Category Archives: 2003 / 2004

2004-10-20 AGM

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Annual General Meeting Minutes

Date: October 20, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Gil, Brian
Members Present: Maurice, Wayne, Robin, Jim, Art, Greg, Bob K, Doug, Glenn
Guests Present: Lauren

Meeting called to order at 7:28 p.m.

1. Previous Meeting Minutes
September 29, 2004 General meeting minutes
October 6, 2004 Executive meeting minutes
Motion to Accept September 29, 2004 General meeting minutes as circulated.
Moved: Glen Seconded: Gil Carried

2. Treasurer’s Report:
As of October 18, 2004
Club Account Gaming Account
Total Income $4258.66 Total Income $1261.12
Total Expenses $6052.56 Total Expenses $5726.60
Total Income/Expenses ($1793.90) Total Income/Expenses ($4465.60)
Total Net Worth $996.49 Total Net Worth $96.51

Motion to accept the Treasurer’s report as presented.
Moved: Gil Seconded: Glen Carried

3. Correspondence
Various RASC Centres newsletters.

4. Old Business
None

5. New Business

  • Free Press reporter Teresa will be conducting an interview at the observatory on Thursday October 21st. Her interview will cover the NVSS school tour in progress, the Pro D day plans for the following day, and the upcoming lunar eclipse on the 27th.

5. New Business (continued)

  • Wayne and Robin have been preparing for the upcoming Pro D day activities to be held on Friday, October 22nd. Response has been high. Planned activities include:
  • SolarMax video
  • Pin Hole Camera
  • Telescope type discussion
  • Construct a simple telescope
  • Demonstration of mirror grinding techniques
  • Lunar impact lab
  • Solar surface granulation study
  • Short tour of the facility
  • Robin and Karen traveled to Tatla Lake to observe first hand the robotic telescope being set up at the local school. Robin’s involvement in this project will be to instruct the local teachers in how to process CCD images.

Results of the Annual Election are as follows:

President: Brian Battersby
Vice President: Gil Self
Secretary: Glen Harris
Treasurer: Wayne Sanders

National Council Rep: John Ascah

Members at Large:
Greg Mohammed
Bob Nelson
Robin Riordan
Maurice Sluka
Jim Toews
Doug Wayland

Committee Directors:
Light Pollution Abatement – Maurice
Public Outreach/Education – Robin
Building Maintenance – Glen
Telescope Maintenance – Wayne, Bob, Glen
Observing/Tour Director – Brian
Fund Raising – Gil, Bob

Volunteers for November Events
Member’s Nights
November 6 Wayne, Robin
November 13 Doug
November 20 Maurice
November 27 Brian

Open Houses
November 5 Gil
November 12 Wayne
November 19 Maurice
November 26 Brian

6. Upcoming Events
November 1 Shady Valley Brownie tour at 7:30 pm
December 8 Christmas Pot Luck dinner at the Observatory. Time to be announced.

Meeting adjourned at 8:48 p.m.

7. Presentation
Art gave a lecture entitled ‘Energy and Tides’

2004-10-06

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
October 6, 2004

Date: October 6, 2004
Location: #30-1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Glen, Rod
Members Present: Robin, Wayne, Maurice, John, Greg
Guests Present:

Time Meeting Called to Order at 7:32 p.m.

1. Previous Meeting Minutes
Meeting minutes from September 9, 2004 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Rod

2. Treasurer’s Report
Club Account Gaming Account
Total Income $4258.66 Total Income $1261.12
Total Expenses $5946.62 Total Expenses $5726.60
Total Income/Expenses ($1687.96) Total Income/Expenses ($4465.48)

All Accounts
Assets
Cash and Bank Accounts
Cash $ 0.00
Club Account $ 1102.43
Gaming Account $ 96.51

Total Assets $ 1198.94
Liabilities $ 0.00
Total Net Worth $ 1198.94

Motion to accept treasurer’s report: Rod Seconded by: Gil Carried

3. Correspondence
Barton Insurance invoice

4. Committee reports
Advertising and Public Awareness:
Glen has advertised the AGM and Lunar Eclipse dates in the Citizen, Free Press and Prince George This Week newspapers. Maurice will contact CBC Radio regarding the same events.

