Category Archives: 2001 / 2002

2002-10-30

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: October 30, 2002
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen
Members Present: Ryan, Gerhard, Doug, Charles, Dan, John, Art, Maurice
Guests Present: Kathryn

Time Meeting Called to Order at 7:30 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held 02/10/16 and opened to discussion

Treasurer’s Report:
Total Revenue $211.47
Net Income $65.80

Old Business:

  • Door locks still need to be rekeyed.
  • Holes drilled and inserts in place to help beef up building security.
  • Maurice’s Letter to the Editor regarding light pollution was printed in the Citizen.
  • Website now has information on light pollution.
  • Wayne was given a key to the Observatory.
  • Updates/changes requested by the Gaming Commission have been sent in.

New Business:

  • Wayne and Maurice provided handouts and showed materials that could be used for upgrading/replacing the 24” scope’s drive/control system. Bob’s input will also be required.
  • Building directors to ventilate the flat roof and address the mould problem in the hallway leading to the dome.
  • Bob will be invited to look over/approve members’ observations pertaining to obtaining The Explore the Universe Certificate.
  • Kane provided information that could be used for a “Project Corner” column in the newsletter.
  • Maurice provided cost estimates to expand the parking lot, improve the driveway, extend the sidewalk, establish a permanent observation deck, and build light barriers.
  • Steps have been taken to have the club’s charitable status reinstated.
  • Christmas Pot Luck dinner to be held at the Observatory on Wednesday, December 11th from 6:00 p.m. to 9:00 p.m.

2. Treasurer’s Report
See the attached detailed statements on pages 3 & 4.

3. Correspondence
None

4. Old Business
None

5. New Business
Gil handed out and explained the Visual Meteor Observation Form on Kane’s behalf.

6. Upcoming Events
November 18th is Leonids night. Public viewing at the observatory.
December 11th is the Pot Luck Christmas Party. 6-9 p.m. at the observatory

Volunteers for Open House Nights
Nov.1 Doug, Rob, Glen
Nov. 8 Brian, Doug
Nov. 15 Glen, Wayne
Nov. 22 Gil
Nov. 29 Glen

Volunteers for Member’s Night Hosts
Nov. 2 Brian
Nov. 9 Doug, Glen
Nov. 16 Brian
Nov. 23 Glen, Wayne
Nov. 30 Brian?

6. Constellation of the Month
Maurice presented Aquila as this month’s constellation.

7. Main Presentation
John explained Celestial Navigation to the group.

8. Adjournment
The meeting was adjourned at 9:45 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 10/31/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

169

Calendars

 

0

Tours & Open House

 

38.16

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

0

TOTAL REVENUE

 

211.47

     

TOTAL REVENUE

 

211.47

   

________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

0

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

145.67

     

TOTAL EXPENSE

 

145.67

   

________

NET INCOME

 

65.8

   

========

     
     

Generated On: 10/16/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 10/31/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

273.85

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

42.47

 

CASH TOTAL

 

345.85

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

345.85

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72401.85

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-185.77

TOTAL CURRENT LIABILITIES

 

-185.77

     

TOTAL LIABILITIES

 

-185.77

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

65.8

TOTAL EARNINGS

 

72587.62

     

TOTAL EQUITY

 

72587.62

   

__________

LIABILITIES AND EQUITY

 

72401.85

   

==========

     
     

Generated On: 10/16/02

   

 

2002-10-16

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: October 16, 2002
Location: 230-177 Victoria Street

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Wayne, Maurice, Kane, Brian, Glen
Members Present: None
Guests Present: None

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
Meeting minutes from Sept 11, 2002 were circulated
Motion to accept minutes as circulated by: Brian Seconded by: Kane

2. Treasurer’s Report
See page 3 & 4 for the detailed statements.
Alarm monitoring fees are due on Dec 30, 2002.
Insurance is paid up until the end of February 2003.

3. Correspondence
Various Emails from the RASC including: RASC Fall Council Meeting, Toronto Centre Observatory Tour & Hospitality, Explore the Universe template file, National Council Meeting October 26, 2002 – Teleconferencing, New Members Report, Transfers In Report, Member Information Changes Report, RASC Members 09/02, Agenda for October 26, 2002
National Council Meeting; RASC Minutes; National Council Meeting – Dinner.

4. Old Business

  • Gaming Application: Gil was contacted and updates/ changes were requested by Gaming. Those changes have been made and sent in.
  • Wayne and Bob, the building directors, will arrange to ventilate the flat roof, address the hallway mould problem, and complete the building security upgrade. Holes have been drilled and inserts are in place. The bars are still required.
  • Wayne’s wife is unable to re-key the Schlage type locks. This item has been tabled until funds are available to have this work done.
  • Wayne was given a key to the Observatory.

4. Old Business (cont’d)

  • Maurice forwarded Mathew his light pollution information for the website. It has been added and looks great. Brian has added all but 6 of the newsletters to the site. He needs to find a hardcopy of the following newsletters: 66, 58, 57, 52, 49 and 48 Mathew has added several new features to the site including: Quick access from the main page to Membership, Events and Contact Information. He has also added a constantly updated Sky Chart centered on the observatory and an Astro Photo of the Month area.

