian
April 22 Robin
April 29 Maurice
May 6 Maurice
May 13 Wayne
May 20 Gil
May 27 Bob

Member’s Night
April 16 Glen
April 23 Brian
April 30 Doug
May 7 Brian
May 14 Rod
May 21 Cancelled due to GA in Kelowna
May 28 Glen

Next general meeting:
Main Talk: Dr. Patrick Montgomery from UNBC will be giving a talk on ‘Waves’

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 10:20 p.m.

2005-03-30

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: March 30, 2005
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Wayne, Gil
Members Present: Maurice, Doug, Bob, Effie, Jim Van Doren

Meeting called to order at 7:38 p.m.

1. Previous Meeting Minutes
Feb 23, 2005 General meeting minutes
March 9, 2005 Executive meeting minutes
Motion to accept February 23, 2005 General meeting minutes as circulated.
Moved: Gil Seconded: Maurice Carried

2. Treasurer’s Report:
As of March 29, 2005
Club Account balance $2853.89 Gaming Account Balance $6995.46

Motion to accept the Treasurer’s report as presented.
Moved: Bob Seconded: Gil Carried

3. Correspondence
Two RBC bank statements.

4. Old Business
Due to the restrictions stipulated in the Gaming document, Gil will submit additional information in an attempt to broaden the areas in which we can spend the money. Maintenance and Utility costs can be paid from the Gaming account.

5. New Business

  • Two 4.5″ Starblaster Dobsonian telescopes have arrived and are available for use in the NOVA class, member use and supervised tours. The Solarscope has also been delivered.
  • The Virtual Moon Atlas is now installed on the classroom computer.
  • Bob donated some posters to the club. SpeeDee donated the laminating.
  • Bob brought back a “Hands-On Astrophysics” package from an AAVSO meeting for the club to use. He hopes to get a variable star observing group formed from club members and use the manual for instructing the group.
  • The missing parts for the remote focuser have been located and installed. It is now possible to focus the ST9 via remote control.

6. Upcoming Events
April 9 NOVA class 7:30 pm
April 16 Astronomy Day 2:00 pm – 11 pm

Open Houses
April 1 Gil
April 8 Bob
April 15 Brian
April 22 Wayne
April 29 Maurice
May 6 Maurice
May 13 Wayne
May 20 Gil
May 27 Bob

Member’s Nights
April 2 Doug
April 9 Brian
April 16 Glen
April 23 Brian
April 30 Doug
May 7 Brian
May 14 Rod
May 21 Cancelled due to GA in Kelowna
May 28 Glen

Meeting adjourned at 8:05 pm

7. Presentation
Doug showed some pictures of his trip to Australia.