Category Archives: 2000 / 2001

2001-10-31

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CHAPTER
7765 Tedford Road
Prince George, BC
V2L 4S6

October 31, 2001 General Meeting Minutes

Meeting held at McCLOUD 9 EATERY Basement 1393 W. Central

Members Present: Gil Self, Brian Battersby, Gerhard Bierman, Peter and Judy Wyper, Glen Harris, Rod Herd, Doug Wayland, Art Beaumont
Chairperson: Brian Battersby
Recording Secretary: Glen Harris

Meeting called to order at 7:40 pm

Minutes from Sept. 26th, 2001 meeting were circulated.
Motion to accept minutes as circulated. Moved by Glen. Seconded by Gil. Carried.

Correspondence:

  • Handouts of several October RASC e-mails were distributed.
  • Mark Kaye, RASC guest speaker, will be in PG on Friday February 15th. His topic will be either “Three Decades of Observing” or “How to Make Looking up Easier”. This will be a special meeting held in a lecture hall at UNBC (thanks to KANE for arranging), and will be open to the public. There will be a request for donations at the door to cover the expense of renting the hall. Billeting and transportation are required for MARK. If you can help, contact Brian at 564-4789 or blbattersby@shaw.ca
  • Regional District of Fraser Fort George (RDFFG) has sent notice of a Rezoning Application Hearing to be held on Nov 15th, 2001 at the Columbus Community Center 7201 Domano Blvd. This hearing concerns the rezoning of a section of land abutting the PGAS observatory site to 4-acre lots.

Treasurer’s Report:

  • Sept 30th, 2001 statement available on request.
  • Cash (estimate) $150.00
  • Regular Account $894.46
  • Gaming Account $29.5
  • Motion to accept treasurer’s report. Moved by Gil. Seconded by Peter. Carried.

Old Business:

  • – Locks have been bought and installed on the classroom lockers. Thanks to ART for the monetary donation.
  • Videocassette: Your Guide to the Celestial Sphere Video is still on backorder.
  • Sept 30th Work Bee accomplished the following tasks:
  • Parking lot fencing.
  • Winterizing the warm room.
  • Clean up of the small rooms.
  • Repairing the roof turbine vent.
  • Astronomy newspaper articles tabled to next meeting.
  • Removal of the old Tabor Mountain observatory was brought up again. This issue was retabled.

New Business:

  • We welcome ROD HERD to the club.
  • Work Bee Sunday Nov 4th at 1:00 pm to balance 24” scope and install print drivers on the dome computer.
  • Tours have been arranged for Nov 2nd, 7th, 8th, and 21st. Phone or e-mail BRIAN if you are volunteering.
  • Public Open House Saturday Nov 17th for the Leonid Meteor Shower.
  • Pot Luck Christmas party on Wednesday Dec. 12th from 6pm –9pm at the observatory. Bring hot items in small non-metallic containers so that the food can be reheated in the microwave.
  • There is a new Messier Hunt spreadsheet on the warm room wall. There is lots of room on the spreadsheet for new observers!
  • ART to arrange for a load of gravel from YRB to finish off the holding tank area. A thank you note will be sent to YRB as soon as possible after the gravel has been delivered.
  • Canfor is owed $56 for the parking lot posts they provided. No motion was presented to authorize the payment, but payment will be made regardless.
  • Messier Marathon March 16th, 2002 at 6pm. Location to be finalized.
  • $200 grants request was submitted to TELUS.
  • Explore the Universe Observation Certificate criterion was explained.
  • Astronomy projects handout was distributed. Thanks to KANE for compiling.

Constellation of the Month:
GIL presented ORION as the constellation of the month. Included in his presentation were apparent magnitude and temperatures of stars. He also showed images of some of the different objects that can be found in ORION.

Meeting was adjourned at 9:30 pm.

2001-10-17

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CHAPTER
7765 Tedford Road
Prince George, BC
V2L 4S6

October 17, 2001 Executive Meeting Minutes

Meeting held at #30-1839 1st Avenue

Present: Brian Battersby Gil Self Kane Sanders Glen Harris
Chairperson: Brian Battersby
Recording Secretary: Glen Harris

Meeting called to Order at 7:40 p.m.

1. No meeting minutes from the September executive meeting were available.

2. Treasurer’s Report Submitted by Brian
Present Balance as of September 30, 2001 is approximately $1073.99
No motion to accept the treasurer’s report was made.