5. New Business

  • Wayne and Maurice provided handouts and presented the hardware that could be used to replace/upgrade the 24” scope’s drive/control system.
  • Bob will be invited to examine/approve members’ observations pertaining to obtaining The Explore the Universe Certificate. Brian will be the first candidate.
  • Kane distributed some information that could be used for a “Project Corner” column in the newsletter.
  • Maurice presented a detailed cost analysis to improve the driveway, expand the parking lot, extend the sidewalk, establish a permanent viewing deck, and provide light shields.
  • Steps have been taken to have the club’s charitable status reinstated.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – are we going to organize a group? This item was tabled for discussion at a later time.
  • Leonid Meteor Shower on November 18, 2002 7:30 p.m. at the Observatory.
  • Tours on October 24 (7:00 pm) & 26 (6:00 pm). So far Brian is running both. Glen is helping on the 26th as well as running Open House on the 25th
  • The 2nd Annual Christmas Pot Luck Dinner will be held at the Observatory on Wednesday Dec. 11th from 6 p.m. until 9 p.m.
  • Volunteers are needed for Open Houses and Members’ Nights in November.

Next general meeting:
Constellation of the Month: Brian

Main Talk: John A. will talk about celestial navigation

6. Adjournment
Motion to adjourn by: Brian
Seconded by: Glen

Adjourned at 10:03 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis) As At 10/31/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

273.85

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

42.47

 

CASH TOTAL

 

345.85

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

345.85

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72401.85

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-185.77

TOTAL CURRENT LIABILITIES

 

-185.77

TOTAL LIABILITIES

 

-185.77

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

65.8

TOTAL EARNINGS

 

72587.62

TOTAL EQUITY

 

72587.62

   

__________

LIABILITIES AND EQUITY

 

72401.85

   

==========

Generated On: 10/16/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 10/31/02

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

169

Calendars

 

0

Tours & Open House

 

38.16

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

0

TOTAL REVENUE

 

211.47

TOTAL REVENUE

 

211.47

   

________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

0

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

145.67

TOTAL EXPENSE

 

145.67

   

________

NET INCOME

 

65.8

   

========

Generated On: 10/16/02

   

2002-10-07

PRINCE GEORGE ASTRONOMICAL SOCIETY
(ROYAL ASTRONOMICAL SOCIETY OF CANADA: PRINCE GEORGE CENTRE)
7365 Tedford Road
Prince George, BC
V2N 6S2

Emergency Executive Meeting Minutes

Date: October 7, 2002

Location: 490 Brunswick St, Prince George

Chairperson: Brian Battersby
Recording Secretary:Gil Self
Executives Present: Gil Self, Brian Battersby, Rod Herd, Wayne Sanders
Members Present: None

Time Meeting Called to Order: 1:00 p.m.

1. Previous Meeting Minutes
None, as this was a special meeting

2. Treasurers Report
None, as this was a special meeting

3. Correspondence
Paperwork dealing with current gaming application

4. Old Business
None, as this was a special meeting

5. New Business
The purpose of this meeting was to pass and sign documents required by the gaming commission to continue the application process. This meeting was called on short notice due to the time limit imposed on the club by gaming.

Items to be addressed.

1. Resolution required by gaming to ensure that no member will benefit directly from the club’s assets when the club dissolves.

Motion: to accept the resolution as presented by gaming (see attachment A)
Carried: Unanimously

2. Sign a letter stating that under “no circumstances no club member will receive any remuneration, benefits or wages of any kind from the club.” Gil clarified this position verbally with Joan Fredricks [ (250) 356-2990 ] at gaming and she stated that repaying small amounts to members for items bought for the club was acceptable as long as there was an adequate paper trail. She did recommend getting away from this practice however. She also said that she noticed that we did this from our financial records.

Brian Battersby, Gil Self, Rod Herd, Glen Harris and Wayne Sanders all signed the letter affirming the clubs position on this matter.

3. Finalize a letter explaining the scope and aim of the club as requested by Joan
Fredricks. (see attachment B)

6. Adjournment
Adjourned at 1:30 p.m.

ATTACHMENT A

RESOLUTION

RESOLVED that should the Prince George Astronomical Society, which received gaming funds from licensed charitable gaming events, bingo affiliation and/ or direct access grants, at any time dissolve or cease to exist, have any and all gaming monies or assets purchased with gaming funds held at the date of dissolution or cessation of existence these/they shall be distributed by the Prince George Astronomical Society to:

A registered charity or registered charities in British Columbia, as defined in the Income Tax Act (Canada), as may be determined by the members of the Society at the time of winding up or dissolution.

OR

Such charitable organization or organizations in British Columbia having a similar charitable purpose.

RESOLVED FURTHER that the foregoing resolution shall not be altered or amended and shall continue to be binding on the Prince George Astronomical Society.

RESOLVED FURTHER that the Prince George Astronomical Society will provide its undertaking, by delivery of a copy of this resolution to the Gamin Policy and Enforcement Branch, that it will abide by the limits on the application of its assets on dissolution as provided herein.

CERTIFIED to be a true and correct copy of a resolution unanimously passed by the Board of Directors of the Prince George Astronomical Society at a meeting held on
____________, 20_____.

