Category Archives: 2002 / 2003

2003-04-16

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: April 16, 2003
Location: #30-1839 1st Ave.

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Rod, Gil, Bob, Glen
Members Present: Maurice
Guests Present:

Time Meeting Called to Order at 7:28 p.m.

1. Previous Meeting Minutes
Meeting minutes from March 12, 2003 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Maurice

2. Treasurer’s Report
Revenue: $3417.14
Net Income: $36.91
Gil gave Rod some money from the jars, and there were some outstanding bills
The RASC wants $200.63 for unsold calendars. Rod will pay them $100.63 now and $100 later.

3. Correspondence
RASC Reports: Member Information Changes, Centre Payments, Current Members List; GST Newsletters, BC Gas bill, Hydro bill, Telus bill.

4. Old Business

Garage Sale Fundraiser
Some people have dropped off a few items.

Scope Motor Drives
The first motor drive (RA) has been installed and is working well. The software to run it has been moved to a permanent computer donated by Maurice’s workplace (Bryan Chernoff Thompson) Further tracking improvements might be seen by more accurately balancing the scope. The power supply modification has been done. Wayne is working towards integrating the RA and DEC controls onto one hand paddle.

New gaming Grant Application
Gil has submitted the new gaming grant application.
The $7,500 from the last application that was “in the mail” has not shown up yet.

5. New Business

  • Maurice’s To Do list (see attached pages 3&4). To encourage discussion, this will be the last item of business at the general meeting. It was suggested that a White Board be set up in the classroom listing the work items and materials required
  • Wayne has expressed an interest in grinding mirrors. The basement could be reorganized and set up with the appropriate equipment. Bob stated that he might be able to source the grinding material.
  • Maurice provided detailed cost estimates to extend the sidewalk to the north ($520), construct an elevated observation deck ($11,032), add gravel to the existing driveway ($1429), add a new parking lot to the east of the existing parking area ($1959), paving costs for the existing driveway and parking lot ($4730), and paving costs for the new parking lot ($2198).
  • Maurice also presented a draft letter encouraging selected businesses associated with Dark Sky lighting products to have their website links on our web site. In return, a modest gesture of support from those businesses would be appreciated.
  • Maurice will come up with a cost estimate to deaden the sound in the classroom.

Volunteers for May events.
Members present at the general meeting will be encouraged to sign up for Open houses and Member’s nights on the following schedule.

Open houses
2
9
16
23  Brian
30

Members Nights
3 Brian
10 Brian (it is the BBQ)
17
24
31

Coming Events

April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Mall parking lot
April 30 General Meeting 7:30 pm Observatory
May 10 Year End BBQ / Members Night 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24 & 25 Garage Sale fundraiser start @ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30 & 31 End of Open Houses & Members Nights for the spring season

June 14 GUEST 2003 in the North, Girl Guides 9:30 pm Observatory
June 27 – 30 2003 RASC General Assembly UBC Campus

Next general meeting:

Constellation of the month: by Bob Nelson
Additional topic: Maurice will talk about the International Dark Sky Association

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Gil

Meeting adjourned at 8:50 p.m.

Observatory improvements

I was talking with Gil after the one of the open houses, and I think we could make a number of small improvements to the Observatory. Our presentations to the public are very good, but our facility could be improved. I think we can express a more organized and professional impression to the public and make the observatory operate better. A few small changes would not cost much money; most are just spit and polish. The philosophy of the improvements we make should be: functional, practical, while improving safety, operation, security, reducing maintenance, all with a harmony of design.

Here are a few ideas that we could do for very little cost. If you think can help with materials or time let the club know, also if have some ideas. If we put our heads together we should be able to reach some good ideas.

The Dome

The dome rotation handle should be about 2” longer, making much easier on the hand, all we need is a longer bolt and piece of pipe, a new bent flat iron arm could be made and the new handle so it would not extend any further than the old one. We could also see to fitting a motor for rotation.
This summer, when the light is good, we should check and see where the dome sticks when in rotation.

The batt insulation that is stuck up around the south side of the dome should be replaced with a more finished looking sealing system.

The shutter steering wheel could be far better (I rapped my knuckles more than few times), how it is attached could also be improved. I think we should find large valve shut-off wheel, around 16” to 20” in diameter with a smooth rim approximately 1” dia. (maybe someone in the club could get a used one from one of the pulp mills). We should also install a steering wheel “speed ball” (used on large trucks) that we could install on one of the wheel spokes, it would far easier to turn.