3. Correspondence

  • From the National Observing Committee of the RASC- Information about the ‘Explore the Universe’ Observing Certificate Program. A discussion followed regarding the implementation of a similar program within the club, with club certificates issued for various observing achievements. No action item at this time.
  • Information from the Astronomical Society of the Pacific regarding their award system to persons worthy.
  • Motion: To nominate Bob Nelson as a candidate.
  • Moved: Gil Seconded: Kane Carried
  • ACTION ITEM: This item is to be carried forward to the next executive meeting, with Gil possibly approaching Orla Aaquist for assistance in preparing the submission. The deadline for submission is mid December.
  • Mark Kaye of the RASC will be doing a presentation for the club and interested members of the public in February 2001. Gil suggested that a club generated Power Point presentation could be used as a warm-up to Mark’s presentation.
  • ACTION ITEM: Kane is to look into the feasibility of using a lecture hall at CNC.
  • From Kris Peterson- a proposal to include the club telescope in a network of global observatories for use online by the public. Our facilities are not presently equipped to do this. There was a lot of skepticism about the use of our scope for this purpose.

4. Old Business

  • Locks for the club lockers have been purchased and installed.
  • The videocassette ‘Your Guide to the Celestial Sphere’ is still back ordered.
  • Work Bee items completed in September were:
  • Installation of the parking area fence
  • Winterizing of the Warm Room
  • Cleanup of the small rooms
  • Repairing the roof vent
  • Gil to present Constellation of the month for October.

5. New Business

  • Motion: To reimburse Glen for money spent on clubhouse improvements.
  • Moved: Gil Seconded: Kane Carried
  • ACTION ITEM: Glen to provide receipts.
  • ACTION ITEM: Glen to investigate possibility of lower phone rates for the club phone.
  • Fae Mooney has volunteered to write astronomy-related articles for the newspaper. It was suggested that any article by any author be submitted to Gil for editing and accuracy. Gil would then submit the article to the newspaper, with the proviso that both the author AND the PGAS are mentioned in the byline.
  • ACTION ITEM: Gil to work on implementing the newspaper article procedure.
  • Motion: To set up a Messier (or NGC) Marathon night to be held in the spring of 2002.
  • Moved: Kane Seconded: Gil Carried
  • The RASC has web based forms for documenting the observations.
  • A discussion centered on a certification process for using various pieces of equipment at the observatory.
  • ACTION ITEM: Kane to come up with some ideas for the process.
  • The 24” scope needs to be rebalanced. A work detail has been scheduled for November 4, 2001. This date will provide time to mention this activity at the general meeting.
  • Regular maintenance needs to be scheduled on the 24” scope. A tentative date of June 17, 2002 was put forward. Maintenance would include balancing, mirror cleaning, drive lubrication, etc.
  • The existing Messier Observation Sheet on the hall wall needs to be replaced.
  • ACTION ITEM: Glen to build a spreadsheet capable of documenting existing data and providing space for additional observers.
  • There was a discussion regarding the placement of the C8 telescope c/w camera onto the main scope once funding was available for the purchase of the camera.

New business continued:

  • The orange scope is thrashed and in dire need of repair. No decision was made on how to accomplish this.
  • Distribution of the general meeting minutes to out of town members was discussed.
  • ACTION ITEM: Glen to mail the minutes only to out of town members who don’t have email addresses.
  • As a member of the executive, Kane is keen on implementing ‘club projects’.
  • ACTION ITEM: Kane to put forward some suggestions for club activities.
  • An update on the gaming grant application and the Home Hardware account is needed.
  • ACTION ITEM: Brian has emailed Paul with a request to provide an up to date report on the club’s finances for presentation at the October general meeting.
  • Motion to adjourn: Gil

Meeting adjourned at 9:15 p.m.

Minutes revised 2001/10/18

Secretaries Analysis

By Brian Battersby

The year is almost over so I thought it would be neat to do a bit of a summary of the year based on the minutes. Highlighting, among other things, what projects we completed, are in progress and never got off the ground.

Membership Attendance:

September: N/A – Loc: Observatory
October: 14 – Loc: Observatory
November: 12 – Loc: CNC
January: 12  – Loc: CNC
February: 13 – Loc: CNC
March: 8 – Loc: Observatory
April: 8 – Loc: Observatory

Projects we wanted to do this year & when they first appeared in the minutes:

  • Join the RASC – October 25, 2000
  • Hold Members Nights – October 25, 2000 / November 29,2000
  • Install the Washroom – Nov 15, 2000
  • Install a Holding Tank for the washroom – Nov 15, 2000
  • Install a Water System for the washroom – Nov 25, 2000
  • Purchase a second Slide Projector – Nov 15, 2000
  • Start a Dark Sky committee – Nov 15, 2000
  • Hold NOVA classes – Nov 15, 2000
  • Have a Christmas Party – Nov 15, 2000
  • Put in an application for a New Grant – Nov 15, 2000
  • Fundraise – Nov 15, 2000
  • Install video surveillance to be monitored by members over the Internet. – Nov 15, 2000
  • Review the clubs Insurance policy. – Nov 15, 2000
  • Install a Dial-Up Server to enable remote access to the PGAO network – Nov 15, 2000
  • Make a flip mirror system for the main scope to convert it to a Newtonian when desired by the user – Nov 29, 2000
  • Create a plaque thanking major contributors & founding members – Nov 29, 2000
  • Create an Archivist position – Nov 29, 2000
  • Update the Website – Nov 29, 2000
  • Submit the Financial Report to the Gaming Commission – Dec 20, 2000
  • Submit the Societies Annual Report – Dec 20, 2000
  • Get a new Building Coordinator – Dec 20, 2000
  • Reduce Noise in the Classroom – Dec 20, 2000
  • Mark off the new Parking Lot – Dec 20, 2000
  • Add a Finder Scope to Bobs/ Clubs 10” Dob.
  • Purchase Educational Videos to aid in NOVA – Dec 20, 2000
  • Create a New Members Handbook – Dec 20, 2000
  • Build an Observing Deck – Dec 20, 2000
  • Try to control the Borrowing of Club equipment better through Sign-Out books – Dec 20, 2000
  • Security System: Look into the false alarms – Dec 20, 2000
  • Have Klaus at the CNC put together a circuit to control the slide projectors with the computer. – Jan 17, 2001
  • Put a water cooler into the Observatory – Jan 17, 2001
  • Put together a Schedule of Events for the newsletter – Jan 17, 2001
  • Upgrade the computers to a High Speed Network – Feb 28, 2001
  • Fix the leak in the roof – March 28, 2001
  • Make a movable fence to block access to the parking in front of the dome. – March 28, 2001
  • Have a Star Party next August or September. – April 25, 2001
  • Write a weekly Newspaper Column – April 25, 2001

Projects Completed:

  • Join the RASC – won’t be officially official until the summer but we were told we’re in.
  • Hold Members Nights
  • Start a Dark Sky Committee
  • Create a plaque thanking major contributors & founding members – this was changed to thank the CNC only.
  • Update the Website – this is one project that is never truly completed!
  • Submit the Financial Report to the Gaming Commission
  • Submit the Societies Annual Report
  • Get a new Building Coordinator – Bob Klick
  • Create a New Members Handbook – was changed to a CD Rom
  • Try to control the Borrowing of Club equipment better through Sign-Out books
  • Put a water cooler into the Observatory
  • Put together a Schedule of Events for the newsletter

Projects Started:

  • Install the Washroom, Holding Tank and Water System – almost there!
  • Purchase a 2nd Slide Projector – ordered but not picked up yet because of lack of funds
  • Hold NOVA classes – only one class was held due to a lack of teaching materials
  • Put in an application for a New Grant – this should be in by the time you read this
  • Install a Dial-Up Server to enable remote access to the PGAO network
  • Newtonian Secondary Mirror
  • Create an Archivist position
  • Noise Reduction– we did get some pricing but not much has happened since
  • Security System: Look into the false alarms – I think a couple of people looked into this a bit but ran into problems getting the info.
  • Control Circuit for the Slide Projectors – Klaus was asked to make this, I think.
  • Upgrade the computers to a High Speed Network
  • Fix the leak in the roof – this might be finished just waiting to see if more leaks show up.
  • Have a Star Party next August or September

Projects Not Started:

  • Have a Christmas Party
  • Fundraise – this never got going this year due to the lack of washrooms
  • Install video surveillance to be monitored by members over the Internet
  • Review the clubs Insurance policy
  • Mark off the new Parking Lot
  • Add a Finder Scope to Bobs/ Clubs 10” Dob
  • Purchase Educational Videos to aid in NOVA – waiting for funds
  • Build an Observing Deck – waiting for funds
  • Make a movable fence to block access to the parking in front of the dome
  • Write a weekly Newspaper Column – I’m not sure how this one ended up I think Matt C was going to write some articles over the summer. In any event the target start date wasn’t until the fall of 2002

My Opinion:

Membership: Based on this years worth of data plus my personal recollection of the last few years I would put forward that we get markedly better attendance when the meetings are held in town rather than the Observatory. The one exception was October, which was the executive election. Perhaps it’s time we consider holding meetings in town all year round to improve attendance and use the observatory solely for member’s nights, tours and any classes/ special events we hold.

Projects: When I started this I felt that there was not a whole lot that we accomplished this year but now that I went through it I think all in all we did OK. While technically the biggest projects are not yet complete they are all on the verge of being completed. The only important things that never got started are being held up by the lack of money we are currently experiencing. I’m looking forward to working with you all next year and I hope we do even better!

