Category Archives: 2001 / 2002

2002-03-13

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: March 13, 2002
Location: #30 – 1839 1st Ave
Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present:
Gil Self, Brian Battersby, Rob Frith, Rod Herd, Glen Harris
Members Present:
Maurice Sluka

Time Meeting Called to Order at 7:15 p.m.

1. Previous Meeting Minutes
Meeting minutes from February 13th , 2002 and February 24th, 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Maurice

2. Treasurer’s Report

  • See Page 4 of these minutes for the detailed financial report.
  • Charity receipts are required for Paul Roberts’ $300 donation and TELUS’ $200 donation.
  • ACTION ITEM: Rod to issue receipts, Glen to send thank you notes with receipts attached.
  • Motion to accept treasurer’s report as circulated by: Rod and Seconded by: Gil

3. Correspondence
Bill from BC Gas
Various RASC emails: New Members List, Current Membership List, Membership Revenue Processed for Feb. 2002 report, Sirius Travel – contact RASC HQ for more info, John Percy requesting info from Centres to nominate RASC for the Michael Smith Award for Science Promotion… again.

ACTION ITEM: Glen is working on The Michael Smith Award item and will submit it before the deadline of March 22nd.

4. Old Business

  • Telus Grant application for the video system will be put on hold so that we can concentrate on filing for BC Gaming money.
  • Member’s Handbook – work is ongoing, and completion/ distribution date is slated for the General Meeting in August. Deadline for chapter additions is May 29, 2002 (the last general meeting of the season).
  • Contest Committee: Judy Wyper recommends that we postpone trying to get involved with the science fair until next year when the consequences of the current job action is known. Teachers are unsure whether or not to participate this year. She recommends that we send out some information about the club to all the schools at the beginning of the next school year so that they know what we are all about when we approach them with the science fair idea.
  • Dew Shields: Doug and his sister have completed two dew shields for the club’s Celestron SCT’s. Reimbursement to Doug in the amount of $32.14 is required. His sister should be sent a thank you note.
  • ACTION ITEM: Rod to issue receipt, Glen to send a thank you note.

5. New Business
Items 1 through 6 from the Emergency Executive meeting on Feb 24, 2002 are complete. (Items listed below)

  1. Society Annual Report c/w Financial statement for the last fiscal year. — Sent via registered mail on March 1, 2002
  2. Address change was sent with the Society Annual Report.
  3. Bank signing authority change has been completed.
  4. Lease Renewal was hand delivered on March 1, 2002
  5. Director change was sent with Society Annual Report
  6. Charity Tax Return — Rod is working on this item and will submit it when complete.
  7. Change the name of the club to Royal Astronomical Society of Canada – Prince George Centre. This requires a notice of resolution at a general meeting, and will be retabled at the March 27, 2002 meeting.

Item # 7 from the Emergency Executive meeting on Feb 24, 2002 is in progress. The name has been searched and all that remains is to vote on the name change and send in the paperwork. Notice of the vote was given in the Feb 27, 2002 meeting minutes. (Item #7 listed below)

Advance notice of this special resolution was sent out to the membership in the Feb. 27 meeting minutes.

Item #8 from the Emergency Executive meeting on Feb 24, 2002.
GST Rebate: Rod is working on the paperwork to apply for the rebate, but is running into difficulty due to the state of previous financial records.

5. New Business (continued)
Recreation Market. April 5 & 6 Schedule:
Friday April 5 Saturday April 6
9:00 a.m. to 3:00 p.m. Glen
3:00 p.m. to 6:00 p.m. Maurice
6:00 p.m. to 9:00 p.m. Brian