The lower shutter works well, but the cable can easily jump off its pulley (it has groove only 5/8” deep) if we could get on that has a 1” to 1 ½” deep, the cable would stay in the groove.

The scope should be repainted, in any other colour than yellow; I would suggest medium dark blue.
We should build a wooden box to cover the tracking motor, to reduce noise and provide protection.
The scope covers need to be replaced with ones that fitted to seal to keep the dust out better. I think a washable material would work well; also a drawstring would work better than elastic to tighten over the bulky parts and would easier to fit.

The scope counter weights could be covered with upholstery foam with a light coloured fabric, then they would still easy to see and guests and members would not bump their heads.
The main mirror could be kept cleaner when not in use with pressurized filtered air, we have an electric motor that could be attached to a fan with filter intake, connected to the mirror cover at a high level with a dryer vent duct, and smaller outlet hole at low level.

Dome corridor

The east wall of the dome corridor (where the electrical panels are located) should be covered with ½” plywood and painted, so it can be removed for maintenance.

Darkroom

It is becoming less likely to be used since digital photography is replacing film. The darkroom could be used as a secure storage room for member’s telescopes and equipment. This would be very convenient for members that do most of their observing at the observatory. A member could get up to one extra hour of observe ring in an evening. The darkroom would have to be fitted with a more secure door and lock, and shelves for small items and the heating vent could be blocked off to keep the telescopes closer to outside temperature.

Small storage room

The small storage next to the darkroom is now used for storing construction materials. This room could be made into a repair room. If a piece of equipment needs a small repair it could be done on site. It could be fitted with a bench counter across the east wall, with abourite surface, with a raised edge so small parts cannot roll off. Some of the features I would suggest are: two lights on flexible arms for detail work, one with a built in magnifying glass, a couple power receptacles, soldering gun or pen, a selection of small tools.

Classroom

The sound system for the computer could be improved. I suggest a pair of speakers could be installed on the east wall, one in each side of the projection screen.

It would be useful to have a podium (on wheels so it can moved) to place notes when doing presentations, also a cordless mouse for the computer. A stool would also be nice.

Building exterior

We should complete the soffit around the dome roof. I have also found good light fixture (full cut-off) to install over the entrance door on the soffit.

Driveway and parking lot

We should haul a few truckloads of gravel to fill in the muddy areas and low spots, from a gravel pit 2km down the west lake road.

We could also get a few truckloads of topsoil and some grass seed to finish some of the dirt areas around the building.

2003-03-26

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: March 26, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Maurice Sluka
Executives Present: Brian, Glen, Rod, Gil
Members Present: Gerhard, John, James and son Elliot, Maurice, Ryan, Doug, Jim, Wayne, Bob K.
Guests Present: Gregory Mohammed and the UNBC Physics Club

Meeting Called to Order at 8:20 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held March 12, 2003 and opened to discussion

Treasurer’s Report:
Revenue: $3417.14
Net Income: $101.91

  • $7500 in Gaming funds is ‘In the mail’
  • UNBC Physics Club submitted a proposal to liaise with our organization.
  • Gil is preparing another Gaming Funds application for submission. Financial statements and spreadsheet detailing club activities and participation will be attached.
  • Maurice showed his plans for an observing deck.
  • Bob is working on replacing the existing scope drive. There will be periods of ‘down time’.
  • Brian is organizing a Garage Sale.
  • Motion specifying requirements for additional Observatory access.

Coming Events
March 13 Tour Katimavik 7:30 pm Observatory
March 15 Member’s Night (tour was cancelled) 7:30 pm Observatory
March 26 General Meeting 7:30 pm Observatory
March 2 2nd Annual Messier Marathon 5:30 pm Observatory

April 12 “Rain or Shine” Member’s Night 7:30 pm Observatory
April 16 Executive Meeting 7:30 pm Gil’s Office
April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Place
April 30 General Meeting 7:30 pm Observatory

May 3 “Rain or Shine” Member’s Night 7:30 pm Observatory
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

2. Treasurer’s Report
Report distributed by Rod Herd. See attached.

3. Correspondence
RASC membership reports, Calgary RASC: Star Seeker newsletter, BC Gas & Hydro Bills, BC Gaming RE: Changes in changes to direct access program. Vancouver RASC: Nova newsletter

4. Old Business
None

5. New Business
None

6. Upcoming Events
See Executive meeting summary above.

June 27 – 30: 2003 General Assembly
Cost: $110 prior to May 15th – $125 after
Accommodations available at UBC
GA is held on UBC campus
Anyone who is interested in going please let Brian know!