2001-09-26 AGM,

Minutes of PGAS Annual General Meeting – September 26, 2001

Meeting Hosted By: Brian Battersby
Members Attending: Peter Wyper, Brian Battersby, Rod Frith, Gerhard Bierman, Art Beaumont, Glen Harris, Kane Sanders, Ken Bilski, Gil Self
Location: McCloud 9 Eatery

Start Time: 8:00 pm

Read previous minutes/ agenda.

OLD BUSINESS:

Warm Room:
A work bee to winterize the room was set for September 30,2001

NEW BUSINESS:

Finances:

  • Paul R. was absent. Brian said he thought there was about $700 in the regular account with another $170 in cash not deposited.
  • Reg. Account (approx): $700
  • Gaming Account (approx): $0
  • Cash (approx): $170
  • Total (approx) $870

Video Cassette:
At the last exec meeting it was decided to order the video “A Guide to the Celestial Sphere” at a cost of about $25 plus tax & shipping. Brian has placed the order but the charges have not shown up on his credit card yet. He will look into weather or not the order was placed correctly.

Padlocks:
Art B brought up the idea of putting padlocks on the metal cabinets to keep people out during public events. He suggested buying some locks that he saw at the Bay for $2.50 each and donated $5.00 for the purchase. (ADDITION: On Sept 29 Brian B bought and installed the locks.)

Elections:
The attending membership nominated and elected the following executive positions for the 2001 – 2002 year. Paul Roberts indicated he would stand for Treasurer if nominated prior to the meeting as he was out of town on business.

President: Brian Battersby
Vice-President: Gil Self
Secretary: Glen Harris
Treasurer: Paul Roberts
Members at Large: Kane Sanders, Peter Wyper and Rob Frith

Observing:
So far tours have been set for October 10, 12 and 26

Work-Bee:
A work-bee was set for September 30, 2001 at around noon to fix up the Warm Room.

Rezoning Application:
Regional District of Fraser-Fort George: Sent us a letter notifying us about a rezoning application just up the road from us. Brian penned a response and sent it off to them.

MEETING EVENTS:

Basic Astrophotography Presentation:
Rob Frith gave a talk on different ways to due basic astrophotography including, star trails, tripod shots, piggyback camera method and prime focus astrophotography. He showed several excellent slides that he took himself using the methods described.

Meeting Adjourned: 9:30 pm

2001-04-25

Minutes of PGAS General Meeting – April 25, 2001

Meeting Hosted By: Gil Self
Number Attending: 8 members
Start Time: 8:00 pm

There was a quick work-bee from 6:00pm to 8:00pm prior to the meeting.

Read previous minutes/ agenda.

OLD BUSINESS:

Washrooms / Holding Tank Installation:
The water system was finished being put together tonight all that is left is some electrical work on the pump and to fill the system with water.

Dark Sky Activism:
Paul had to put off his meeting with Don Z. because Paul is going out of town.

R.A.S.C.
*FIRST PARAGRAPH IS FROM THE LAST EXEC MEETING*
Bob N emailed the RASC and received a response. They want to know what our rates will be. The standard is $40.00 for a regular membership and $25 for youth. They also want us to send them a list of our executive. In order to be on the executive we must all be members of the RASC i.e. we need to send in our membership fees once we set the amount. Bob N will send another email to the RASC and ask what percentage of the money we collect for dues goes to the RASC and what percentage stays with us.

*THIS PARAGRAPH IS FROM TONIGHTS MEETING*
Bob N received a reply to his last email. The dues are split 60/40 with the RASC ie. The RASC gets 60% of what we collect and we get 40%. We need to finalize what the dues will be set at and get it off to the RASC. We will probably add $4.00 to the fee so we can maintain $20 per member coming into the clubs funds. So it looks like next years dues will be $44.00 per person. The student rate would remain at the RASC level of $25.00 The executive members need to join the RASC soon.

Security/ Alarm:
Gil still needs to look into the alarm situation.

Fundraising:
Nothing new – still waiting for washrooms

NEW BUSINESS:

Finances:

  • Paul R. gave a brief report of the finances. Breakdown as follows:
  • Reg. Account (approx): $1,650
  • Gaming Account: $29
  • Cash (approx): $20
  • Total (approx) $1,699
  • Paul thinks there is about $200 in liabilities.

Building:

  • Roof- The roofer that Gil had talked to should have come out by now to repair the roof. Hopefully it won’t leak anymore. If it does Gil will talk to the guy again.
  • Warm Room – we’re are “well on the way”. A friend of Gils will hopefully be able to put the monitor shelf in. All that is left after that is the heat, floor, and door.