Saturday April 6
9:00 a.m. to 6:00 p.m. Brian
Morning Rob, Maurice
Afternoon Gil

  • Astronomy Day: April 20th. As no consensus could be reached on a suitable venue, this item will be brought to the general membership for their input.
  • Messier Night is on Saturday March 16th, bring food for dinner or snacks. Glen has created a spreadsheet based on the Messier information printed in the March 2002 issue of the ‘Astronomy’ magazine. This form will be available to those wishing to keep track of their observations on Messier Night.
  • Light Pollution Committee: Maurice has prepared an extremely comprehensive draft copy of the Lighting Pollution Bylaw and will be submitting it to the City of Prince George Engineering Department on March 14th or 15th. His efforts are indeed timely, as the existing lighting bylaw is up for review the week of March 18th, and it is hoped that his submission will have a positive influence on the decisions that will be made. Great effort Maurice and we hope that your diligent work will result in the city addressing the concerns of the astronomical community in Prince George. Maurice will be investigating the benefits of the club joining the International Dark Sky Association.
  • Storage Lockers: Maurice has been investigating the possibility of acquiring some free lockers from the school district in May. This would enable members of the club to store their viewing attire, astronomical equipment and associated materials at the clubhouse, instead of lugging it all back and forth.
  • International Dark Sky Association Seminar Tape: Maurice has a copy of this tape and Brian will review it to see if the tape will be suitable for viewing at the general meeting on March 27th.
  • Gaming Grant: There was a very long discussion regarding the wording and submission criteria for the gaming grant. As more work is required before this document is ready to be sent in, the executive will continue to iron out the details. It was decided to hold off on sending in the approved Notice of Resolution regarding the name change, as it is unknown if the name change will jeopardize approval of the gaming grant. The penalty for not submitting the Notice of Resolution by May 2nd is $30, the cost to re-search the proposed new name.

Next general meeting:
Constellation of the Month: Gil will be doing this presentation on March 27th.

Main Talk: Run through setup of various pieces of club equipment and demonstrate the use of the laser collimator to collimate a Newtonian scope.

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Rod

Adjourned at 9:45 p.m.

DETAILED FINANCIAL REPORT

Prince George Astronomical Society

 

Income Statement 10/1/01 to 3/12/02

 

REVENUE

 
   

Income

 

R.A.S.C. Dues

537.8

Calenders

837.4

Tours

742.87

Other Income

0

Interest

0

Donations

545.84

Total Other Revenue

2663.91

   

TOTAL REVENUE

2663.91

 

_________

EXPENSE

 
   

General & Administrative Expenses

 

Accounting & Legal

0

Advertising & Promotions

0

Calenders

412.5

Cash Short/Over

0

Courier & Postage

0

Equip. & Resources

56

Insurance

912.38

Interest & Bank Charges

7.25

Office

90.46

Property Taxes

0

Rent

214

Repair & Maintenance

68.74

Telephone

337.66

Travel & Entertainment

0

Utilities

689.78

Total General & Admin. Expenses

2788.77

   

TOTAL EXPENSE

2788.77

 

_________

NET INCOME

-124.86

 

=========

   
   

Generated On: 3/14/02

 

 

2002-02-27

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: February 27, 2002
Location: 7365 Tedford Road – PGASO

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Rob, Kane, Brian, Rod
Members Present:,Maurice, Gerhard, Ryan, Tanya, Doug, Dan
Also present were 7 guests

Time Meeting Called to Order: 7:00 p.m.

1. Previous Meeting Minutes
Meeting minutes from Jan.30, 2002 were circulated

Motion to accept minutes as circulated by: Brian
Seconded by: Rod

2. Treasurers Report

Prince George Astronomical Society

   

Balance Sheet  As At 2/28/02

   

ASSETS

   
     

Current Assets

   

Petty Cash

10

 

Gaming Account

29.53

 

Royal Bank Account

794.94

 

Total Cash

 

834.47

Accounts Receivable

0

 

Total Receivable

 

0

Prepaid Expense & Deposits

 

0

Total Current Assets

 

834.47

TOTAL ASSETS

 

834.47

2.  Treasurers Report cont’d

   

LIABILITIES

   

Current Liabilities

   

Accounts Payable

 

0

GST Paid on Purchases

-83.25

 

GST Owing (Refund)

 

-83.25

Total Current liabilities

 

-83.25

     

TOTAL LIABILITIES

 

-83.25

   

________

EQUITY

   

Retained Earnings – Previous Year

 

921.74

Current Earnings

 

-4.02

Total  Equity

 

917.72

     

TOTAL EQUITY

 

917.72

   

________

LIABILITIES AND EQUITY

 

834.47

     

Generated On: 2/28/02

   

 