4. Committee reports (continued)
Telescope Repair Committee:
Circulating fans in place and operational. Loop added to control box. Random slew occurs when an unknown combination of buttons on the control paddle is depressed. The scope requires rebalancing now that the fans have been installed. Recollimation is needed, to acquire additional focus travel for the ST6.

Safety/Liability Committee:
An emergency phone list will be posted at each telephone location. A wrench to shut off the main gas supply will be placed inside the building at the north door.

Status of corporate funding drive:
Greg provided two web site addresses that provide search engines for grant money. Gil will do some digging. Robin will ask how Ron Evans (Tatla Lake Observatory Project) received funding from TELUS. Glen also has some feelers out for TELUS grants.

Gaming Grant Application Committee:
Financial statement for inclusion in the application should be ready by the end of November.

Observing/Tours Committee:
Tours on October 7, 14, 21
Pro D day activities on October 20
Lunar Eclipse Open House on October 27

National Representative Report
John will not be attending the upcoming National Council Meeting on October 30.

5. New Business

  • Publications complaint regarding the late arrival of SkyNews and the Journal was sent to the RASC
  • The west roof drain will be blocked off to prevent ice from forming on the sidewalk.
  • Robin and Karen are traveling to Tatla Lake to check out the remote access telescope being set up there.
  • Christmas pot luck dinner will be held on December 8.

Coming Events
Oct 6 Executive Meeting 7:30 pm Gil’s Office, 30-1839 1st ave
Oct 7, 14, 21 Vanderhoof School tours 7:00 pm Observatory
October 20 Annual General Meeting – elections 7:30 pm Observatory
October 22 Pro D Day activities 1:30 – 4:00pm Observatory
Oct 27 Total Lunar Eclipse 6:00 pm Observatory
Nov 10 Executive Meeting 7:30 pm Gil’s Office, 30-1839 1st ave
Nov 16 Leonid Meteor Shower 8:30 pm Observatory
Nov 24 General Meeting 7:30 pm Observatory
Open House – every Friday night (Aug. to end of Nov.)
Members Night – every Saturday night (Aug. to end of Nov.)

Next general Meeting
Main Talk: Art Beaumont will give a presentation on Energy and the Tides

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Wayne

Adjourned at 9:39 p.m.

2004-09-29

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: September 29, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Gil, Brian
Members Present: John, Maurice, Wayne, Gerhard, Robin and Karen, Jim, Jeff, Allen, Art, Greg, Bob K
Guests Present: Rob, Brian Potts

Meeting called to order at 7:42 p.m.

1. Previous Meeting Minutes
May 26, 2004 General meeting minutes
September 9, 2004 Executive meeting minutes
Motion to Accept May 26, 2004 General meeting minutes as circulated.
Moved: Gil Seconded: John Carried

2. Treasurer’s Report:
As of September 29, 2004
Club Account Gaming Account
Total Income $4041.66 Total Income $1261.12
Total Expenses $5112.81 Total Expenses $5725.85
Total Income/Expenses ($1071.15) Total Income/Expenses ($4464.73)
Total Net Worth $1719.24 Total Net Worth $97.26

Motion to accept the Treasurer’s report as presented.
Moved: Glen Seconded: Gil Carried

3. Correspondence
Various RASC Centres newsletters.

4. Old Business
None

5. New Business

  • Telescope Committee: The Newtonian mirror and ST9 CCD camera assembly is in place.
  • There are problems with the flip mechanism that will be addressed when Bob returns from
  • Australia in December. The telescope is usable in the Cassegrain configuration.
  • Fundraising Committee: The introductory letter to businesses is being edited.

5. New Business (continued)

  • Due to increased interest, Member’s nights will now be rain or shine.
  • New members Robin and Karen Riordan were introduced.
  • Glen to submit notice of upcoming events to the Free Press and Prince George Citizen

Volunteers for October Events
Open Houses
October 1 Wayne
October 8 Gil, Maurice
October 15 Glen
October 22 Maurice
October 29 Brian

Member’s Nights
October 2 Maurice, Robin
October 9 Robin
October 16 Glen
October 23 Gil
October 30 Brian

6. Upcoming Events
October 6 Executive meeting at Gil’s office
October 7 Vanderhoof school tour at 7:00 p.m.
October 14 Vanderhoof school tour at 7:00 p.m.
October 20 AGM at the Observatory
October 21 Vanderhoof school tour at 7:00 p.m.
October 27 Open House at 6:30 p.m. for Lunar Eclipse

Meeting adjourned at 8:41 p.m.