Signed:

_______________________________ ______________________________
(Board Member)                                      (Board Member)

ATTCHAMENT B

PRINCE GEORGE ASTRONOMICAL SOCIETY
7365 Tedford Road
Prince George, BC
V2N 6S2

B.C. Government
Gaming & Policy Enforcement

(250) 356-2990

ATTN: Joan Fredricks

SUBJECT: ORGANIZATION #105987 – Direct Access Application

The Prince George Astronomical Society’s observatory is a unique facility in northern British Columbia and indeed Canada. It is one of only a handful of observatories in Canada that is easily accessible to the public by attending one of our many open houses or tours. By becoming a member of the Society people gain direct access to the twenty-four inch telescope as well as other equipment such as CCD cameras and portable telescopes.

Each year between 800 and 1500 people visit the observatory for tours, open houses, special events and meetings. For many of these people it is their first exposure to the night sky and astronomy in general. The many school-aged children who visit the observatory either through their school, Girl Guide group, Boy Scouts group, church group or other youth group especially appreciate this unique form of “hands on science”. We try to coordinate with the school curriculum to accommodate tours at the same time of year as the astronomy course work is taught. Our presentation has been reviewed by a teacher and follows closely with what is being taught in the schools. We are currently working on more presentations to further target specific age levels of school children. We have had great response to our summer programs. As well, several times over the last two summers we have set up specialized equipment in the parking lot at local malls, hundreds of people have had their first close-up look at the sun. For the past two summers we have also held one meeting publicly at a large local park. “Astronomy At The Park” is a growing success, which we will continue each summer in August.

Use of the observatory is growing, our paid membership is up to thirty-six and the Society is implementing suggestions from a marketing analysis donated by the Innovation Resource Centre to increase public awareness of the observatory and improve members and non-members experiences at the facility. The improvements implemented so far include: changing the meeting structure, creating new, more audience-targeted presentations and increasing the access to the observatory for both the general public and members. Other improvements being considered but, which we are unable to currently fund at this time include making the parking lot safer, adding more lighting on pathways and smoothing out the exterior landscaping to help increase safety in the dark. We see a lot of interest in simple visual astronomy, not equipment intensive but we do need to build a large outdoor “observing area” at the observatory. A knowledgeable member will guide users around the night sky from a safe, comfortable viewing area. In the future we expect a larger membership and an increase in the number of visitors to the facility due to the improvements we are making.

The reach of the observatory is also growing. In the last year we have had three tours come from Quesnel and hosted a contingent of Girl Guides from across northern British Columbia.

Over the years local companies and individuals have donated equipment, materials and countless volunteer man-hours to build and maintain the facility that the community of Prince George now enjoys.

Sincerely,

Brian Battersby
President,
Prince George Astronomical Society

2002-09-25 AGM

PRINCE GEORGE ASTRONOMICAL SOCIETY
7365 Tedford Road
Prince George, BC
V2N 6S2

Annual General Meeting Minutes

Date: September 25, 2002
Location: 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian Battersby, Gil Self, Glen Harris, Bob Nelson, Rod Herd
Members Present: Maurice Sluka, Ryan Unruh, Gerhard Bierman, Kane Sanders
Guests Present: Vera and Greg Huston

Time Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Executive Meeting minutes from September 14, 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Kane

2. Treasurer’s Report
See the attached statements.

3. Correspondence
Various bills and RASC emails.

4. Old Business

  • An informal general meeting was held at the Fort George bandshell in August. The regular order of business was dispensed with and several Power Point presentations were run. No minutes were taken.
  • Glen sent TELUS a receipt for their $200 donation.
  • Gil is working on a new format for the newsletter.
  • Action will be taken to address the mould on the ceiling. Gil will pick up the appropriate materials from Wayne.

5. New Business

  • Based on recommendations laid out in the Innovation Resource Centre Survey results, the business portion of the general meetings will be significantly shortened. Starting in October, this will be accomplished by presenting a summarization of the executive meeting, and dealing with any questions that arise. More time can then be spent discussing astronomical related topics.

5. New Business (continued)

The Annual general election was held, and the results follow.

President: Brian Battersby
Vice President: Gil Self
Secretary: Glen Harris
Treasurer: Rod Herd
Members at Large: Kane Sanders, Maurice Sluka, Wayne Sanders

The following positions were filled voluntarily, not by election:
Past President: Bob Nelson
National Council Representative: Bob Nelson
Newsletter Editor: Gil Self
Observing Coordinator: Brian Battersby
Promotional Coordinator: Unfilled
Librarian: Unfilled
Building and Technical Coordinators: Bob Nelson and Wayne Sanders
Light Pollution Abatement Coordinator: Maurice Sluka

Volunteers for Open House Nights
October 4 Brian, Wayne
October 11 Glen, Wayne
October 18 Gil, Wayne
October 25 Bob, Wayne

Volunteers for Member’s Night Hosts
October 5 Bob
October 12
October 19 Brian (Rain or Shine)
October 26 Glen

Gil ran a Power Point presentation that may be used as an opening for tours held at the observatory.

Constellation of the month: Delphinus, presented by Brian

6. Adjournment
Motion to adjourn by: Rod
Seconded by: Kane

Adjourned at 8:45 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 9/30/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

851.4

Calendars

 

841.4

Tours & Open House

 

1566.8

Pop & Chips

 

85.5

Other Income

 

0

Interest Inc.