3. Correspondence

  • Various RASC emails: Centre Treasurer Manual, New Members List, Member Information Changes Report, Centre Current Membership List, Membership Revenue Processed in Jan. 2002 report, RASC being nominated for the Michael Smith Award for Science Promotion.
  • RASC General Assembly in Montreal, May 17-19, 2002 registration is $95.00 per person before March 15, $110.00 per person thereafter. Companions of registrants can register for $40.00 per person before March 15, $50.00 per person thereafter.
  • To register on-line or find out more about the GA, just point your browser to: http://www.rasc.ca:22002/rasc/index.jsp
  • CASCA-Westar Lectureship. The CASCA-Westar Lectureship in Astronomy is a program that makes it possible to arrange for a professional astronomer to visit and share with your community the most recent discoveries about the universe.
  • Report by Glen Harris on what he received from Gil at the guest speaker talk.
  • Returned newsletter mailing from Grant Roden. Steve, please discontinue this mailing.
  • Request to participate in a Saturn Study.
  • Questionnaire from BC Assets & Land Corporation regarding our tenure.
  • Application to participate in the Spring Recreation Market at Pine Center on April 5/6, 2002. Cost is $65.00
  • Gaming news.
  • Certificate from Career Programs.
  • PG Leisure Services Department Volunteer Recognition Awards nomination info.

4. Old Business
The executive is continuing to work on catching up on the government reports, finances, and name change. Many thanks to Glen and Rod for dredging through the piles of paperwork.

5. New Business

  • Now that we have more than one person running member’s night, Brian was thinking of making one Saturday a month a “rain or shine” member’s night. This would enable members to view the clubs videos, pick up books, collimate their scopes, etc. at the observatory without delaying a regular meeting. This would also provide more social time for members. Brian is willing to run these nights. They would occur the 2nd Saturday of the month.

Volunteer list for hosting the Saturday member’s nights in March.
2 Glen
9 Brian B. – this one will be “rain or shine”
16 Messier Hunt at Baldy Hughes
23 Glen

Volunteer list for hosting the Open Houses in April.
5 Brian B, Glen
12 Gil
19 Kane
26 Maurice, Rob

  • Dew shields for the club’s two 8” SCT’s: Doug has volunteered to make them up. Cost should be $40.00 or under depending on how much of the required materials could be scrounged up.
  • Once signing authority has been changed at the bank, and cheques totaling $349.00 have been issued, the following items can be brought to completion.
  • Submission of 2001 Society Annual Report. A financial statement must be included.
  • Fee is $25.00
  • Submission of Notice of Change of Director. Fee is $15.00
  • Submission of change of address. Fee is $15.00
  • Renewal of Tenure (License of Occupation). To be included with this application is a Tax Clearance Certificate, and a Certificate of Insurance. Both certificates have been obtained. Fee is $214.00
  • Name approval request. Required before action on the next item. Fee is $30.00
  • Notice of Resolution. Fee is $50.00
  • In regards to the Notice of Resolution, this resolution is required to change the name of the Prince George Astronomical Society to ‘The Royal Astronomical Society of Canada – Prince George Centre’. This is a requirement of RASC Bylaw Number 1, Article 4, Section 4.02 which states that “Each centre shall be known as either “The Royal Astronomical Society of Canada, Centre, …, which name shall include the applicable geographic region or political division as prescribed by the National Council”.
  • This resolution is to be voted on at the next general meeting, which will be held on March 27, 2002. A 75% majority vote is required for this resolution to pass.
  • Passage of this resolution is not considered dissolution of the present Prince George Astronomical Society, merely a change of name to reflect our association with the RASC. The Society will still have the same Society number of S-0015536.

6. New Members

We welcome two new members to the club this month. RYAN UNRUH, who you may remember as the student who made an excellent presentation at one of our meetings last year, has also attended a few open houses of late. JOHN ASCAH has found he now has the time to merge his interests in Physics, photography, and astronomy. We might see his freshly dusted off telescope at the observatory soon.

6. Adjournment
Motion to adjourn by: Kane
Seconded by: Brian
Adjourned at 7:40 p.m.

Presentations:
Video: “The Celestial Sphere”

2002-02-24

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Emergency Executive Meeting Minutes

Date: February 24, 2002
Location: #49A 2131 Upland Street Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen Harris, Brian Battersby, Rod Herd
Members Present: None

Time Meeting Called to Order: 7:00 p.m.

1. Previous Meeting Minutes
None, as this was a special meeting

2. Treasurers Report
None, as this was a special meeting

3. Correspondence
Paperwork dealing with renewing the new lease. Various pieces of correspondence from previous years.

4. Old Business
None, as this was a special meeting

5. New Business
The purpose of this meeting was to determine what paperwork needed to be processed immediately, so that the club would not lose it’s present status.