7. Presentation
Robin gave a lecture entitled ‘Cosmology – from the beginning

2004-09-09

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
September 9, 2004

Date: September 9, 2004
Location: #30-1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Glen
Members Present: Bob, Robin, Wayne, Maurice, John, Greg, Jim
Guests Present:

Time Meeting Called to Order at 7:36 p.m.

1. Previous Meeting Minutes
Meeting minutes from May 15, 2004 were circulated
Motion to accept minutes as circulated by: Bob Seconded by: Gil

2. Treasurer’s Report
As of RBC statements dated August 20, 2004
Club Account Balance: $2211.12
Gaming Account Balance: $1560.77
The insurance has been paid for the year, and Terasen Gas has postdated cheques for the next 8 months
Sky and Tel subscriptions are being collected.
Outstanding Bills:
Blockbuster: $133.75
Telus: $59.26
IDSA: US$50 Maurice will investigate this charge as he feels it was paid in the spring.
Motion to accept treasurer’s report: John Seconded by: Gil Carried

3. Correspondence
From the City of Prince George, a request to participate in School District 57 Friday Pro-D days was received. We will advise the City of our intent to participate in the October 22, 2004 Pro-D Day. Wayne and Robin will prepare a list of activities that the secretary will forward to Leisure Services Department no later than September 24, 2004

4. Committee reports

Status of Newtonian configuration project:
The solenoid latch voltage needs to be boosted with a capacitor. Bob is working on the focusing apparatus. Glen will fabricate the guard ring from a piece of 3/8” plywood and install. The scope will probably need to be rebalanced.

4. Committee reports (continued)
Status of telescope drive control: Wayne is still researching the software problem. 24 Volt supply required for the declination motor.

Status of corporate funding drive: Stalled due to other commitments. Bob, with the assistance of others will develop a presentation of club activities, focus, etc. that can be given to prospective corporate sponsors. Bob will do his utmost to have the documentation complete prior to his departure for warmer climes at the end of September.

Meteor monitor antenna upgrade: Wayne has donated a 26’ mast, which, along with an old TV antenna found in the basement of the observatory, will be erected in the next week or so.

Light fence status: Jim has researched the cost of a 5’ x 10’light barrier. The cheapest supplier is Canadian Cylinder.
Motion to purchase light barrier from Canadian Cylinder for $186.50 + taxes
Moved: Gil Seconded: Wayne Carried

Pier mounts status: In the current 4-bolt configuration, leveling the plates is time consuming. The configuration will be changed to a 3-bolt system, oriented to celestial north at all piers. Jim will source the required materials

Roof status: The latest repair has been effective. The shutter rails will be shortened to eliminate problems with the dome binding due to snow accumulating at the base of the dome. Extreme care must be taken when clearing snow from the roof.

5. New Business

  • Robin has volunteered to take care of Steve Barnes’ needs during his stay in Prince George.
  • Bob has graciously, if not willingly, accepted the treasurer’s position. Laurie Battersby has offered to assist in the generation of financial reports, tracking expenses, etc. using the accounting program Quick Books.
  • Safety/ Liability Concerns at the Observatory:
  • Wayne will install restraining cables and supply a harness for people working on the roof. A man check in the form of calling Gil (964-7279) when working alone on the roof has been instituted. Bob and Wayne will draw up a general observatory safety procedure. Bob will contact lawyer Oliver Hui to discuss liability concerns.
  • Gaming grant application status: 90% complete. Gil will check with Rod regarding 2003/2004 gaming summary before submitting application.
  • Noise Reduction Panels: Wall hangings are preferred to placing additional ceiling panels. The existing panels will be bolted to the ceiling.
  • Purchasing a Polar Alignment Scope for the CG-5 mount (item #94220) approx. $230 + ship + taxes has been deferred due to a lack of funding.
  • Wayne has requested a lectern, which with club supplied materials, James is willing to construct. Approximate material and cutting costs are $75. Further discussion of this matter between Wayne, Glen and James will occur at the Recreation market on Saturday, September 11. John donated a wireless mouse. Jim offered to supply a laser pointer.