Technical:

  • Matt C and others got the printer working
  • Matt is working on the high-speed network & following that will get the dial up server working.
  • Paul R phoned Borealis to ask them about the website but he couldn’t get through to his contact, Clayton. He’ll try again.

Observing:

  • Tours: – after the booked tours are over no more will be booked until the fall. It is simply too light out now in the evening.
  • At the meeting in May we will ask people to sign up for the fall Open House schedule.

New Grant Application:
Paul and Bob will meet Thursday to write up the Grant Application.

Pegasus:
Next month is the last issue for the year – get your articles in soon!

Star Party:
Brian B brought up the idea of holding a Star Party this year in August or September. The site suggested by the members at the meeting was Canoe Mountain. Canoe Mountain is about a four-hour drive. The summit is about 9,000 feet. Should be nice dark skies their. Bob N also suggested that we invite our friends in the Edmonton RASC center to come along.

Work-Bee:
We will have a work-bee in May sometime. More info will follow via emailing the members.

Newspaper Column:
Matt C. would like to see a weekly column in the Citizen focusing on astronomy events, constellations, etc. He will start writing some this summer. It was suggested that there is not enough time before the fall (the best time to start a column) to write up enough material. So interested members should shoot for a start date of August/ September of 2002. If the newspaper won’t run the articles then Gil could definitely use them in the newsletter!

MEETING EVENTS:

Constellation of the Month:
Bob N gave a detailed tour of the constellations Corona Borealis, Hercules and Lyra. Focusing mainly on the interesting variable stars in each. The talk included a brief explanation on the different types of variable stars and how they behave.

Meeting Adjourned: 9:45 pm

2001-04-19

Minutes of PGAS Executive Meeting – April 19, 2001

Meeting Hosted By: Bob Nelson
Attending: Gil Self, Paul Roberts, Rob Frith and Brian Battersby

Start Time: 7:40 pm

Read previous minutes/ agenda.

OLD BUSINESS:

Washrooms / Holding Tank Installation:

  • “Largely done” says Gil
  • Gil needs 3 more fittings… they are on order at Home Hardware
  • Gil needs to rent a crimping tool to finish it off once the fittings are here.
  • Gil has “Hiltied” the post all that is left to do in the tank is to clamp the cable and fasten the lid somehow to prevent vandalism.
  • Glen Harris hooked up the sink fittings and installed the fixtures. So the washroom is pretty much ready to go… just needs water!
  • A sign needs to be made up telling people not to waste the water and not to drink the water.

Security/ Alarm:

  • Gil still needs to look into the alarm situation.

R.A.S.C.

  • Bob N emailed the RASC and received a response. They want to know what our rates will be. The standard is $40.00 for a regular membership and $25 for youth. They also want us to send them a list of our executive. In order to be on the executive we must all be members of the RASC i.e. we need to send in our membership fees once we set the amount. Bob N will send another email to the RASC and ask what percentage of the money we collect for dues goes to the RASC and what percentage stays with us.

NOVA:

  • Rob is working on some new material. He would very much like to purchase some resource materials to make running NOVA easier and better.

Fundraising:

  • Nothing new – still waiting for washrooms.

NEW BUSINESS:

Finances:
General Account: $1,812.19
Gaming Account: $ 29.00

Paul has no unpaid bills in his possession. Steve Senger may have some at his house. Gil has charged about $225 dollars to Home Hardware account to finish off the water tanks.

Technical:

  • Bob will get Klaus going on making a slide controller for the computer.
  • The Dial-Up Server is almost ready to go.
  • The club wants to upgrade to a 10/100 hi-speed network
  • Newtonian Secondary – Bob N’s classes are done for the year. Now that he has more free time he will get to work on finishing the secondary. He would like to install a motorized focuser on it so we can focus the CCD camera without having to take it down.
  • Internet – no bill yet from Borealis in regards to their new billing policy. Paul R knows Clayton at borealis and will ask him what is happening.
  • Digital Setting Circles – can and should be hooked up to the computer. This would enable the computer correct for errors & achieve more accurate aligning of objects in the eyepiece. Paul & Gil will work out how to kook it up to the computer… it involves freeing up a serial port in the computer by putting in a PS/2 mouse.

Observing:
No more tours for this season… it is too light out.

Promotional:
We would like more pictures of club members doing things at the observatory. Brian will get a throw away camera to leave at the observatory so when members are out there they can snap some photos of tours, telescopes, etc.