7. Adjournment
The meeting was adjourned at 9:00 p.m.

8. Main Presentation
Gregory Mohammed gave a presentation on the beginnings of astronomy and common telescope designs from physics viewpoint. Brian followed with a demonstration of focal plane and how a refractor works using various props.

Gil Self showed his power point presentation of the Hubble images.

Prior to the meeting everyone enjoyed some observing time using the 24” scope and Doug’s scope. Jim Toews enthralled everyone with his green laser pointer.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 2/28/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

229.19

 

Gaming Acct Royal Bank

14.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

243.72

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

243.72

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72299.72

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-325.98

TOTAL CURRENT LIABILITIES

 

-325.98

TOTAL LIABILITIES

 

-325.98

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

103.88

TOTAL EARNINGS

 

72625.70

TOTAL EQUITY

 

72625.70

   

__________

LIABILITIES AND EQUITY

 

72299.72

   

==========

Generated On: 3/25/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 2/28/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

670.6

Calendars

 

1567.2

Tours & Open House

 

371.89

Pop & Chips

 

64.96

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

425.52

TOTAL REVENUE

 

3631.84

TOTAL REVENUE

 

3631.84

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Alarm System

 

215.46

Bank Charges

 

36.50

Calendars

 

750

G.S.T.

 

0

Insurance

 

465

Internet

 

0

Office

 

149.84

Pop & Chips

 

0

Repair & Maint.

 

398.40

Sky & Telescope

 

535.28

Telephone

 

301.26

Utilities, Heat Light

 

611.22

Land Lease

 

0

TOTAL EXPENSES

 

3527.96

TOTAL EXPENSE

 

3527.96

   

_________

NET INCOME

 

103.88

   

=========

Generated On: 3/25/03

   

2003-03-12

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: March 12, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Brian, Gil, Glen
Members Present: Bob, Maurice
Guests Present: Greg Mohammed, Rebecca Leask

Time Meeting Called to Order at 7:36 p.m.

1. Previous Meeting Minutes
Meeting minutes from Feb. 15, 2003 were circulated

2. Treasurer’s Report
Revenue: $3417.14
Net Income: $101.91
See pages 3 & 4 for details

3. Correspondence
RASC reports; Member information changes, Centre Payments, Current Members List; request for info about the colour of the RASC Seal; NASA Space Place partners; Gina Layte from Girl Guides; Telus bill; Royal Bank account statements

4. Old Business
$7500 in Gaming funds is ‘In the mail’

5. New Business

  • UNBC Physics Club submitted a proposition to liaise with our organization.
  • Gil is preparing another Gaming Funds application for submission. Financial statements and spreadsheet detailing club activities and participation will be attached.
  • Maurice showed his plans for an observing deck.
  • Bob is working on replacing the existing scope drive. There will be periods of ‘down time’.
  • Brian is organizing a Garage Sale.

Coming Events
March 13 Tour Katimavik 7:30 pm Observatory
March 15 Member’s Night (tour was cancelled) 7:30 pm Observatory
March 26 General Meeting 7:30 pm Observatory
March 2 2nd Annual Messier Marathon 5:30 pm Observatory

April 12 “Rain or Shine” Member’s Night 7:30 pm Observatory
April 16 Executive Meeting 7:30 pm Gil’s Office
April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Place
April 30 General Meeting 7:30 pm Observatory

May 3 “Rain or Shine” Member’s Night 7:30 pm Observatory
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

Next general meeting:

Main Talk: Space shuttle by Maurice
Additional topic: Bob

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 9:00 p.m.

Revision: Add to New Business
Motion by Brian to state requirements for additional access to the facilities.

Anyone who wants to operate RASC: PG Centre equipment (either at the “tour” or outside of it must become a member of the RASC: PG Centre and will be under it’s rules regarding scope use and becoming a key holder.