Items to be addressed.

1. Society Annual Report c/w Financial statement for the last fiscal year.
Action Item: Rod to provide the financial statement
Glen to complete Form 11 and submit with financial statement ASAP

5. New Business (cont’d)

2. Address change will be submitted in conjunction with the Society Annual Report.
Action Item: Glen will submit Form 5.
3. Bank signing authority change.
Action Item: Brian to address this item.
4. Lease Renewal
Action Item: Glen to submit this paperwork before April 15, 2002
5. Director change
Action Item: Glen to send in Form 7 once item 1 has been processed.
6. Charity Tax Return
Action Item: Rod to submit by March 31, 2002

The following items need to be addressed, but not as urgently.

7. Change the name of the club to Royal Astronomical Society of Canada – Prince George Centre. This requires a notice of resolution at a general meeting, and will be retabled at the April 24, 2002 meeting.
Advance notice of this special resolution will be sent out to the membership in the Feb. 27 meeting minutes.
8. GST Rebate: This could apply to the club
Action Item: Rod to check our eligibility and submit as required.

6. Adjournment
Adjourned at 7:50 p.m.

2002/02/26 Revise date of April 24, 2002 in subsection 7 of Item 5 New Business to read March 27, 2002

2002-02-13

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: February 13, 2002
Location: #30 – 1839 1st Ave Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen Harris, Brian Battersby, Gil Self, Rod Herd
Members Present: Maurice Sluka

Time Meeting Called to Order: 7:00 p.m.

1. Previous Meeting Minutes
Meeting minutes from Jan. 16, 2001 were circulated

Motion to accept minutes as circulated by: Gil
Seconded by: Maurice

2. Treasurers Report
Unavailable – Brian forwarded about $93 in cash and cheques to Rod.
Total cash- $ 232.00
Cheques in-$ 79.20
Total $ 311.20

Bills- Porter McMillan Insurance $712.38
BCHydro $ 78.27
BCGas $ 312.21
Telus $ 175.69
Starlight Theatre (Video) $ 56.00
Total $1334.55

3. Correspondence

  • Bill from Porter McMillan
  • Bill from Starlight Theatre for $56.00
  • Letter from Regional District saying that the rezoning has gone through and that the developed will be required to put a covenant on the land restricting the light pollution.
  • Email from Girl Guides of Northern BC. They will be having a Science and Technology Sleepover and want to come to the Observatory on June 1, 2002
  • Various RASC emails: Centre Treasurer Manual, New Members List, Member Information Changes Report, Centre Current Membership List, Membership Revenue Processed in Jan. 2002 report.

4. Old Business

  • Shroud – is on. Looks good just need the end cap. The scope is susceptible to the effects of the wind, but closing the dome up as much as possible lessens the effect when taking CCD images. The effect on normal viewing is minimal.
  • Telus Grant Application: Gil found a video system for $595 US.
  • Celestial Sphere Video: the replacement video has arrived.
  • Holding Tank: Jon submitted the rest of the paperwork. It would seem that all is well. Jon was told that if there was a problem the Regional District would be in touch… they never contacted him.
  • National Representative – no one has stepped forward to take the job.

5. New Business

  • Brian is looking into the effect of joining the RASC on our name, society status etc. He has sent an email to Bonnie at RASC HQ to see what she knows – no response as of yet. Brian will also email the society registrar and see what they say.
  • Brian found a form on the BC Gov. page saying that if we change directors in the middle of the year we need to submit a “Notice of Changes In Directors Other Than At An Annual General Meeting” form along with $15.00
  • Does anyone know if we filed the Annual Report with the BC Government this year?
  • Now that we have more than one-person running members night Brian was thinking of making one Saturday a month a “rain or shine” members night. This would enable members to view the clubs videos, pick up books, collimate their scopes, etc. at the observatory without delaying a regular meeting. This would also provide more social time for members. Brian is willing to run these nights. They would occur the 2nd Saturday of the month.