New Business (continued)

  • Copies of the Celestron Instruction manual have been added to the library and are available on a loan basis.
  • Motion: Pending approval from the treasurer, purchase an inexpensive digital camera (~ $100) to record functions occurring at the observatory.
  • Moved: Gil Seconded: Bob Carried

Coming Events
Sept 10 Fall Recreation market setup 8-10 p.m. Pine Centre Mall
Sept 11 Fall Recreation market mall hrs. Pine Centre Mall
Sept 12 Fall Recreation market mall hrs. Pine Centre Mall
Sept 15 Guest Speaker Steve Barnes (Sept 15 7:30 pm @ observatory) Web-Cam Imaging Presentation
Sept 18 Baldy Hughes Observing Session TBA Baldy Hughes
Sept 29 General Meeting 7:30 pm Observatory

Oct 6 Executive Meeting 7:30 pm Gil’s Office, 30-1839 1st ave
Oct 20 Annual General Meeting – elections 7:30 pm Observatory
Oct 27 Total Lunar Eclipse 6:00 pm Observatory

Open House – every Friday night (Aug. to end of Nov.)
Members Night – every Saturday night (Aug. to end of Nov.)

Open House and Member’s Night Schedule

Open House
October 1 Wayne
October 8 Gil, Maurice
October 15 Glen
October 22 Maurice
October 29 Brian

Member’s Night
October 2
October 9
October 16 Glen
October 23
October 30 Brian

Next general meeting: September 29, 2004

Main Talk: Cosmology- From the beginning
Presented by Robin

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 10:39 p.m.

2004-05-26

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: May 26, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Gil
Members Present: John, Maurice, Wayne, Gerhard, Bob

Meeting called to order at 7:38 p.m.

1. Previous Meeting Minutes
No minutes were circulated

2. Treasurer’s Report:
As of May 26, 2004
Club Account
Total Income $3561.55
Total Expenses $3361.77
Total Income/Expenses $199.78
Total Net Worth $2990.17

Gaming Account
Total Income $1261.03
otal Expenses $1956.31
Total Income/Expenses ($695.28)
Total Net Worth $3866.71

Motion to accept the Treasurer’s report as presented.
Moved: Glen Seconded: Wayne Carried

3. Correspondence
BCHydro bill, PG Fall and Winter Leisure guide info, RASC Vancouver Centre newsletter.

4. Old Business
None

5. New Business

  • Motion from Maurice: To advertise the Centre in the 2004 Fall/Winter Leisure and Education Guide with a paid advertising space of up to ½ page in size.
  • Moved: Gil Seconded: Bob Carried
  • Proxy forms for the General Assembly were circulated, filled out and given to Gil, who will determine who will be designated as proxy if no one from this centre attends the General Assembly.
  • Bob and Gil will prepare and submit the next gaming grant.
  • The group came up with a lengthy wish list for the next 5 years, purchases contingent of course on the acquisition of appropriate funding. The list will be modified pending further in depth discussions.

5. New Business (continued)
Short term (1 Year)
Prepay utilities $2000
Completion of the warm room $300
Filing cabinet, replace snow shovels $150
Purchase 30 additional chairs $30 (in progress)
Dome and shutter automation $300
Set of 1 ¼” eyepieces $150

Medium term (2 years)
ST-9 CCD camera $3000
Filter wheel $1000
Site improvements $500
Dome exhaust $1000
Library enhancements (literature) $1000
12” Dobsonian telescope $1000

Long term (3-5 years)
Observatory roof repair/replacement $3000
Classroom composite floor tile $2000
Computer upgrades $3000
Software upgrades $1000
Enlarge/pave parking lot $???
Furnishings (Murphy/hide abed) $???
Classroom improvements (shelving etc) $???
Well/Lagoon/Chemical-electrical toilet $???
Elevated viewing platform (roof area) $???
Coronado Solar telescope $???

Volunteers for July Events
July 1 Bob, Gil, Rod (Canada Day at Fort George Park)
Solar viewing sessions will be held on two July Saturdays at Parkwood Place. Weather will be a deciding factor.