  • To be a key holder a member must be trained on how to operate the scope
  • Volunteer their time to the club by running tours, open houses, booths, working on the observatory, etc
  • Be a member in good standing
  • The RASC: PG Centre executive approves (by vote) awarding the member a key

Moved: Brian Seconded: Gil Carried

Prince George Astronomical Society

Balance Sheet (Cash basis)  As At 3/31/03

ASSETS

CURRENT ASSETS

Royal Bank

176.77

Gaming Acct Royal Bank

14.53

Petty Cash

0

Sky & Tel

0

CASH TOTAL

191.3

Accounts Receivable

0

TOTAL CURRENT ASSETS

191.3

CAPITAL ASSETS

Building

50000

Accum Amort-Building

0

Telescopes & Equip.

20000

Accum Amort-Tel & Equip

0

Furn & Equip

2056

Accum Amort-Furn & Equip

0

TOTAL CAPITAL ASSETS

72056

Calendars

0

TOTAL ASSETS

72056

TOTAL ASSETS

72247.3

==========

LIABILITIES

CURRENT LIABILITIES

Accounts Payable

0

G.S.T. Paid

-311.43

TOTAL CURRENT LIABILITIES

-311.43

TOTAL LIABILITIES

-311.43

__________

EQUITY

EARNINGS

Retained Earnings

72521.82

Current Earnings

36.91

TOTAL EARNINGS

72558.73

TOTAL EQUITY

72558.73

__________

LIABILITIES AND EQUITY

72247.3

==========

Generated On: 3/13/03

 

Prince George Astronomical Society

Income Statement (Cash basis) 10/1/02 to 3/31/03

REVENUE

REVENUE

R.A.S.C. Dues

670.6

Calendars

1412.5

Tours & Open House

341.89

Pop & Chips

64.96

Other Income

531.67

Interest Inc.

0

Donations

395.52

TOTAL REVENUE

3417.14

TOTAL REVENUE

3417.14

_________

EXPENSE

EXPENSES

Accounting & Legal

0

Ads. & Promotion

65

Alarm System

215.46

Bank Charges

36.5

Calendars

750

G.S.T.

0

Insurance

465

Internet

0

Office

116.24

Pop & Chips

0

Repair & Maint.

398.4

Sky & Telescope

535.28

Telephone

301.26

Utilities, Heat Light

497.09

Land Lease

0

TOTAL EXPENSES

3380.23

TOTAL EXPENSE

3380.23

_________

NET INCOME

36.91

=========

Generated On: 3/13/03

 

2003-02-26

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: February 26, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod
Members Present: Gerhard, John, James and son Elliot, Maurice, Ryan, Doug, Jim, Glenn, Bob K.
Guests Present: Gregory Mohammed, Brennan

Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held Feb 12, 2003 and opened to discussion

Treasurer’s Report:
Total Revenue $3086.32
Net Income $256.00

  • The moldy ceiling has been repaired.
  • Beefing up the building security is nearly complete.
  • Not all members have received their Sky & Tel magazines.
  • Calendar Sales: We have sold 101 and brought in $1545.15 of which approx. $750.15 is profit. We have 24 calendars left which we will try to sell but will only pay for what we sell and send the remainder back in a few months.
  • Gil is in charge of organizing the trip to the RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003 in Vancouver, British Columbia
  • So far this year, 2 tours have been conducted

Coming Events
March 8 “Rain or Shine” Members Night 7:30 p.m. Observatory
March 8, 9 Recreation Market at Pine Centre
March 12 Executive Meeting 7:30 p.m. Gil’s Office
March 15 Tour Quesnel Air Cadets 7:30 p.m. Observatory, Gil to host
March 15 Member’s night 7:30 p.m. Help needed for tour
March 26 General Meeting 7:30 p.m. Observatory
March 29 2nd Annual Messier Marathon 5:30 p.m. Observatory

2. Treasurer’s Report
Total Revenue $3386.32
Net Income $252.25
See the attached detailed statements on pages 3 & 4.
Motion to accept: Rod Seconded: Gerhard Carried

3. Correspondence
Various RASC emails regarding council reports, Kingston Centre wants a copy of our Constitution to help revamp theirs. Gregory Mohammed, President of the UNBC Physics club wants to discuss collaboration between our groups.