5. New Business (cont’d)

  • A lengthy discussion revolved around the ramifications of changing the name of the club from the PGAS to the RASC-PG Centre and how it would affect applying for provincial grants. This item was tabled and will be brought up again once more information has been gathered.
  • Also discussed was our precarious financial situation, and what bills should be paid first. The financial records will be handed over from Paul to Rod this weekend, and once there is a clear picture of how much money is in the bank, the utilities will be paid in full, and some kind of deal with Porter McMillan will be brokered.
  • Gil will draft a letter that Glen will submit to TELUS as a grant application for the video system agreed upon.

Next meeting:
Constellation of the Month: cancelled due to the length of the video.

Main Talk: video “The Celestial Sphere” This would be an excellent time for all the newer members to attend and learn some basic concepts. Runs about 50 min.

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Rod

Adjourned at 8:30 p.m.

2002-01-30

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2L 4S6

General Meeting Minutes

Date: January 30, 2002
Location: 7365 Tedford Rd. Prince George – PGAO

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rob Frith, Brian Battersby, Glen Harris, Kane Sanders, Pete Wyper, Gil Self
Members Present: Gerhard Bierman, Rod Herd, Judy Wyper, Maurice Sluka, Steve Senger

Time Meeting Called to Order: 7:46 p.m.

1. Previous Meeting Minutes
Meeting minutes from November 28th were circulated.

Motion to accept minutes as circulated by: Gil Self
Seconded by: Kane Sanders

2. Treasurers Report
Not Available. Brian paid $200 to Porter McMillan Insurance from the cash from the calendar sales. Brian has about $67.45 in cash on hand. So far the calendars have brought in $681.50 at a cost of $441.38. Most of the money has been spent on the scope shroud and insurance.

Paul has resigned as Treasurer. Rod Herd has accepted the appointment to the position (as per our constitution). A big thank you to Paul for doing a great job under a difficult situation.

3. Correspondence
Various RASC reports and correspondence from the last month. Most interesting is probably the membership fees. At the General Assembly they will be putting a motion forward to “de-couple” the National fees from the Centre fees. To be a member of a Centre you must be a member of National but the two fees would now be independently set, with the Centre fee being set by the Centre in question.

4. Old Business

  • Contest Committee: Judy reported that due to the teacher’s job action, she had been unable to make any progress. Now that the dispute appears to be over, Judy stated that she would resume her efforts. The idea of a contest to name the observatory has been dropped, but the possibility of being involved in the school Science Fair is being explored.
  • Messier Marathon: Date: March 16, 2002 Time: 6:00 p.m. Location: Baldy Hughes
  • Meet at the bottom of the hill and we’ll convoy up. The upper gate will be locked after everybody is up on top, to prevent other people from driving up the hill and affecting our night vision. Locking the gate was also a stipulation when permission was granted to use this location. My understanding is that the gate is only a couple of hundred meters from the top, so if you are late, you could probably hike up to the site and get the key.
  • Shroud for the 24” Telescope. The main shroud is almost complete, and the final adjustments are being made.
  • The ‘Guide to the Celestial Sphere’ video arrived, but had to be sent back as it was defective. A replacement is ‘in the mail’. The total bill is for $56.00 (We have public presentation rights.)

5. New Business
This is the volunteer list for hosting the Saturday member’s nights in February.
Date: Host:

Feb. 2 Rod Herd
Feb. 9 Kane Sanders
Feb.16 Glen Harris
Feb. 23 Brian Battersby

The sign-up sheet for people volunteering to run Friday Night Open Houses in March is
as follows.
Date: Leader: Helper:
Mar. 1 Brian Glen, Judy, Pete, Rod
Mar. 8 Rob Glen
Mar. 15 Gil Glen, Rod
Mar. 22 Steve Glen, Maurice
Mar. 29 Rob Glen, Rod
Brian would like a contact list of people willing to be tour leaders and tour helpers so that when a tour is coming up he can just phone some people and ask them to do it rather than rely on blanket email asking for volunteers.

Those that volunteered as tour leaders are Brian, Gil, and Steve.
Those that volunteered as tour helpers are Maurice, Judy, and Kane.

  • National would like us to appoint a National Representative to fill in for Bob. This person would act as the liaison between National and the club, passing along information from national meetings as well as attending National meetings when possible. If you are interested in volunteering let Brian know.
  • The mailbox keys were given to Brian and Rod. If you are receiving any PGAS mail, please have it redirected to the new address that appears at the beginning of these minutes. Change of address forms is available at the post office.
  • The general meetings will begin at 7:00 p.m. from now on and will continue to be held at the observatory on Tedford Road.
  • We welcome Benjamin Daigle to the club, and hope to see you at the observatory soon.

