2003-10-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
October 15, 2003

Date: October 15, 2003
Location: #30-1839 1st Avenue, Prince George

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian, Rod
Members Present: Maurice, Wayne
Guests Present:

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
No minutes were circulated

2. Treasurer’s Report
Revenue: $7547.93
Net Income: $2466.49
See pages 2 and 3 for details

3. Correspondence
None

4. General Business

  • Discussion regarding issuing a key to Greg.
  • The gas consumption seems high. Rod will attempt to contact Terasen for an explanation.
  • Rod will hire an accountant to do the club tax return. The approximate cost will be $300.

Upcoming Events

Oct 22 – 7:15 pm Brian, Wayne Cubs
Oct 23 – 7:30 pm
Nov 7 – 7:00 pm
Nov 12 – 7:00 pm Gil Guides

Adjourned at 9:15 pm

P.G. Astronomical Society

   

Balance Sheet  As At 9/30/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

2791.89

 

Petty Cash

0

 

Sky & Tel

0

 

Cash Total

 

2791.89

Accounts Recievable

 

0

TOTAL CURRENT ASSETS

 

2791.89

CAPITAL ASSETS

   

Building

50000

 

Telescopes & Equip.

20000

 

Furn. & Equip

2056

 

TOTAL CAPITAL ASSETS

 

72056

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

74847.89

   

===========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

-110.89

 

G.S.T Received

0

 

Total G.S.T.

 

-110.89

TOTAL CURRENT LIABILITIES

 

-110.89

TOTAL LIABILITIES

 

-110.89

   

___________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72492.29

Current Earnings

 

2466.49

TOTAL EARNINGS

 

74958.78

TOTAL EQUITY

 

74958.78

   

___________

LIABILITIES AND EQUITY

 

74847.89

   

===========

Generated On: 10/7/03

   

P.G. Astronomical Society

   

Income Statement 10/1/02 to 9/30/03

   

REVENUE

   

REVENUE

   

Club Dues

 

1079.8

Calendars

 

1702.2

Tours & Open House

 

1648.69

Pop & Chips

 

249.79

Other Income

 

667.87

Interest Inc.

 

0

Donations

 

2199.58

TOTAL REVENUE

 

7547.93

TOTAL REVENUE

 

7547.93

   

__________

EXPENSE

   

EXPENSES

   

Accounting & legal

 

0

Ads. & Promotion

 

275.9

Alarm System

 

215.46

Bank Charges

 

41

Calendars

 

950.63

G.S.T.

 

110.89

Insurance

 

465

Internet

 

52.96

Office

 

238.07

Pop & Chips

 

80.82

Repair & Maint.

 

874.31

Sky & Tel

 

3.61

Telephone

 

700.18

Heat, Light & Utilities.

 

1072.61

Land Lease

 

0

TOTAL EXPENSES

 

5081.44

TOTAL EXPENSE

 

5081.44

NET INCOME

 

2466.49

   

==========

Generated On: 10/7/03