 

0

Donations

 

1130.06

TOTAL REVENUE

 

4475.16

     

TOTAL REVENUE

 

4475.16

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

240.32

Bank Charges

 

21

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

1412.38

Internet

 

0

Office

 

204.35

Pop & Chips

 

90.27

Repair & Maint.

 

335.4

Telephone

 

665.27

Utilities, Heat Light

 

1228.5

Land Lease

 

214

TOTAL EXPENSES

 

4823.99

     

TOTAL EXPENSE

 

4823.99

   

_________

NET INCOME

 

-348.83

   

=========

     
     

Generated On: 9/24/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 9/30/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

306.42

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

CASH TOTAL

 

335.95

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

335.95

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72391.95

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-180.96

TOTAL CURRENT LIABILITIES

 

-180.96

     

TOTAL LIABILITIES

 

-180.96

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

-348.83

TOTAL EARNINGS

 

72572.91

     

TOTAL EQUITY

 

72572.91

   

__________

LIABILITIES AND EQUITY

 

72391.95

   

==========

     
     

Generated On: 9/24/02

   

2002-09-11

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: September 11, 2002
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen, Bob
Members Present: Maurice, Mathew, Wayne
Guests Present:

Time Meeting Called to Order at 7:48 p.m.

1. Previous Meeting Minutes
Meeting minutes from August 14, 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Brian

2. Treasurer’s Report
REVISED See page 3 & 4 for attached report dated 8/13/02
Brian will give Rod the bill for Recreation Market Booth – $65.00

3. Correspondence
Letter from Hubble Homestead looking for donations. Letters from Porter McMillan reminding us of the upcoming deadline for insurance coverage. Regional District sent final copies of completed paperwork for the holding tank installation – all done finally! Letter from Judy Mackay outlining the “Scientist & Innovators in the Schools” program. “The StarSeeker” newsletter from Calgary Centre. Bills from Telus, BC Gas and BC Hydro. Emails from RASC: Membership List, Member Info. Changes report, New Members Report, Revenue report, Job position available with CASCA, SkyNews delayed until the end of September, October Council Meeting, Uranian Moons Visual Ephemeris software.

4. Old Business

  • Switching bank accounts to Hong Kong bank – Rod has decide not to switch due to their fee system.
  • Issuing Charity Tax Receipts to companies donating services/ merchandise – Rod has asked the appropriate government people how this works. Procedure is as follows. The company issues us an invoice. The company marks the invoice as a donation. We (the Society) pay the company the GST & PST indicated on the invoice. We issue the company a tax receipt for the portion of the receipt that is for the service/ merchandise.

4. Old Business (continued)

  • Glen sent TELUS a receipt for their $200 donation.
  • Gil is working on a new format for the newsletter.
  • Action will be taken on Sept 21 to address the mould on the ceiling. Gil will pick up the appropriate materials from Wayne.

5. New Business
Volunteers for Open House
September 13 Glen, Maurice
September 20 Gil
September 27 Bob, Maurice
October 4 Brian, Wayne
October 11 Glen, Wayne
October 18 Gil, Wayne
October 25 Bob, Wayne

Volunteers for Member’s Night Hosts
September 14 Messier Hunt at Baldy Hughes
September 21 Brian (Rain or Shine)
September 28 Brian October 5 Bob
October 12 October 19 Brian (Rain or Shine)
October 26 Glen

  • Wayne will ask his wife if she is willing to change the observatory locks and keys.
  • Bob and Wayne will beef up building security in October.
  • The executive approved giving Wayne a key to the building.
  • Duties of the Executive will be published in the September newsletter.
  • Reviewed the Innovation Resource Centre Marketing Campaign, and discussed some of their recommendations.
  • Mathew and the group put forth some ideas on how to improve the website.
  • Brian circulated a new club brochure/pamphlet.
  • Gil’s wishlist was presented and discussed.
  • Gil and Wayne showed their impressive Group Tour PowerPoint Presentations.

Next general meeting:
Constellation of the Month: Not discussed
Main Talk: skip due to length of elections? Not discussed

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Glen

Adjourned at 10:35 p.m.

REVISED to include financial statements 02/10/19

Prince George Astronomical Society

   

Balance Sheet (Cash basis) As At 8/13/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

764.09

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

160.3

 

CASH TOTAL

 

953.92

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

953.92

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

73009.92

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-163.82

TOTAL CURRENT LIABILITIES

 

-163.82

TOTAL LIABILITIES

 

-163.82

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

252

TOTAL EARNINGS

 

73173.74

TOTAL EQUITY

 

73173.74

   

__________

LIABILITIES AND EQUITY

 

73009.92

   

==========

Generated On: 8/13/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 8/13/02

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

765

Calendars

 

841.4

Tours & Open House

 

1472.89

Pop & Chips

 

73.55

Other Income

 

0

Interest Inc.

 

0

Donations

 

1090.06

TOTAL REVENUE

 

4242.9

TOTAL REVENUE

 

4242.9

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

95.9

Bank Charges

 

23

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

0

Office

 

187.52

Pop & Chips

 

90.27

Repair & Maint.