6. Adjournment
Motion to adjourn by: Kane
Seconded by: Glen
Time adjourned 8:30 p.m.

Presentations:
Constellation of the Month: Cancer  By Kane Sanders

Other: Video: Plugged In! Episode featuring the RASC: P. G. Centre
with Brian Battersby

2002-01-16

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: January 16, 2002
Location: #30 – 1839 1st Ave Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian Battersby, Gil Self, Rob Frith, Kane Sanders, Glen Harris
Members Present: Judy Wyper

Time Meeting Called to Order:
7:40 p.m.

1. Previous Meeting Minutes
Meeting minutes from Nov. 14, 2001 were circulated.
Motion to accept minutes as circulated by: Gil Seconded by: Kane

2. Treasurers Report
Unavailable – Paul deposited approx. $440 in December and Brian has another $158.65 in cash on hand.

Due to the complexities of handling the club’s finances from Alberta, Paul has requested dismissal from his function as the club treasurer. A new treasurer will be appointed at the general meeting on January 30th. The club is certainly appreciative of your efforts Paul, to minister your position remotely, and we hope to see you at the observatory when you have the time.

3. Correspondence
Various RASC emails including membership reports, info on the CASCA’s long-range
plan; invite to the next national Council Meeting Jan 26, 2002 in Toronto.

4. Old Business
Contest Committee

  • The ‘Name the Observatory’ contest idea has been abandoned.
  • Judy will contact the Director of Education (Bonnie) for SD57 and ask about the possibility of the club’s involvement in the elementary school science fair. The club could possibly award a trophy to the student displaying the best astronomy project.

ACTION ITEM: JUDY to report on her progress at the next executive meeting.

  • Shroud – Laurie has not started it yet. Now that the holidays are over it should be done soon. (Brian gave her a deadline of next meeting, Jan 30, 2002.)
  • Telus Grant Application: Gil is looking into prices for a video camera and light intensifier, and will try to get a price through his contact in Williams Lake. The plan is to assess the condition of the Celestron scope, and if it can be properly collimated, mount it c/w the video camera and light intensifier, on the big scope. A live video feed could then be transmitted to a monitor in the classroom.
  • ACTION ITEM: GIL to have a firm price by the next executive meeting.
  • Members book – Kane’s report.
  • Brian B has submitted one set of procedures.
  • ACTION ITEM: GIL to modify the dome and 24” scope operating procedures and submit to Kane by the next executive meeting.

5. New Business

  • Glen has issued a $300 charitable receipt to Tom Laing for his donation of clearing snow from the observatory parking lot.
  • Regional District: the holding tank paperwork was never finalized. Jon B is working on correcting the trouble.
  • Glen has sent David George of Spee-Dee Printers a thank-you card for letting us sell our calendars from his store.
  • Glen submits the following item.
  • A postal box has been procured for the observatory. The club’s new mailing address is:

Prince George Astronomical Society
7365 Tedford Road
Prince George B.C. V2N 6S2

  • The box is located on Angus Road off Blackwater Road and is Module 3 Compartment 14.
  • Unfortunately, Canada Post will not screen CNC’s mail and forward our mail to the new address, so it will be necessary for everyone concerned to change the address of any mail they receive on PGAS’ behalf, to the new address. I had to do a title search at the Land Registry Office to satisfy Canada Post’s requirements, and at this time I don’t know if LTO will be issuing a bill for approximately $10.50 or not. A change of address has been e-mailed to the RASC.
  • The start time of future executive meetings has been moved to 7:00 p.m.
  • Messier site:
  • Glen has looked into the acceptability of two sites south of town. Both the Telus site and the forestry site at Stoner are unacceptable due to the height of trees blocking the southern exposure. In talking to someone from the Telus Antenna crew, it appears that Baldy Hughes is the best local site, although Fraser Mountain is an alternative. Access road conditions could pose a problem at both sites.
  • ACTION ITEM: GLEN will look into getting access permission and a gate key for Baldy Hughes if this site is acceptable to everyone.

Next meeting:
Video: “Plugged In!” segment on Observatory
Constellation of the Month: Kane
Main Talk: Measuring with Parallax or observing if it’s a clear night.

