2003-09-24

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: September 24, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod, Gil
Members Present: James and son Elliot, Wayne, Gregory, Art, Doug
Guests Present: None

Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held September 10, 2003 and opened to discussion.

Treasurer’s Report
Revenue: $ 23331.86
Net Income: $ 18498.67

General Business
The first grant of $7500 has been spent. Purchased items included:
$3966.88 Projector, laptop, video card and CDROM for the classroom computer.
$3500.00 Allocated to covering operating expenses for the next several months.
$33.12 Balance

The second grant of $8400 was allocated/spent as follows:
Property and Safety Improvements which include extending the sidewalk, installing a locking gate, establishing 4 telescope piers c/w AC power and communication cabling, upgrading the viewing area surface, improving the parking lot surface, and adding additional exterior lighting.

  • Allocated: $6000
  • Spent: $4252.46
  • Unpaid bills: $450 approximately
  • Outstanding work: Exterior lighting
  • Balance to date: $1747.54

Main Scope Upgrade
$400 of allocated funds has not yet been spent.

Unallocated Funds

  • $2000 was unallocated at the time the grant was received.
  • The light barrier will not be constructed. Blocking the parking lot with vehicles at the front of the building has proven effective in preserving night vision in the viewing area. A sign stating that no white light is permitted beyond the blocking cars will be mounted on a sandwich board.
  • The existing grassed area will be augmented with an application of seed.
  • The existing aluminum ladder will be replaced with a 6’ wooden ladder.
  • Based on the marked advance and the decreasing cost of imaging technology, Bob’s ST9 CCD camera will not be purchased. Plans are being formulated to mount the orange 8” SCT to the main scope, and equip it with technology that will allow live images to be projected on the classroom wall.
  • A 100mw laser pointer will be purchased. Safety protocols will be established.
  • Implementing live image projection and the purchase of the laser pointer will enhance public viewing and fall in line with the mandate of public service, instruction and education.
  • The remaining $33.12 from the first grant and unused funds from the $6000 allocation will be used to purchase the sign, grass seed, ladder, and laser pointer. Any remaining balance from the $6000 allocation will be put towards the imaging equipment. If necessary, a portion of the unallocated funds will also be used for the imaging hardware.

2. Treasurer’s Report
Report distributed by Rod Herd. See attached pages 3 & 4.

3. Correspondence
Vancouver Centre RASC Newsletter, Email from Owen Savala

4. Old Business
None

5. New Business
MOTION: to raise the issue of increasing the dues surcharge from $4 to $10 at the AGM in October.
Moved: Gil Seconded: Brian Defeated

Volunteers for October Events
Open houses
Oct 3 Brian
Oct 10 Gil
Oct 17
Oct 24 ?, Wayne
Oct 31

Member’s Nights
Oct 4
Oct 11 Doug
Oct 18 Brian – rain or shine
Oct 25 Doug
Nov 1 Glen

6. Upcoming Events
Oct 3 UNBC Physics Club tour
Oct 18 Mirror grinding 10am – 1pm

7. Adjournment
The meeting was adjourned at 8:35 p.m.

8. Main Presentations
Power Point presentations on Astronomy Definitions and Star formation

P.G. Astronomical Society

   

Income Statement 10/1/02 to 9/19/03

   

REVENUE

   

REVENUE

   

Club Dues

 

1079.8

Calendars

 

1702.2

Tours & Open House

 

1648.69

Pop & Chips

 

249.79

Other Income

 

667.87

Interest Inc.

 

0

Donations

 

2199.58

TOTAL REVENUE

 

7547.93

TOTAL REVENUE

 

7547.93

   

__________

EXPENSE

   

EXPENSES

   

Accounting & legal

 

0

Ads. & Promotion

 

275.9

Alarm System

 

215.46

Bank Charges

 

41

Calendars

 

950.63

G.S.T.

 

0

Insurance

 

465

Internet

 

52.96

Office

 

238.07

Pop & Chips

 

80.82

Repair & Maint.

 

874.31

Sky & Tel

 

3.61

Telephone

 

646.26

Heat, Light & Utilities.

 

1045.61

Land Lease

 

0

TOTAL EXPENSES

 

4889.63

TOTAL EXPENSE

 

4889.63

   

__________

NET INCOME

 

2658.3

   

==========

Generated On: 9/21/03

   

 

P.G. Astronomical Society

   

Balance Sheet As At 9/19/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

2876.32

 

Petty Cash

0

 

Sky & Tel

0

 

Cash Total

 

2876.32

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

2876.32

CAPITAL ASSETS

   

Building

50000

 

Telescopes & Equip.

20000

 

Furn. & Equip

2056

 

TOTAL CAPITAL ASSETS

 

72056

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

74932.32

   

===========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

-399.23

 

G.S.T Received

180.96

 

Total G.S.T.

 

-218.27

TOTAL CURRENT LIABILITIES

 

-218.27

TOTAL LIABILITIES

 

-218.27

   

___________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72492.29

Current Earnings

 

2658.3

TOTAL EARNINGS

 

75150.59

TOTAL EQUITY

 

75150.59

   

___________

LIABILITIES AND EQUITY

 

74932.32

   

===========

Generated On: 9/21/03