Volunteers for August Events
Open Houses
August 6 Wayne
August 13 Gil
August 20 Glen
August 27

Member’s Nights
August 7 Rod
August 14
August 21 Glen
August 28 Maurice

6. Upcoming Events
May 29 Windup potluck BBQ at the Observatory. Building opens at 6:00 p.m. Potluck to follow at 7:00 p.m. Barbeques, plates, cups, and utensils will be provided, please bring whatever items you want to cook, and a potluck side dish.
July 1 Canada Day at Fort George Park. Set up on the grass between the museum and the miniature railway. Solar as well as evening viewing.
August 25 Astronomy in the Park. Location is the band shell at 7:00 p.m.

Meeting adjourned at 9:35 p.m.

7. Presentation
Wayne gave a quick overview on the operation of several power po

2004-05-12

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
May 12, 2004

Date: May 12, 2004
Location: #30-1839 1st Avenue, Prince George

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian
Members Present: Maurice, Wayne, Bob

Time Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
No minutes were circulated.

2. Treasurer’s Report
No report.

3. Correspondence
Terasen statement, Centre and Events Services-UNBC, RASC Montreal, Calgary newsletters, RASC Saskatoon SSSP flyers, IDSA Renewal notice.

4. General Business

  • It was suggested that the pop and chips could be augmented with chocolate bars, seeing that sales of the existing choices are steady.
  • The main scope Newtonian modification and drive upgrade are to be completed by the end of June, tested and tweaked by the end of July.
  • Bob stated that he has access to a milling machine at CNC, and the instructor is looking for projects to assign to his students. Two suggestions put forward were a smaller telescope control box, and a mount for the laser pointer.
  • $1500 has been allocated for the purchase of a 2” 2X Barlow and 2 – 2” eyepieces (Brian), a motorized focuser for the main scope Newtonian (Bob), and 5-6 low profile switches for a new scope control box (Wayne). Gil is going to look into the cost of a Go To fork mount for the black Celestron. Costs and availability of these items are to be sent out to the rest of the executive by Sunday, and the final OK to purchase will be handled via email. In the event that all of the $2500 or so can’t be spent by the deadline, it was suggested that the remainder be allocated to operating expenses.
  • There was a lengthy discussion on an air exchange system for the dome, and although many interesting ideas were put forth, some of them rivaling what NASA might come up with, it was decided to table the topic. A consensus on how to cool the main scope mirror was reached, and the project will be done in conjunction with the scope modification.

Meeting adjourned at 10:05 p.m.

2004-04-28

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: April 28, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Brian
Members Present: John, Jim Toews, Maurice, Wayne, Doug, Gerhard, Art, Bob, Phillip, Michael
Guests Present: The Lemcke and Shrimpton families

Meeting called to order at 7:40 p.m.

1. Previous Meeting Minutes
No minutes were circulated

2. Treasurer’s Report:
As of April 28, 2004
Club Account
Total Income $3338.23
Total Expenses $3061.27
Total Income/Expenses $276.96
Total Net Worth $3067.35

Gaming Account
Total Income $1261.02
Total Expenses $1956.31
Total Income/Expenses ($695.29)
Total Net Worth $3866.70

Motion to accept the Treasurer’s report as presented.
Moved: Rod Seconded: Glen Carried

3. Correspondence
RBC statement, Telus bill, General Assembly info and registration forms, request from a Fort St. James elementary school to tour the facility in June, notice of Steve Barnes’ upcoming September lecture tour to Alberta and B.C.

4. Old Business
None

5. New Business

  • Motion from Wayne: To rescind the March 31, 2004 motion that stated ‘The projector is not to be used off site, and is to remain permanently affixed to the ceiling’ and replace it with a motion that states ‘The projector can only be removed from the ceiling for a club related use if approved by at least two executive members. The projector is to be reinstalled ASAP.’
  • Moved: Glen Seconded: Maurice Carried

5. New Business (Cont’d)

  • Michael Lemcke and Phillip Shrimpton, in recognition of attaining Gold status at the Foothills Elementary School Science Fair and Silver status at the Central Interior Science Exhibition, were each awarded a one-year Junior membership in the RASC Prince George Centre.
  • John Ascah gave a short report on Rajiv’s visit. Rajiv was very impressed with the club facility, enthusiasm of its members, the club focus on outreach, and teaching offered to the public.
  • Rod reminded us that it is imperative that all club records be filed at the observatory, and requested that a larger filing cabinet be acquired.
  • Steve Barnes, RASC member and lecturer, will be giving Astrophotography lectures at the Edmonton, Calgary, and Okanagan centres in September. A tentative date for him to visit Prince George is September 15.