6. Adjournment
Motion to adjourn at: 9:15 p.m.
By: Rob F.

2001-11-28

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CHAPTER
7365 Tedford Road
Prince George, BC
V2L 4S6

General Meeting Minutes

Date: Nov. 28, 2001
Location: Observatory

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian Battersby, Gil Self, Kane Sanders, Pete Wyper, Glen Harris
Members Present: Judy Wyper, Doug Wayland, Rod Herd, Gerhard Bierman, Maurice Sluka

Time Meeting called to Order: 7:48 p.m.

1. Meeting minutes from October 31st were circulated.

Motion to accept minutes as circulated: Gil
Seconded by: Kane Carried

2. Treasurer’s Report:
Not available. Brian Battersby has $316.50 in cash on hand from the last few tours and public events.

3. Correspondence:

  • RASC – Annual Report is due soon and we need to get our reports done. Glen & Paul have been informed of what their reports require.
  • RASC – Liability insurance is available through the RASC for specific events.
  • Brian has made a print out of all the RASC correspondence received in November. Members may take it and look it over if they wish.

4. Old Business

  • Kane has booked the Weldwood Theatre at UNBC to hold the public lecture by Mark Kaye in. Cost was about $20.00. Someone is still needed to billet Mark when he is in town.
  • Videocassette: Your Guide to the Celestial Sphere Video is still on backorder. Brian was told about a week ago that it should be in and sent shortly.
  • Astronomy newspaper articles: This item is tabled indefinitely.
  • Gravel: as discussed last meeting ART got the YRB to donate some sand to fill in the rest of the tank hole. Glen sent out a thank-you card.

4. Old Business cont’d

  • Canfor: A thank you card was sent to Canfor for the posts they donated. Glen will send Canfor a receipt for their donation.
  • Messier Marathon: still have to finalize a location.
  • Potluck Christmas party is on Dec 12. From 6:00pm – 9:00pm. So far people have indicated bringing:
  • FOOD Glen H: Greek Salad, Doug W: Chicken Wings, Kane: Chili, Gil: Mashed Potatoes, Brian: Turkey, Stuffing and Gravy, Pete and Judy W: Dessert
  • DECORATIONS Brian: Tree, The Bierman’s: Red & Green Paper for table Coverings, Paper Plates, Cups and Plasticware.
  • Brian has ordered 15 of the RASC observing calendars. Members price is $15.95 non-members price is $17.95 (Should be here any time.)
  • Brian installed a free-ware Virus scanner on to both the computers at the observatory.
  • Equipment to be purchased if we apply for TELUS grant could be a Vidicon camera and photo multiplier. Gil will look into the cost.

5. New Business:

  • Maurice Sluka has been going great guns on the light pollution front. He has gotten a covenant put on the new development next door to us to help control the light coming from it.
  • Kane has been working hard on adding content from the web for a handbook that will be included on the members CD-ROM.
  • Maurice Sluka suggested holding a naming contest to find a permanent name for the observatory. Contest would be open to schoolchildren (district #57 only). This would give the club more exposure. We could build and give away a scope or maybe Gil’s buddy in Williams Lake would want to donate/ sell one cheap? A contest committee was formed consisting of Judy, Pete, Maurice and Brian.
  • The telescope is once again out of balance. It seems that the cold weather has changed the amount of friction on the shafts again. Brian will take some tools next time he goes out and try to get it a bit better.
  • The computer in the dome that runs the CCD camera was toasted… literally. The heat box was closed during the meteor shower while the computer was running, and it overheated the computer causing some damage. Glen’s brother repaired it at no cost… a big THANK YOU! Glen has successfully field tested a way to have the mouse, keyboard and monitor in the dome but keep the tower in the warm room where the heat box won’t be necessary. Rearrangements take place on Saturday, Dec 1st with Brian’s assistance.