4. Old Business
Wayne has greatly improved the tracking of the scope drive.

5. New Business

  • The subject of fundraising was discussed, with James and Maurice offering suggestions. Brian will organize a garage sale. For details, see his message below, call him at 250 5644789 or email him at blbattersby@shaw.ca.
  • As you probably know the Astronomical Society is always low on the cash necessary to keep it operating. As a fundraiser we are going to host a Garage Sale on May 24th and 25th. You have two options for the sale of your items:
  • 1) You can simply donate the items and all the money from their sale will go directly to the club. Please mark the item with a price – see drop off instructions below.
  • 2) Mark your asking price and initials on the items to be sold. We will keep track of the items sold and give you a cut of the sale of your items based on the following formula. NOTE: In order to maximize the sales we will accept a reasonable amount of haggling by the customers.
  • Under $50 – split 50 / 50
  • Over $50 – 25% to the club.
  • Please drop off the items you wish to sell sometime between now and March 22 to Brian at SpeeDee Printers in the Copy Centre (5th and Brunswick store). If you do not mark your initials on the items we will assume it is a donation to the club. If you have a lot of items or a large item please drop them off at Brian’s house. 4556 Bauch Ave. (between 1st and Tabor and 1st and Foothills. Turn off 1st onto Claxton Crescent then onto Bauch Ave.)
  • If you have any items left unsold you will be contacted to pick up them up. If they are not picked up, or you donated them, they will be disposed of in an appropriate manner (thrown out or put in the swap shop). Any money owed to you from the sale of your items will be given to you at the May General Meeting. If you are not present a cheque will be mailed to you.

Please support this endeavor!

6. Upcoming Events
See Executive meeting summary above.

7. Adjournment
The meeting was adjourned at 8:04 p.m.

8. Main Presentation
Brian talked about CometC/2002 V1 and Cassiopeia A

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 2/28/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

403.83

 

Gaming Acct Royal Bank

14.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

418.36

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

418.36

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72474.36

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-299.71

TOTAL CURRENT LIABILITIES

 

-299.71

TOTAL LIABILITIES

 

-299.71

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

252.25

TOTAL EARNINGS

 

72774.07

TOTAL EQUITY

 

72774.07

   

__________

LIABILITIES AND EQUITY

 

72474.36

   

==========

Generated On: 2/25/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 2/28/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

670.6

Calendars

 

1412.5

Tours & Open House

 

341.89

Pop & Chips

 

64.96

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

364.7

TOTAL REVENUE

 

3386.32

TOTAL REVENUE

 

3386.32

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Alarm System

 

215.46

Bank Charges

 

32.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

465

Internet

 

0

Office

 

87.44

Pop & Chips

 

0

Repair & Maint.

 

300

Sky & Telescope

 

535.28

Telephone

 

251.05

Utilities, Heat Light

 

497.09

Land Lease

 

0

TOTAL EXPENSES

 

3134.07

TOTAL EXPENSE

 

3134.07

   

_________

NET INCOME

 

252.25

   

=========

Generated On: 2/25/03

   

 

2003-02-12

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: February 12, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Brian, Gil, Glen
Members Present: Bob, Wayne
Guests Present:

Time Meeting Called to Order at 7:35 p.m.

1. Previous Meeting Minutes
Meeting minutes from Jan. 15, 2003 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Bob

2. Treasurer’s Report
Revenue: $3086.32
Net Income: $256.00

3. Correspondence
RASC: Payment report; New Member list; Current Member list; National Council Meeting reminder; Helen Sawyer Hogg Telescope; Niagara RASC Banquet 2003; NC Meeting Minutes from Oct 26, 2002; Agenda for NC Meeting Feb 22. Toronto Centre: Scope newsletter.

4. Old Business

  • The moldy ceiling has been repaired.
  • Beefing up the building security is nearly complete.
  • Not all members have received their Sky & Tel magazines.
  • Calendar Sales: We have sold 101 and brought in $1545.15 of which approx. $750.15 is profit. We have 24 calendars left which we will try to sell but will only pay for what we sell and send the remainder back in a few months.
  • Gil is in charge of organizing the trip to the RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003 in Vancouver, British Columbia
  • There have been 2 tours conducted this year.
  • Brian will run Member’s night on Feb.15th.

5. New Business
Judy Mackay – request for science fair judge. Bob will respond by email.
Gil will investigate the RASC National Insurance Policy.