Volunteers for May Events
Member’s Nights
May 1 Doug
May 8 Brian
May 15 Viewing at Baldy Hughes
May 22 Glen
May 29 Windup potluck BBQ

Open Houses
May 7 Bob, Maurice
May 14 Brian
May 21 Glen
May 28 Wayne

6. Upcoming Events
May 15 Viewing at Baldy Hughes
May 29 Windup potluck BBQ at the Observatory. Building opens at 6:00 p.m. Potluck to follow at 7:00 p.m. Barbeques, plates, cups, and utensils will be provided, please bring whatever items you want to cook, and a potluck side dish.

Meeting adjourned at 8:45 p.m.

7. Presentation
Bob gave us some insight into what is involved in gathering and analyzing the data of eclipsing binary stars. C-V Bootes was the subject of his research. Also shown was an image of his personal back yard observatory, and pictures of his visit to the Dominion Astronomical Observatory in Victoria.

2004-04-14

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
April 14, 2004

Date: April 14, 2004
Location: #30-1839 1st Avenue, Prince George

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian, Rod
Members Present: Maurice, Wayne, Bob, Jim Toews

Time Meeting Called to Order at 7:35 p.m.

1. Previous Meeting Minutes
The minutes from the February 11, 2004 executive meeting were circulated.

2. Treasurer’s Report
Club Account Gaming Account
Total Income $3298.23 Total Income $261.02
Total Expenses $3061.27 Total Expenses $1956.31
Total Income/Expenses $236.96 Total Income/Expenses ($1695.29)
Total Net Worth $3027.35 Total Net Worth $2566.00

Motion to accept Treasurer’s report. Moved: Rod Seconded: Glen Carried

3. Correspondence
Terasen statement
CCRA- How to fill out tax return
Gaming Commission- Adjustment of +$1000 to gaming account
Extraction Waste Management introductory letter
Fae Mooney letter
IDSA Renewal

4. General Business

  • Jim Toews was given a key to the building.
  • Jim will fabricate a light shield based on dimensions to be taken at his convenience.
  • Glen will purchase a can of concrete paint to touch up the exterior of the building.
  • There has been no progress regarding the corporate fund raising drive. An update will be given at the next executive meeting.
  • The Gaming Commission sent the club an additional $1000 as an adjustment to the original request. No reason was given for the adjustment. Gil will email the Commission asking for an extension of the spending timeline to the end of July.
  • An inventory of the club equipment will be made on Saturday, April 17, 2004 to comply with insurance requirements. Wayne, Bob, Maurice and possibly Rod will perform the inventory.
  • The exterior door access into the attic area of the classroom is to be upgraded/reinforced ASAP.

4. General Business (continued)

  • An extruded metal cage is to be placed around the ceiling projector to discourage theft.
  • Wayne suggested that the club encourage young people in the science of Astronomy by offering a 1 year paid junior membership in the RASC Prince George Centre. The membership(s) would be given to a person or team participating in the Prince George Science Fair, basing his/her/their project on Astronomy, and which best met the criteria established by Wayne, an acknowledged judge for the Science Fair. By becoming official members of the RASC, they will receive all the publications normally available to new members. As a result of this suggestion, it was decided to give our two new ‘honorary’ members, Michael and Phillip, junior memberships in the RASC Prince George Centre. Phillip and Michael will be asked to attend the next general meeting for the presentation, with possible media coverage. They will be given Calendars as well.
  • A decision regarding the remaining gaming account balance was reached. Research into the cost of a Binoviewer with it’s associated eyepieces, as well as several new eyepieces for the main scope will be done. An evaluation on how well Jim’s Binoviewer and 2” eyepieces perform on the main scope will be taken into consideration, and will influence the final decision on what is to be purchased.

Meeting adjourned at 9:15 p.m.

2004-03-31

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: March 31, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Gil
Members Present: John, Jim Toews, Jim Van Doren, Maurice, Wayne, Doug, Gerhard
Guests Present: The Lemcke and Shrimpton families

Meeting called to order at 7:34 p.m.