5. New Business cont’d

  • Brian refocused the CCD using the masking method that creates a double image of the stars in the field of view. When the camera is in focus the images are directly on top of each other. After refocusing, much better images were obtained. Brian also noticed that the focuser holding the CCD was split. While it appears that the CCD is still being held firmly in place, the split could be letting light stray in and strike the CCD. This could account for the “haze” that routinely degrades the images taken from the CCD. Brian has covered the split with electrical tape and the split has been forced mostly closed by placing a hose clamp around the focuser. A new focuser should be purchased when possible. The CCD is now also being held in the drawtube more squarely. Due to the angle it was on light could have been striking the sidewalls of the CCD also contributing to the degraded images.
  • Brian & Glen also noticed that the red lights in the dome are the cause of the greatest amount of haze in the CCD images. It is recommended that all lights be turned off in the dome when taking images.
  • Nametags for members have been made and some have been handed out. This should help with identification at public events.
  • Steve S had been hearing from the insurance company about making a payment. This was forwarded to Paul and he assured me that it would be taken care of. I haven’t heard anymore about it so it would seem to be taken care of.
  • Gil will research the idea of placing coloured filters over the hole in the primary mirror. This could allow us to take colour images with the CCD camera.
  • The group discussed shrouding the scope with various materials. Black plastic garbage bags, although not exactly esthetically pleasing, could be used. Gil will look into finding a suitable material.
  • The newer members will be called when a keyholder plans on doing some viewing. This will give the new members an opportunity to learn how to use the equipment on a one on one basis.
  • Rod: 962-9482
  • Maurice: 563-3337
  • Judy & Pete: 964-3107
  • We welcome Dan Hicks as a new member to the club.

6. Constellation of the Month: Cygnus presented by Maurice.
Presentation: Brian B. talked about meteors.

Meeting adjourned at 9:42 p.m.

2001-11-14

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CHAPTER
7765 Tedford Road
Prince George, BC
V2L 4S6

November 14, 2001 Executive Meeting Minutes

Meeting held at #30-1839 1st Avenue

Present: Brian Battersby Gil Self Kane Sanders Glen Harris Maurice Sluka
Chairperson: Brian Battersby
Recording Secretary: Glen Harris

Meeting called to Order at 7:43 p.m.

1. Meeting minutes from October 17, 2001 were circulated.
Motion: to accept minutes as circulated
Moved: Kane Seconded: Gil Carried

2. Treasurer’s Report
None Available

3. Correspondence
None

4. Old Business

  • Kane has booked a hall at UNBC for Mark Kaye’s February presentation.
  • Information from the Astronomical Society of the Pacific regarding their award system to persons worthy. Candidate: Bob Nelson
  • ACTION ITEM: Gil will pursue this ASAP. Deadline is mid December.
  • Glen was unable to provide receipts for money spent on clubhouse improvements.
  • This item is now closed.
  • It was not possible to negotiate lower phone rates with TELUS.
  • The scope has been rebalanced and the Telrad installed. Both work well.
  • The new Messier List is in place on the warm room wall.

5. New Business

  • A discussion took place regarding the outline of a member’s book that would include information relative to training required on equipment at the observatory. Once a format is worked out, executive members will provide specific information based on their expertise.
  • ACTION ITEM: Kane to work out a handbook format.
  • LIGHT POLLUTION: Maurice presented his comprehensive draft of a covenant regarding lighting restrictions for the pending subdivision on Tedford Road. It was fine-tuned at this meeting and will be sent to the BC Lands Commission. We all appreciate the amount of work that went into the creation of this draft, Maurice.
  • Nametags are required for tours and open houses.
  • ACTION ITEM: Brian to pursue this need.
  • There will be a notice in the November newsletter about not receiving a newsletter if memberships are not renewed.
  • There will be no December newsletter.
  • Building insurance ($800-$900) payment to be arranged by Paul.
  • Public events- RASC has insurance coverage available on a per event basis.
  • Astronomy Day April 28, 2002 will have a format of Sidewalk viewing. We have a few months to check out some very public spots as possible viewing locations.
  • The RASC Handbook has monthly Center deadlines, responsibilities, etc listed. We’ll have to keep on top of this.
  • ACTION ITEM: Glen to send in January 2002 the RASC a list of PG Center Council members and a brief (700 words maximum) report of activities.
  • Virus scanner required.
  • ACTION ITEM: Brian to burn a copy on CD.
  • Printer drivers required:
  • ACTION ITEM: Gil to install.
  • Canfor requires a receipt for the fence posts.
  • ACTION ITEM: Glen to send receipt and covering letter.
  • Building Director heading to be removed from the newsletter.
  • Maurice will do Constellation of the month for November.
  • Kane will do Constellation of the month for January.

***Thanks to Brian and Kane, for the coffee and Timbits.***

Motion to adjourn: Brian
Meeting adjourned at 9:15 p.m.