Coming Events
February 26 General Meeting 7:30 pm Observatory
March 8 “Rain or Shine” Members Night 7:30 pm Observatory
March 12 Executive Meeting 7:30 pm Gil’s Office
March 15 Tour Quesnel Air Cadets 7:30 pm Observatory, Gil to host
March 15 Member’s night 7:30 pm Help needed for tour
March 26 General Meeting 7:30 pm Observatory
March 29 2nd Annual Messier Marathon 5:30 pm Observatory

Science fair Judging
Judy Mackay has openings for science fair judges. She wants to know if we can help out.
Highland Traditional School – Mar 6
Cedars Christian School – Mar 11
Immaculate Conception School – Mar 12

Scope Drive
Wayne has cleaned and lubed the current drive gears. Wayne will demo and discuss the new stepper motor idea.

Next general meeting:
Main Talk: Space shuttle by Maurice
Additional topic: Brian

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 8:40 p.m.

2003-01-25

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: January 26, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen, Rod
Members Present: Gerhard, Charles, Bob, John, James and son Elliot
Guests Present:
Time Meeting Called to Order at 7:42 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held January 15, 2003 and opened to discussion

Treasurer’s Report:
Total Revenue $2814.37
Net Income $128.85

Old Business:

  • The ceiling mold is still an outstanding issue.
  • Work in progress regarding the building security upgrade.
  • The club’s charity status has been reinstated.
  • We’ll have to wait a few more months yet for the gaming funds.
  • 8 members subscribed to Sky and Tel Magazine.
  • 94 of the 125 calendars have been sold.
  • It still hasn’t been decided who will be organizing the trip to the RASC General Assembly being held June 26 – July 1 in Vancouver.

New Business:

  • Curtis Elite is now monitoring the alarm system, and all user codes have been changed. –The locks will be changed in the near future.
  • Wayne will lend his scope drive system to the club for evaluation.
  • A school tour is tentatively scheduled for Feb. 7th at 7:00 p.m.

2. Treasurer’s Report
See the attached detailed statements on pages 3 & 4.

3. Correspondence
Received newsletter from Vancouver Centre, Thank You letter from Big Brothers, Big Sisters for a tour they participated in on October 26,2002

4. Old Business
None

5. New Business

  • Send the Prince George Centre newsletter to the Kingston, Calgary, and Vancouver Centres.
  • There is a new email discussion group exclusively for Prince George members. Contact Brian at blbattersby@shaw.ca on how to sign up.

6. Upcoming Events

  • Group Tour: Feb 7th. Gil and Rod hosting.
  • Rain or Shine member’s night: Feb 8th
  • Executive meeting: Feb 12th
  • General Meeting: Feb 26th
  • Open Houses and Member’s Nights start in February on Friday and Saturday nights respectively.

7. Constellation of the Month
Gil presented Virgo as this month’s constellation.

8. Main Presentation
Bob gave a presentation on Variable Star light curves.

9. Adjournment
The meeting was adjourned at 9:30 p.m

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 1/31/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

494.4

Calendars

 

1412.5

Tours & Open House

 

277.39

Pop & Chips

 

33.71

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

64.7

TOTAL REVENUE

 

2814.37

TOTAL REVENUE

 

2814.37

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Alarm System

 

215.46

Bank Charges

 

11.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

465

Internet

 

0

Office

 

87.44

Pop & Chips

 

0

Repair & Maint.

 

0

Sky & Tel

 

535.28

Telephone

 

251.05

Utilities, Heat Light

 

419.75

Land Lease

 

0

TOTAL EXPENSES

 

2735.73

TOTAL EXPENSE

 

2735.73

   

_________

NET INCOME

 

78.64

   

=========

Generated On: 1/29/03

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 1/31/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

223.88

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

253.41

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

253.41

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72309.41

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-291.05

TOTAL CURRENT LIABILITIES

 

-291.05

TOTAL LIABILITIES

 

-291.05

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

78.64

TOTAL EARNINGS

 

72600.46

TOTAL EQUITY

 

72600.46

   

__________

LIABILITIES AND EQUITY

 

72309.41

   

==========

Generated On: 1/29/03

   

 

2003-01-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: January 15, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Rod, Glen, Bob
Members Present: Wayne, Maurice
Guests Present:

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
Meeting minutes from Nov. 13, 2002 were circulated

2. Treasurer’s Report
There is a balance of approximately $200. See pages 3 & 4 for a full report.
Revenue Canada has reinstated our charity status backdated to Feb. 2002. Rod will be resubmitting the1991 and 1992 Income Tax forms to ensure that our charity status is not revoked again. GST rebate process is underway.

