2006-11-08

PRINCE GEORGE ASTRONOMICAL SOCIETY
ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
November 8, 2006

Date: November 8, 2006
Location: Arctic Manufacturing Ltd, 3323 Hart Hwy

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Fae, Gil, Maurice, Glen, Jim Arnold, Bob, Blair

Meeting Called to Order at 7:35 p.m.

1. Previous Meeting Minutes
Minutes of October 11, 2006 meeting were circulated.
Motion: Accept the minutes as distributed.
Moved: Maurice Seconded: Jim Arnold Carried

2. Treasurer’s Report
Updated year-end figures as of September 30, 2006. A detailed statement is filed with these minutes.
General Account Balance: $5136.36
Gaming Account Balance: $3107
Terasen is prepaid for 7 months, Telus for 12 months, Hydro for 2 years,
Motion: To accept the Treasurer’s report as presented.
Moved: Blair Seconded: Fae

3. Correspondence
Income Tax forms

4. Old Business

  • Telescope drive upgrade – December 27-29 time frame for the installation of worm and gear. Flip assembly, 4-shooter, all optics and finders to be removed. The 24″ mirror will be removed around Dec 15th, stored in the classroom, and cleaned once it reaches room temperature. Blair will fabricate a collar clamp to push against for removing the counterweight. If no HIAB is available, the floor will be supported to handle the weight load.
  • The dome drive mechanism already fabricated and stored in the basement will be installed once the dome bearings have been replaced.
  • The shutter assembly will be reworked/repaired.
  • All exposed gears and worms will be covered to resolve safety concerns.

4. Old Business (continued)

  • YRB will decide when the parking lot will be cleared. The sign needs to be put up and YRB notified of the plowing arrangements.
  • Between now and the January 2007 general meeting, craft for presentation, a notice of motion to change the bylaws. Rod’s input may be required. The changes will be voted on at the February 2007 meeting.
  • The water tank level indicator has been installed and calibrated.

5. New Business

  • Pro D Day activities at the Observatory have been cancelled due to a lack of manpower.
  • Thank you letter to A J Forsyth has been written and signed. It will be sent out once the donation receipt has been provided.
  • An additional $16,000 for site improvements has been added to the Gaming proposal. A detailed list is attached to the filed minutes.
  • Inventory the existing 24″ telescope cabling and remove unused and obsolete cables.
  • Paint the 24″ scope when conditions are acceptable.

Present staffing for upcoming tours is:

Nov 15th: 13th Carney Hill cub group 7:00 to 8:00pm confirmed
Blair, require an assistant Ralf Gloger pgracer@shaw.ca

Nov 17th: Leonid Meteor Showers / Open House

Nov 21st: 25 Beavers and parents 7:00 to 8:00pm confirmed
Maurice & Blair Andrea Simmons (962-6812)

Nov. 22nd: Church of Jesus Christ of Latter-day Saints 8 male teenagers 7:00 to 8:00pm confirmed
Bob, require an assistant Ryan James jamesj@unbc.ca

Nov 23rd: Sea Cadets tour 7:00 to 8:00pm confirmed
Bob & Blair

Nov 24th: Open House
Maurice

Nov 25th: Vanderhoof Cub tour 7:00 to 8:00pm not confirmed
Bob, requires an assistant

Dec 3rd: Christmas potluck

Dec 13th: Geminids Meteor Showers
Glen

Meeting adjourned at 9:35 pm