Building:

  • Roof – Gil has talked to the roofing guy and he (the roofing guy) said he would go out and take a look to see what he could do to fix it. According to the roofer the roof should not leak even if a puddle does form.
  • Door – Bob N would like to put threaded bolts through the doorframe to enable a bar to be bolted and locked to the door. The idea being that if the door was ever knocked down in a break-in we would be able to put it back in the frame and bolt it in place to secure the building until we could get the door fixed.
  • East Corner of Building – this corner of the building needs to be finished. There is a hole in it that allows animals to get into the roof. There appears to be a nest of some kind up in the corner already and the roof seems to be buckling from the moisture getting in.

New Grant Application:

  • Bob will spearhead the effort of filling out the application.
  • The exec decided to include a request for an additional $12,000 to purchase a new more advanced CCD camera. This brings the total request on the application to $42,000. If we do not get the additional money purchasing the CCD camera will be delayed to ensure sufficient funds are available to do the original items on the “wish list” (see previous minutes)
  • Bob, Paul and whoever else wants to go will meet Thursday April 26, 2001 at the CNC to put the application together.

Dark Sky:

  • Paul’s meeting with Don Zurowski was put off for two weeks due to Mr. Zurowski’s obligations in city council. The meeting should go ahead next Thursday or Friday.
  • Paul still has not received his Dark Sky resources from the RASC.

Next Meeting:

  • Gil will run the meeting.
  • Bob will do the constellation of the month.
  • Brian B will bring a data projector, if available.

Meeting Adjourned: 9:15 pm

2001-03-28

Minutes of PGAS General Meeting – March 28, 2001

Meeting Hosted By: Gil Self
Number Attending: 8 members

Start Time: 7:50 pm

Read previous minutes/ agenda.

OLD BUSINESS:

Constitutional Change:
Bob has determined that a constitutional change is not necessary at this time after all.

Washrooms / Holding Tank Installation:

  • Gil needs more parts. When he gets them he will work on it on his own.
  • The weight to the shut off alarm still needs to be installed.
  • The lid to the tank still needs to be locked in some manner to prevent vandalism.

Dark Sky Activism:

  • Paul R’s meeting on March 7 went well.
  • Several Objectives of the committee were made:
  • Dark Sky committee would like to act as an advisor to new building projects to ensure Dark Sky standards are meet.
  • Have City Council pass a bylaw to control lighting.
  • Paul has arranged to meet with a City Councilor to introduce the committee and its objectives and ask for direction in how to present our ideas to council.
  • Gil & Paul will meet with him next Thursday or Friday.
  • Paul has sent for a package of Dark Sky resource materials from the RASC.

Security/ Alarm:
Gil still needs to look into the alarm situation.

R.A.S.C.
Bob N got a hold of someone at the RASC. The contact sent back an email confirming our application to join was passed at the RASC’s March 10, 2001 meeting.

Fundraising:
Nothing new – still waiting for washrooms

NEW BUSINESS:

Finances:

  • Paul R. gave a brief report of the finances. Breakdown as follows:
  • Reg. Account (approx): $1,800
  • Gaming Account: $40
  • Cash (approx): $20
  • Total (approx) $1,860
  • Quesnel Hi-Ab Service – Paul has paid them the $428.00 they billed us.
  • All bills have now been paid – there was some delay getting the bills from Steve S.

Technical:

  • The Dial-Up Server is almost ready to go. Matt C and Paul R working on it.
  • The club wants to upgrade to a 10/100 hi-speed network
  • Bob will get Klaus going on making a slide controller for the computer
  • Newtonian Secondary – Bob N has it almost finished.

Fundraising:
Nothing new – still waiting for washrooms.

Observing:
There are 3 tours booked for April so far… volunteers are needed.

NOVA:
Rob is working on some new material.

Promotional:
Plaque acknowledging CNC’s contribution to the PGAS is finished.

PeGASus:
Gil wants some help in creating a monthly schedule of events to include in the newsletter.

New Grant Application: (This was taken from the last exec meeting minutes)
The majority of this meeting was spent coming up with a list/ plan for the new grant application. We broke items into categories based on what we want right away and what we might want in the future. We had the overall goals of improving members services and improving the “quality” of members. “Quality” referring to the level of astronomical knowledge/ participation level of the membership as a whole – trying to by items to make observing fun and easy. The dollar amounts assigned are our best guess (guessing on the high side)

1 Year:
Deck – $5,000
Parking Lot – $5,000
Landscaping – $5,000
Audio Visual: Slide Projector (2) $2,000
Data Projector: $5,000
Upgrades to existing equipment: $4,000
Operating Expenses: $3,000
NOVA Teaching Materials: $1,000

TOTAL FOR GRANT APPLICATION: $30,000

3 – 5 Years:
CCD Camera (higher quality) $12,000
Mid-Size Scopes & Equipment (for use on the deck): $8,000
Display Materials & Cabinets for Classroom $10,000

10 Years & Over:
Fully Robotic Main Scope.
Second Big Scope in a Dome.

New Grant Application: (March 28, meeting)

  • Paul R recommends setting up a committee to write up the grant application.
  • Paul, Gil and Bob will be this committee.
  • Meeting April 8 – 2:00 at Paul’s house.