 

335.4

Telephone

 

615.06

Utilities, Heat Light

 

1104.87

Land Lease

 

214

TOTAL EXPENSES

 

3990.9

TOTAL EXPENSE

 

3990.9

   

_________

NET INCOME

 

252

   

=========

Generated On: 8/13/02

   

2002-08-14

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: August 14, 2002
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Brian, Gil, Rod
Members Present: Maurice
Guests Present:

Time Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Meeting minutes from May 15th, 2002 were circulated
Motion to accept minutes as circulated by: Rod Seconded by: Gil

2. Treasurer’s Report
See page 3 & 4 for a detailed financial report

Motion to accept treasurer’s report as circulated by: Rod Seconded by: Gil

3. Correspondence
Email from Judy Mackay, Coordinator, Scientists and Innovators in the Schools

4. Old Business

  • Innovation Resource Centre Marketing Campaign: work is ongoing. There should have a report from the surveys shortly.
  • Switching bank accounts to Hong Kong bank – work in progress. Rod is investigating service charges.

5. New Business

  • Motion to run open houses until the end of November made by Gil
  • Seconded by Maurice. Carried
  • Create a new column in newsletter for people working on certificates, to encourage more people to do them and keep the people who have started them motivated. The format could be their Name, Certificate being worked on and number of observations completed.
  • Gil will be working at changing the newsletter format.

5. New Business (Continued)

  • Renting telescope policy. Available to qualified members only. Take the 8” black SCT on a member’s night, bring it back at the next one. $5 per week.
  • There is mould on the ceiling in the hallway outside the warm room. 6” of the gyproc around the light will be cut out to determine the scope of the problem. More air circulation is required in the hall to prevent the mould from reforming. Various methods were suggested.
  • Secretary to send out notice of annual elections. This was completed on August 17th.

Open House Volunteers
August 23 Gil
August 30 ??
September 6 Brian
September 13 ??

Member’s Night Hosts
August 24 ???
August 31 Glen
September 7 Brian
September 14 Messier Hunt at Baldy Hughes

  • Brian requested help in selling calendars.

Next general meeting:
Constellation of the Month: Cassiopeia presented by Gil
Main Talk: Gil – trip to Kobau (?) Bob – last years travels (?)

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Gil

Adjourned at 9:11 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 8/13/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

765

Calendars

 

841.4

Tours & Open House

 

1472.89

Pop & Chips

 

73.55

Other Income

 

0

Interest Inc.

 

0

Donations

 

1090.06

TOTAL REVENUE

 

4242.9

     

TOTAL REVENUE

 

4242.9

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

95.9

Bank Charges

 

23

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

0

Office

 

187.52

Pop & Chips

 

90.27

Repair & Maint.

 

335.4

Telephone

 

615.06

Utilities, Heat Light

 

1104.87

Land Lease

 

214

TOTAL EXPENSES

 

3990.9

     

TOTAL EXPENSE

 

3990.9

   

_________

NET INCOME

 

252

   

=========

     
     

Generated On: 8/13/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 8/13/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

764.09

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

160.3

 

CASH TOTAL

 

953.92

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

953.92

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

73009.92

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-163.82

TOTAL CURRENT LIABILITIES

 

-163.82

     

TOTAL LIABILITIES

 

-163.82

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

252

TOTAL EARNINGS

 

73173.74

     

TOTAL EQUITY

 

73173.74

   

__________

LIABILITIES AND EQUITY

 

73009.92

   

==========

     
     

Generated On: 8/13/02

   

2002-05-29

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: May 29th, 2002
Location: RASC: PG Centre Observatory: Tedford Rd.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Brian, Pete, Glen
Members Present: Ryan, Wayne, Judy, Gerhard, Art, Steve, Kane

Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
Meeting minutes from April 24th, 2002 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Pete

2. Treasurer’s Report

  • Given by Rod
  • See pages 3 & 4 for a detailed report.
  • Pop and Chips on statement will be added as income items for tracking purposes.
  • Rod made a motion to change the banking account to the Hong Kong Bank.
  • Seconded by: Glen Carried
  • Motion to accept treasurer’s report as circulated by: Rod Seconded by: Glen Carried

3. Correspondence
Various RASC emails: New Members Report, Member Info Changes report, Members April 2002, Maintenance Position at DDO, New Toronto Centre Proposal to Council, Council Meeting Agendas, Council Reports: Unattached Members, Deceased Members, Property, National Sectary Report, B.O.G. Report, Membership & Promo Report, Light Pollution Abatement Committee Report, Observing Certificate Committee Report, GA 2004 Invite, (St. Johns), Historical Committee Report, Information about GA 2002, RASC Financial Report, Publication Committee Report, Computer Use Committee Report

4. Old Business
No news on the gaming grant application. The gaming commission received it on April 15th, 2002 but we must wait at least 12 weeks before contacting them for an update.

Upcoming tours

  • June 1st – 50 Girl Guides plus leaders at 9:30 p.m. Gina Layte
  • June 6th – St. Ann’s School (Quesnel) 8:30 p.m. Norman Kidwell
  • July 1st – Solar viewing in Fort George Park starting at 1 p.m.
  • Impromptu Solar viewings will be held throughout the summer.
  • July 6th- Scope maintenance.
  • The August 28th general meeting will be held at the Fort George Park bandshell.
  • Al Whitman will be speaking to the club at the observatory on Sept 4th
  • Messier Marathon at Baldy Hughes on Sept 14th.