3. Correspondence
RASC Reports: Members, Revenue, Member Changes, Revenue Canada, Toronto, Victoria and Calgary Centre Newsletters.

4. Old Business

  • Gaming Application: Approximate 3 month wait for the funds.
  • The mould on the ceiling is still an outstanding issue.
  • Work is still in progress in beefing up security.
  • 8 members subscribed to Sky and Telescope.
  • 94 of the 125 available calendars have been sold.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – are we going to organize a group?

5. New Business

  • Alarm System: We have switched to the Curtis Elite alarm company in town. User codes are different from the old system. If you have a key, call Brian for your new code. The locks will be redone on all doors soon.
  • Wayne will lend his scope drive system to the club for evaluation.
  • School tours are tentatively scheduled for Tuesday, Jan 21st at 7:00 p.m., Thursday, Jan 23rd at 7:30 p.m. and Friday, Feb 7th at 7:00 p.m.

Open House Schedule:
Feb 7th Gil, Rod (Tour)
Feb 14th
Feb 21st Brian
Feb 28th Glen

Member’s Night Schedule:
Feb 1st Glen
Feb 8th Brian
Feb 15th
Feb 22nd Glen

Next general meeting:
Constellation of the Month: Virgo will be presented by Gil.
Main Talk: Bob will discuss Variable Star light curves.

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 9:10 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 1/31/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

767.54

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

Sky & Tel

-8.61

 

CASH TOTAL

 

788.46

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

788.46

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72844.46

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-268.17

TOTAL CURRENT LIABILITIES

 

-268.17

TOTAL LIABILITIES

 

-268.17

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

590.81

TOTAL EARNINGS

 

73112.63

TOTAL EQUITY

 

73112.63

   

__________

LIABILITIES AND EQUITY

 

72844.46

   

==========

Generated On: 1/13/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 1/31/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

408

Calendars

 

1303.8

Tours & Open House

 

221.39

Pop & Chips

 

33.71

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

19.4

TOTAL REVENUE

 

2517.97

TOTAL REVENUE

 

2517.97

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

11.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

44.4

Pop & Chips

 

0

Repair & Maint.

 

0

Sky & Tel

 

535.28

Telephone

 

200.84

Utilities, Heat Light

 

384.89

Land Lease

 

0

TOTAL EXPENSES

 

1927.16

TOTAL EXPENSE

 

1927.16

   

_________

NET INCOME

 

590.81

   

=========

Generated On: 1/13/03

   

 

2002-11-27

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: November 27, 2002
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen
Members Present: Gerhard, Charles, Dan, Maurice, Jim, Wayne, Kane, Bob
Guests Present:

Time Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held November 13, 2002 and opened to discussion

Treasurer’s Report:
Total Revenue $420.22
Net Income $231.42

Old Business:
Wayne will fix the ceiling mould problem.
Bob has the material to complete the building security upgrade.

New Business:

  • Calendar sales are going well
  • Welcome Wagon will be handing out our brochures (no cost to us)
  • Non-compliance regarding fiscal yearend and the AGM has been resolved
  • Bob is examining Brian’s observations for the Explore the Universe Certificate
  • The club will be organizing a group to attend the RASC General Assembly being held in Vancouver from June 26-July 01,2003
  • Discussion on how to better educate and involve new members
  • Bob summarized the National Council meeting

2. Treasurer’s Report
See the attached detailed statements on pages 3 & 4.

3. Correspondence
Regional District of Fraser Fort George re sewage disposal system, miscellaneous RASC emails, notification to renew alarm monitoring, NOVA newsletter from Vancouver Centre

4. Old Business
Sky and Tel subscription rate is $37.95USD group rate. Contact Maurice Sluka at
(250- 5633337) or msluka@telus.net for signup procedure.

5. New Business
Bob presented Brian with the Explore the Universe Certificate

6. Upcoming Events
Wednesday December 11th is the Pot Luck Christmas Party. 6-9 p.m. at the observatory

7. Constellation of the Month
Glen presented LEO as this month’s constellation.

8. Main Presentation
Bob gave a presentation on Asteroids.

9. Adjournment
The meeting was adjourned at 9:45 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis) As At 11/30/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

299.26

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

24.03

 

CASH TOTAL

 

352.82

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

352.82

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72408.82

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-249.41

TOTAL CURRENT LIABILITIES

 

-249.41

TOTAL LIABILITIES

 

-249.41

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

136.41

TOTAL EARNINGS

 

72658.23

TOTAL EQUITY

 

72658.23

   

__________

LIABILITIES AND EQUITY

 

72408.82

   

==========

Generated On: 11/25/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 11/30/02

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

244.8

Calendars

 

808

Tours & Open House

 

156.34

Pop & Chips

 

23.71

Other Income

 

0

Interest Inc.