Building:

  • Fix leaky roof is #1 building priority this summer.
  • Bob recommends jacking up the roof to take out the offending depression.
  • Gil will talk to the roofing guys to see if they can fix it or recommend the best way to fix it.

Parking Lot:

  • Needs to be marked off better.
  • Brian B suggests making some kind of movable fence to block access to the parking in front of the dome when we are observing.

MEETING EVENTS:

Members CD-Rom:

  • Brian B gave a short ‘show and tell’ of the Members CD-Rom. All members in attendance took a copy home. He will distribute more at the next meeting.
  • Bob N showed slides of his trip to Kitt Peak in the eighties. It was interesting to see how times have changed but stayed the same too.

Meeting Adjourned: 9:45 pm

2001-03-22

Minutes of PGAS Executive Meeting – March 22, 2001

Meeting Hosted By: Bob Nelson
Attending: Gil S, Brian B, Rob F

Start Time: 7:35 pm

Read previous minutes/ agenda.

OLD BUSINESS:

Washrooms / Holding Tank Installation:

  • Gil needs more parts. When he gets them he will work on it on his own.
  • The weight to the shut off alarm still needs to be installed.
  • The lid to the tank still needs to be locked in some manner to prevent vandalism.

Security/ Alarm:
Gil still needs to look into the alarm situation.

R.A.S.C.
Bob N will email his contact in the RASC as nothing has been heard from them regarding our application to join. – Not done yet.

NOVA:
Rob is working on some new material.

Observing:
Brian will have the Members CD-Rom ready for the next general meeting.

Promotional:
Plaque acknowledging CNC’s contribution to the PGAS is finished.

Technical:

  • Bob will get Klaus going on making a slide controller for the computer.
  • The Dial-Up Server is almost ready to go.
  • The club wants to upgrade to a 10/100 hi-speed network
  • Newtonian Secondary – Bob N has it almost finished.

Fundraising:
Nothing new – still waiting for washrooms.

NEW BUSINESS:

Finances:
Unknown (Paul R not in attendance)
Quesnel Hi-Ab service bill – still unkown

Next Meeting:

  • Bob will do the constellation of the month.
  • Brian B will bring a data projector and talk about the Members CR-Rom.

New Grant Application:

  • The majority of this meeting was spent coming up with a list/ plan for the new grant application. We broke items into categories based on what we want right away and what we might want in the future. We had the overall goals of improving members services and improving the “quality” of members. “Quality” referring to the level of astronomical knowledge/ participation level of the membership as a whole – trying to by items to make observing fun and easy. The dollar amounts assigned are our best guess (guessing on the high side)

1 Year:
Deck – $5,000
Parking Lot – $5,000
Landscaping – $5,000
Audio Visual: Slide Projector (2) $2,000
Data Projector: $5,000
Upgrades to existing equipment: $4,000
Operating Expenses: $3,000
NOVA Teaching Materials: $1,000

TOTAL FOR GRANT APPLICATION: $30,000

3 – 5 Years:
CCD Camera (higher quality) $12,000
Mid-Size Scopes & Equipment (for use on the deck): $8,000
Display Materials & Cabinets for Classroom $10,000

10 Years & Over:
Fully Robotic Main Scope.
Second Big Scope in a Dome.

Meeting Adjourned: 10:00 pm

2001-02-28

Minutes of PGAS General Meeting – Feb 28, 2001

Meeting Hosted By: Gil Self
Number Attending: 13 members
Start Time: 7:35 pm

Read previous minutes/ agenda.

OLD BUSINESS:

Constitutional Change:
Paul R and Bob N will/ are taking care of the constitutional change required by gaming. Gil will advise on the format of the wording as he has experience. (The change is who gets the clubs assets when/ if we fold.)

Washrooms / Holding Tank Installation:

  • The weight to the shut off alarm still needs to be installed.
  • Gil is still talking to Jon about installing the freshwater. (see previous minutes for more details)
  • The lid to the tank still needs to be locked in some manner to prevent vandalism.
  • Bob K has finished installing the sink.

Dark Sky Activism:
Paul R. set the meeting date for March 7 at the CNC at 7:30pm

Security/ Alarm:
Paul R. tried to get some information from the security company but found out that Gil is the only one currently able to access the alarm information as he is the only person on their contact list.