Fund Raising: We will be selling chips & pop at the observatory: $1.00 Pop – $0.50 Chips.
Other ideas for fundraising included a Memorial Fund, perpetual auction, pop can returns, and selling hand warmers.

BBQ – smashing success: everyone who came had a good time playing with Wayne’s webcam “toys”.

It was decided to add a Librarian, Observing director, Light Pollution director, Building director, Technical director and National Council representative to the existing executive.

5. New Business
The club has received a supply of Explore the Universe Certificates.

Presentations
Brian did a presentation on the constellation Ophiuchus

6. Adjournment
Motion to adjourn by: Rod
Seconded by: Brian

Adjourned at 8:22 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 5/28/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

841.28

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

-31.15

 

CASH TOTAL

 

839.66

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

839.66

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72895.66

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-128.64

TOTAL CURRENT LIABILITIES

 

-128.64

     

TOTAL LIABILITIES

 

-128.64

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

102.56

TOTAL EARNINGS

 

73024.3

     

TOTAL EQUITY

 

73024.3

   

__________

LIABILITIES AND EQUITY

 

72895.66

   

==========

     
     

Generated On: 5/30/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 5/31/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

678.6

Calendars

 

841.4

Tours

 

1067.32

Other Income

 

0

Interest Inc.

 

0

Donations

 

823.17

TOTAL REVENUE

 

3410.49

     

TOTAL REVENUE

 

3410.49

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Bank Charges

 

17.75

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

7.1

Office

 

135.42

Pop & Chips

 

90.27

Repair & Maint.

 

169.05

Telephone

 

462.39

Utilities, Heat Light

 

822.07

Land Lease

 

214

TOTAL EXPENSES

 

3307.93

     

TOTAL EXPENSE

 

3307.93

   

_________

NET INCOME

 

102.56

   

=========

     
     

Generated On: 5/30/02

   

2002-05-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: May 15th, 2002
Location: #30 – 1839 1st Avenue
Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Rod, Pete, Glen, Kane, Brian
Members Present: Maurice

Meeting Called to Order at 7:50 p.m.

1. Previous Meeting Minutes
Meeting minutes from April 10th, 2002 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Gil

2. Treasurer’s Report
See pages 3 & 4 of the minutes for details.
$5 from the donation jar and a $60 cheque were given to Rod for deposit.
TELUS and BCGAS bills were given to Rod, which he processed immediately.
Motion to accept treasurer’s report as circulated by: Rod and Seconded by: Glen

3. Correspondence
Various RASC emails: maintenance position at the DDO, January council minutes, New members report, April Membership list, Member info changes report, Council meeting agendas, etc. All correspondence is available for viewing in the club’s email account.

4. Old Business

  • No news on the gaming grant application. The gaming commission received it on April 15th, 2002 but we must wait at least 12 weeks before contacting them for an update.
  • Tabled to the August executive meeting is the issue of changing the club’s name.
  • Glen applied for another $200 TELUS grant.

5. New Business
Upcoming tours

  • June 1st – 50 Girl Guides plus leaders at 9:30 p.m. Gina Layte
  • June 6th – St. Ann’s School (Quesnel) 8:30 p.m. Norman Kidwell
  • July 1st – Solar viewing in Fort George Park
  • Impromptu Solar viewings will be held throughout the summer.
  • The August 28th general meeting will be held at the Fort George Park bandshell.
  • Al Whitman will be speaking to the club at the observatory on Sept 4th.
  • Observing at Baldy Hughes on Sept 14th.

Fund raising ideas were tossed around. The consensus was to:

  • Purchase pop and chips at Costco and offer them at the observatory to the viewing public and club members for $1.00 per item. We will use the tours on June 1st and 6th to gauge the results of this decision. Pop will be stored on the floor of the basement under the dome in order to keep the beverage somewhat cool.
  • Throw a Loonie, Toonie or spare change into the jar when using the club resources.

Year-End Meeting: The barbecue will be held at the observatory on May 25th at 7:00 p.m. Potluck, except bring your own items for barbecuing.
ACTION ITEM- Glen will transport his and Brian’s barbecues to the observatory.

  • It was decided to add a Librarian, Observing director, Light Pollution director, Building director, Technical director and National Council representative to the existing executive.
  • ACTION ITEM- Glen to submit an item for the May newsletter outlining the requirements for each position. (This item was completed on May 18th)
  • Discussed Mathew’s proposal for spending gaming funds to acquire equipment that would enable members to perform high magnification photography using the big scope.
  • His request will be put on a list that will be prioritized once the club has received the gaming grant.
  • Bob submitted a comprehensive list of 8 upgrade goals for the 24” telescope, which will be discussed with Bob upon his return. If modifications are made to the main telescope, it is essential that the scope be fully operational once public viewing restarts in August.
  • Establish a rough long-term (5 years?) list of priorities.
  • ACTION ITEM- Gil will draw this up over the summer.
  • Decided to lower the phone bill by returning the rented phone and replacing it with one supplied by Brian.