 

0

Donations

 

19.4

TOTAL REVENUE

 

1252.25

TOTAL REVENUE

 

1252.25

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

3.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

44.4

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

100.42

Utilities, Heat Light

 

217.27

Land Lease

 

0

TOTAL EXPENSES

 

1115.84

TOTAL EXPENSE

 

1115.84

   

_________

NET INCOME

 

136.41

   

=========

Generated On: 11/25/02

   

 

2002-11-13

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: November 13, 2002
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Rod, Gil, Glen, Bob
Members Present: Wayne, Maurice, Kane, Doug
Guests Present:

Time Meeting Called to Order at 7:33 p.m.

1. Previous Meeting Minutes
Meeting minutes from Oct. 16, 2002 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Gil

2. Treasurer’s Report

Report dated 11/12/02 attached. Based on additional figures, an update will be provided by Rod before the next general meeting.

Motion to accept treasurer’s report as circulated by: Rod Seconded by: Glen

3. Correspondence
Various RASC Reports for the National Council Meeting, New Members Report, Member Information Changes Report, Members & Revenue Oct. 2002, Email from Judy Mackay saying she will pass our name around to interested teachers, Letter from Government about our AGM date, Bills from BC Gas and Telus.

4. Old Business

  • Gaming Application: No news.
  • Previous: Action will be taken on Sept 21 to address the mould on the ceiling. Gil will pick up the appropriate materials from Wayne.
  • Rod will supply an appropriately sized piece of gyproc so that Wayne can effect repairs. Glen will see if there is some gyproc in the observatory basement on Friday evening.
  • Previous: Bob and Wayne will beef up building security in October.
  • Bob has the remaining material and will bring it out to the observatory.

5. New Business

  • Calendar Sales: we have sold 32 calendars and have brought in $495.55 (John A might have sold more, I haven’t heard from him yet.)
  • Welcome Wagon will be handing out our brochures (no cost to us)
  • Bob gave a National Council report.
  • Elections: Letter from government saying we have to have them after the year-end.
  • Action: Glen mailed out a letter stating that the AGM will be held on the last Wednesday of October to bring us into compliance with the requirements. Letter on file.
  • Maurice (or Brian) will email all members regarding the Sky and Telescope Subscription.
  • Brian has completed the requirements to earn the Explore the Universe Certificate and has submitted his observations to Bob for approval. Bob has graciously agreed to be the person to approve/reject this and future submissions for this certificate. Upon approval, the award will be presented at the next scheduled general meeting.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – We are going to organize a group.
  • Discussion regarding an increase in the member surcharge. Decision deferred pending more information from RASC and examination of last year’s membership data.
  • Discussion on how to better educate and involve new members. ‘Rain or shine night’ will be dedicated to bringing those that wish to know how to use the club equipment up to speed.

Next general meeting:
Constellation of the Month: Leo by Glen Harris
Main Talk: Asteroids by Bob Nelson

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Glen

Adjourned at 9:20 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 11/7/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

404.87

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

75.8

 

CASH TOTAL

 

510.2

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

510.2

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72566.2

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-187.04

TOTAL CURRENT LIABILITIES

 

-187.04

TOTAL LIABILITIES

 

-187.04

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

231.42

TOTAL EARNINGS

 

72753.24

TOTAL EQUITY

 

72753.24

   

__________

LIABILITIES AND EQUITY

 

72566.2

   

==========

Generated On: 11/12/02

   

 

Prince George Astronomical Society

     

Income Statement (Cash basis) 10/1/02 to 11/7/02

     

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

244.8

Calendars

 

0

Tours & Open House

 

151.71

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

19.4

TOTAL REVENUE

 

420.22

TOTAL REVENUE

 

420.22

   

________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

43.13

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

188.8

TOTAL EXPENSE

 

188.8

   

________

NET INCOME

 

231.42

   

========

Generated On: 11/12/02