R.A.S.C.
Bob N will email his contact in the RASC as nothing has been heard from them regarding our application to join.

NOVA:
Will start Saturday March 3 – rain or shine – 8:00pm

NEW BUSINESS:

Finances:

  • Paul R. gave a brief report of the finances. Breakdown as follows:
  • Reg. Account (approx): $?
  • Gaming Account: $?
  • Cash (approx): $?
  • Total (approx) $2,290
  • Brian B found message of the answering machine from Quesnel Hi-Ab Service. In the message they said the club owe them $428.00 for transporting the tank up from Quesnel. Gil will contact them and figure out what is going on as the executive thought the bill was paid.

New Members:
Two new members joined the club: Glen Harris & Matt Carter

Technical:

  • Gil is not going to put the modem into the computer in the classroom after all, as it will be useless once the server is up and running.
  • The club wants to upgrade to a 10/100 hi-speed network
  • Computer slide show – Klaus can/ will make a slide projector controller for the computer when we give him the specs.
  • Newtonian Secondary – Bob N has it almost finished.

Fundraising:
Nothing new – still waiting for washrooms.

Observing:

  • Open Houses start March 2 and run until the last Friday in May. Gil passed around a sign up sheet for volunteers to run the open houses.
  • Members Night also starts march 3 and runs every Saturday night until the end of May – weather permitting.

Web Page:

  • Borealis Internet sent the club a letter explaining that we will start being charged a fee of $15.00 per month for them to host the web site.
  • The executive will see if there is somewhere else we could have the site hosted for free. The College of New Caledonia is a possibility as well as Spee-Dee Printers (once they get their server hooked up).
  • Gil is working on writing up a schedule of events to be added to the web site. This will give dates of known club events and yearly sky events such as meteor showers.

Promotional:
Bob N has supplied Brian B with the copy to create a plaque to the CNC noting their contributions to making the telescope.

Work-Bee:
A work-bee was scheduled for March 10th. Members will be asked to attend via email. Items to be completed: work on water system, the “warm room” needs to be painted, take out the “junk” trash.

MEETING EVENTS:

Constellation of the Month:
Rob F gave a presentation on Leo noting several interesting galaxies.

Group Tours:
Paul R. talked about his first experience in helping out at a group tour. He enjoyed it but brought up some things that the club should improve on most notably a better presentation for small children.

Ryan Unruh:
A work experience student from College Heights Secondary gave an excellent presentation on Hubble’s Constant. He researched it himself.

Meeting Adjourned: 10:00 pm

2001-02-21

Minutes of PGAS Executive Meeting – Feb 21, 2001

Meeting Hosted By: Bob Nelson
Attending Executive: Gil Self, Brian Battersby and Rob Frith
Absent: Paul Roberts, Steve Senger

Start Time: 7:45 pm

Read previous minutes/ agenda.

OLD BUSINESS: none discussed

NEW BUSINESS:

Finances:

  • Reg. Account: Not Available
  • Gaming Account: Not Available
  • Total: Not Available
  • Brian B found message of the answering machine from Quesnel Hi-Ab Service. In the message they said the club owe them $428.00 for transporting the tank up from Quesnel. Gil will contact them and figure out what is going on as the executive thought the bill was paid.

Building:

  • Gil & Doug put in the first stage of the water system last Saturday (Feb 17th, 2001)
  • Jon Bowen and hid dad drew up a plan and parts list to finish installation of the water system.
  • Gil will be in charge of finishing the installation of the water system.

Web Page:

  • Borealis Internet sent the club a letter explaining that we will start being charged a fee of
  • $15.00 per month for them to host the web site.
  • The executive will see if there is somewhere else we could have the site hosted for free. The College of New Caledonia is a possibility as well as Spee-Dee Printers (once they get their server hooked up).

Technical:
Progress is being made on the Newtonian secondary flip mirror. Bob N says it should be finished
in May 2001.

New Members CD-Rom:
Bob N will forward his collection of astronomy software to Brian B for inclusion of the Members CD-Rom.

NOVA
Rob Frith will host his first NOVA lesson on March 3, 2001 at 8:00pm – rain or shine.

Next Meeting:

  • Gil hopes a “swiss guy” he knows will show up and give a presentation on the observatories he has visited around the world.
  • Brian B’s work experience student from College Heights Secondary, Ryan Unruh, will give a presentation on Hubbles Constant.
  • Constellation of the Month: Rob Frith will talk about Leo.
  • Gil S will chair the next meeting.
  • Gil will pass around a sign up sheet for the Open House Schedule.

Meeting Adjourned: 9:00 pm