Next general meeting:
Constellation of the Month: Gil
Main Talk: General BS session

6. Adjournment
Motion to adjourn by: Rod
Seconded by: Brian

Prince George Astronomical Society

     

Balance Sheet (Cash basis)  As At 5/17/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

841.28

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

CASH TOTAL

 

870.81

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

870.81

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72926.81

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-125.27

TOTAL CURRENT LIABILITIES

 

-125.27

     

TOTAL LIABILITIES

 

-125.27

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

130.34

TOTAL EARNINGS

 

73052.08

     

TOTAL EQUITY

 

73052.08

   

__________

LIABILITIES AND EQUITY

 

72926.81

   

==========

     
     

Generated On: 5/18/02

   

 

Prince George Astronomical Society

 

Income Statement (Cash basis) 10/1/01 to 5/17/02

 

REVENUE

 
   

REVENUE

 

R.A.S.C. Dues

678.6

Calendars

841.4

Tours

1046.97

Other Income

0

Interest Inc.

0

Donations

823.17

TOTAL REVENUE

3390.14

   

TOTAL REVENUE

3390.14

 

_________

EXPENSE

 
   

EXPENSES

 

Accounting & Legal

0

Ads. & Promotion

65

Bank Charges

17.75

Calendars

412.5

G.S.T.

0

Insurance

912.38

Internet

7.1

Office

135.42

Pop & Chips

51.83

Repair & Maint.

159.36

Telephone

462.39

Utilities, Heat Light

822.07

Land Lease

214

TOTAL EXPENSES

3259.8

   

TOTAL EXPENSE

3259.8

 

_________

NET INCOME

130.34

 

=========

2002-04-24

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: April 24, 2002
Location: 7365 Tedford Road
Prince George, BC

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Rod, Pete, Glen
Members Present: Maurice, Gerhard, Wayne, Doug, John, Judy, Mathew, Art
Guests Present: Glenn Zuhlke

Time Meeting Called to Order at 7:10 p.m.

1. Previous Meeting Minutes
Meeting minutes from March 27th , 2002 were circulated
Motion to accept minutes as circulated by: Mathew Seconded by: Glen

2. Treasurer’s Report
See page 4 & 5 of the minutes.
$30 from the donation jar was given to Rod for deposit.
Motion to accept treasurer’s report as circulated by: Glen Seconded by: Doug

3. Correspondence
Various RASC emails: Thank you for getting the annual report information in quickly. Please ensure that your club is using the current pricing info on brochures. “Name a Star” info page has been updated ~ can be requested from Bonnie.

4. Old Business

  • Rod’s roofer friend has fixed the roof leak – at least we haven’t seen any water inside the building since he worked on it. Thanks to Rod for arranging the repair.
  • The Gaming grant has been received by the government and is being processed. We haven’t had any requests for additional information on the forms we sent in, so all is well so far.
  • Doug has donated the dew shields to the club.

5. New Business
Volunteer list for hosting the Friday Open Houses in May:
May 3 Brian
10 Gil
17 Brian
24 Maurice
31 Brian

Volunteer list for hosting the Saturday Members Nights in May:
May 4 Wayne
11 Brian
18 Doug
25 Club Barbecue at the observatory starting at 7:00 p.m.

Upcoming tours
May 2nd – Ron Brent Elementary – 8:30 p.m.
May 6th – Brownies – Brian will give a short talk at Edgewood Elementary school during their meeting.

General Meetings will start at 7:30 p.m. beginning in May as many members are finding it too rushed fitting their dinner in between getting off work and arriving at the meeting on time.

Fund raising ideas in addition to the ones mentioned below were requested from the members. This topic was tabled to the next general meeting.

  • Get each member who is willing to donate $50 to $100 to put into a special fund for running the facility (electric, gas etc.)
  • Throw a Loonie or Toonie into the jar when using the club resources.
  • Ask for corporate donations.
  • Run a draw or some other lottery.
  • Dues increase.
  • Have “fines” at meetings for speaking out of turn, saying something silly, using certain words, etc. Monies to be donated to general revenue.

Year-End Meeting: The barbecue was moved to May 25th because many members will be away on the May 18th long weekend.

Maurice has researched subscription rates for the Sky and Telescope Magazine. If 5 or more members subscribe, the rate will be reduced by US$10. Subscribers also receive a 15% discount on anything purchased from their web site.

A motion to add a Librarian, Observing director, Light Pollution director, Building director, Technical director and National Council representative to the existing executive was referred back to the Executive for discussion at the August Executive meeting.
Moved: Judy Seconded by: Pete Carried

5. New Business (continued)
Mathew submitted a proposal for spending gaming funds to acquire equipment that would enable members to perform high magnification photography using the big scope. Price list and associated information is filed along with the printed copy of these minutes.
A motion was made to refer this subject to the executive for discussion.
Moved: Judy Seconded by: Mathew

Bob submitted a comprehensive list of 8 upgrade goals for the 24” telescope, a copy of which is filed along with the printed copy of these minutes. Acquisition of the gaming grant funds will be required before several of the listed items can be done.

Al Whitman will speak to the club on September 4th at the observatory.

Next general meeting:
Constellation of the Month: No takers

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Mathew

Adjourned at 8:08 p.m.

Presentations:
Maurice gave a talk on light pollution and various types of lighting fixtures.

Peter presented Cassiopeia as the constellation of the month.

Wayne demonstrated his modified Web cam by using a laptop and the club Dobsonian to view at prime focus, several objects in the evening sky.