1. Previous Meeting Minutes
No minutes were circulated, as there was no March Executive meeting.

2. Treasurer’s Report:
As of March 30, 2004
Club Account
Total Income $3048.30
Total Expenses $2953.36
Total Income/Expenses $94.94
Total Net Worth $2885.33

Gaming Account
Total Income $261.02
Total Expenses $1956.31
Total Income/Expenses ($1695.29)
Total Net Worth $2866.70

3. Correspondence
RBC statement, Telus, BCHydro, and Terasen bills, IDSA bulletin, Vancouver and Calgary Centre newsletters

4. Old Business
None

5. New Business

  • Motion from Gil: To ensure that the projector is not used off site, and is to remain permanently affixed to the ceiling. Moved: Maurice Seconded: Jim Toews Carried
  • Motion from Gil: To grant a 1 year Honorary membership to Michael Lemcke and Phillip Shrimpton in recognition of attaining Silver status at the Area School Science Fair, their keen interest in Astronomy, and for their excellent presentation entitled ‘Gravities Fatal Attraction-Black Holes’.
  • Moved: Gil Seconded: Glen Carried
  • Michael and Phillip graciously donated their project to the Club, where it will be prominently displayed.

5. New Business (Cont’d)
Volunteers for April Events
Open Houses
April 2 Brian (Tour)
April 9 Glen
April 16
April 21 Glen (Lyrids Meteor Shower)
April 23 Gil
April 30

Member’s Nights
April 3 Doug
April 10 Glen
April 17 Glen (Viewing at Baldy Hughes?)
April 24 Doug
May 1 Doug

6. Upcoming Events
April 2 – Tour at the Observatory
April 20 – RASC president Rajiv Gupta visits the Prince George Centre. Lecture at UNBC in room 7-150 at 7:00 p.m. Buffet at the Ascah’s at 5:00 p.m. If you haven’t already indicated, call John ASAP at (250) 614-0557 if you plan on attending. A visit to the observatory will follow.
April 21 – Lyrids Meteor Shower- Public Event
April 24 – International Astronomy Day

Meeting adjourned at 9:00 p.m.

7. Presentations
Phillip and Michael, Grade 7 students at Foothills Elementary School, presented their Science Fair project on Black Holes. Michael lives close to the Observatory, and visits us quite often. Maurice ran a Power Point presentation featuring Gemini, Saturn, Ceres, and Cassini.

Adjourned at 9:00 p.m.

2004-02-25

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: February 25, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod
Members Present: John, Jim Toews, Maurice, Wayne
Guests Present:

Meeting called to order at 7:34 p.m.

1. Previous Meeting Minutes
No minutes were circulated. Executive summary is in the February 2004 newsletter.

2. Treasurer’s Report:
As of February 24, 2004
Club Account
Total Income $2223.67
Total Expenses $2572.13
Total Income/Expenses ($348.46)
Total Net Worth $2441.93

Gaming Account
Total Income $261.02
Total Expenses $1956.31
Total Income/Expenses ($1695.29)
Total Net Worth $2866.70

3. Correspondence
None

4. Old Business
None

5. New Business

  • A discussion about purchasing 3 sets of binoculars for public viewing was conducted. As no formal motion to acquire the binoculars was made, this subject will be brought up at the next meeting.
  • Instead of holding an executive meeting on Wednesday, March 10th, a work bee to build the ceiling baffles will occur at the Cedar Towers apartment building on 15th Avenue. The completed panels will be mounted to the ceiling on Saturday, March 20th.
  • John Ascah has volunteered to billet Rajiv Gupta, the RASC president, during his (Rajiv’s) stay in Prince George.

Volunteers for March Events
Open Houses
March 5 Maurice
March 12 Wayne (School Tour)
March 19 Brian
March 26 Gil / Bob ??

Member’s Nights
March 6 Maurice
March 13 Brian
March 20 Messier Marathon
March 27 Wayne

6. Upcoming Events
Feb. 28 – Cadet tour. Gil is the host.
March 6,7 – Recreation Market at Pine Centre
March 10 – Work Bee
March 12 – School Tour. Wayne is the host.
March 20 – Work Bee, Potluck and Messier Marathon
April 20 – RASC president Rajiv Gupta visits the Prince George Centre. Lecture at UNBC in room 7-150 at 7:00 p.m. A visit to the observatory will follow.

Meeting adjourned at 8:50 p.m.