Glenn Zuhlke demonstrated a high quality servo system.

A big THANK YOU to all presenters for the time and effort spent on their topics.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 4/30/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

715.16

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

CASH TOTAL

 

744.69

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

744.69

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72800.69

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-112.26

TOTAL CURRENT LIABILITIES

 

-112.26

     

TOTAL LIABILITIES

 

-112.26

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

-8.79

TOTAL EARNINGS

 

72912.95

     

TOTAL EQUITY

 

72912.95

   

__________

LIABILITIES AND EQUITY

 

72800.69

   

==========

     
     

Generated On: 4/21/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 4/30/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

667.6

Calendars

 

837.4

Tours

 

835.97

Other Income

 

0

Interest Inc.

 

0

Donations

 

762.87

TOTAL REVENUE

 

3103.84

     

TOTAL REVENUE

 

3103.84

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Bank Charges

 

15.5

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

7.1

Office

 

135.42

Repair & Maint.

 

159.36

Telephone

 

392.71

Utilities, Heat Light

 

798.66

Land Lease

 

214

TOTAL EXPENSES

 

3112.63

     

TOTAL EXPENSE

 

3112.63

   

_________

NET INCOME

 

-8.79

   

=========

     
     

Generated On: 4/21/02

   

2002-04-10

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: April 10, 2002
Location: #30 – 1839 1st Ave
Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Rod, Pete, Glen
Members Present: Maurice

Time Meeting Called to Order at 7:04 p.m.

1. Previous Meeting Minutes
Meeting minutes from March 13th , 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Glen

2. Treasurer’s Report
See page 3 & 4 of the minutes.

The Charity receipts for Paul Roberts’ $300 donation, and TELUS’ $200 donation have been issued. Rod is waiting for Doug’s receipts before reimbursement in the amount of $32.14 for the dew shields can be issued.

Motion to accept treasurer’s report as circulated by: Rod Seconded by: Gil

3. Correspondence
Various RASC emails: New Members Report, Members Info Changes Report, Thank You note for sending in the annual report info, Membership List, Member Revenue Report, Invite for National Council Meeting. Membership Fee Decoupling Info.

4. Old Business

  • Maurice will check with the school district in May regarding the acquisition of some lockers.
  • The details of the gaming grant were finalized, and will be (was) submitted on April 11, 2002. A big thank you to everyone involved in bringing to completion a difficult objective.
  • A letter of complaint was sent to the National office regarding the late delivery of SkyNews and the RASC Journal.
  • Reminder: Astronomy Day: April 20th will be held at Parkwood Place starting at 7 p.m.

5. New Business

  • Once the ice is off the roof, Rod will arrange for a roofing consultant to isolate the source of the leak, and effect repairs.
  • Motor Drive: Jon Bowen is working on a new design. It will use Xerox copier parts and off the shelf stuff at Radio Shack. He figures it will cost around $100 to build. Gil is hoping to have the motor and associated electronics installed by mid June.
  • The issue of fundraising will be brought up at the next general meeting.
  • Ideas:
  • Get each member who is willing to donate $50 to $100 to put into a special fund for running the facility (electric, gas etc.)
  • Throw a Loonie or Toonie into the jar when using the club resources.
  • Ask for corporate donations.
  • Run a draw or some other lottery.
  • Dues increase.

Year End Meeting: A barbecue will be held at the observatory on May 18th (one day before 1st Quarter moon)

Upcoming Tours:
April 12th – Car Club & Carney Hill Scouts – 7:30 p.m.
May 2nd – Ron Brent Elementary – 8:30 p.m.
May 6th – Brownies – Edgewood Elementary – Brian will give a short talk at the school during their meeting.

Maurice has researched subscription rates for the Sky and Telescope Magazine. If 5 or more members subscribe, the rate will be reduced by US$10. Subscribers also receive a 15% discount on anything purchased from their web site.

Next general meeting:
Constellation of the Month: Pete will present Cassiopeia
Main Talk: Maurice will discuss light pollution, lighting design and current trends towards bylaws.

6. Adjournment
Motion to adjourn by: Maurice
Seconded by: Pete

Adjourned at 8:55 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 4/10/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

749.69

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

-17.03

 

CASH TOTAL

 

762.19

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

762.19

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72818.19

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-96.56

TOTAL CURRENT LIABILITIES

 

-96.56

     

TOTAL LIABILITIES

 

-96.56

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

-6.99

TOTAL EARNINGS

 

72914.75

     

TOTAL EQUITY

 

72914.75

   

__________

LIABILITIES AND EQUITY

 

72818.19

   

==========

     
     

Generated On: 4/10/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 4/10/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

667.6

Calendars

 

837.4

Tours

 

767.87

Other Income

 

0

Interest Inc.

 

0

Donations

 

745.84

TOTAL REVENUE

 

3018.71

     

TOTAL REVENUE

 

3018.71

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Bank Charges

 

15.5

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

7.1

Office

 

135.42

Repair & Maint.

 

159.36

Telephone

 

337.66

Utilities, Heat Light

 

766.78

Land Lease

 

214

TOTAL EXPENSES

 

3025.7

     

TOTAL EXPENSE

 

3025.7

   

_________

NET INCOME

 

-6.99

   

=========