2003-09-10

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
September 10, 2003

Date: September 10, 2003
Location: #30-1839 1st Avenue, Prince George

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian
Members Present: Maurice, Wayne
Guests Present:

Time Meeting Called to Order at 7:37 p.m.

1. Previous Meeting Minutes
No minutes were circulated

2. Treasurer’s Report
Revenue: $23331.86
Net Income: $18498.67
See pages 3 and 4 for details

3. Correspondence
None

4. General Business

  • The first grant of $7500 has been spent. Purchased items included:
  • $3966.88 Projector, laptop, video card and CDROM for the classroom computer.
  • $3500.00 Allocated to covering operating expenses for the next several months.
  • $33.12 Balance
  • The second grant of $8400 was allocated/spent as follows
    • Property and Safety Improvements which include extending the sidewalk, installing a locking gate, establishing 4 telescope piers c/w AC power and communication cabling, upgrading the viewing area surface, improving the parking lot surface, and adding additional exterior lighting.
    • Allocated: $6000
    • Spent: $4252.46
    • Unpaid bills: $450 approximately
    • Outstanding work: Exterior lighting
    • Present Balance: $1747.54
  • Main Scope Upgrade
    • $400 of allocated funds has not yet been spent.
  • Unallocated Funds
    • $2000 was unallocated at the time the grant was received.
  • The light barrier will not be constructed. Blocking the parking lot with vehicles at the front of the building has proven effective in preserving night vision in the viewing area. A sign stating that no white light is permitted beyond the blocking cars will be mounted on a sandwich board.
  • The existing grassed area will be augmented with an application of seed.
  • The existing aluminum ladder will be replaced with a 6’ wooden ladder.
  • Based on the marked advance and the decreasing cost of imaging technology, Bob’s ST9 CCD camera will not be purchased. Plans are being formulated to mount the orange 8” SCT to the main scope, and equip it with technology that will allow live images to be projected on the classroom wall.
  • A 100mw laser pointer will be purchased. Safety protocols will be established.
  • Implementing live image projection and the purchase of the laser pointer will enhance public viewing and fall in line with the mandate of public service, instruction, and education.
  • The remaining $33.12 from the first grant and unused funds from the $6000 allocation will be used to purchase the sign, grass seed, ladder, and laser pointer. Any remaining balance from the $6000 allocation will be put towards the imaging equipment. If necessary, a portion of the unallocated funds will also be used for the imaging hardware.

Adjourned at 10:00 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 9/30/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

2840.72

 

Gaming Acct Royal Bank

15906.3

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

18747.02

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

18747.02

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

90803.02

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

-398.43

 

G.S.T Rebate

180.96

 

Total G.S.T.

 

-217.47

TOTAL CURRENT LIABILITIES

 

-217.47

TOTAL LIABILITIES

 

-217.47

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

18498.67

TOTAL EARNINGS

 

91020.49

TOTAL EQUITY

 

91020.49

   

__________

LIABILITIES AND EQUITY

 

90803.02

   

==========

Generated On: 9/2/03

   

 

Prince George Astronomical Society

     

Income Statement (Cash basis) 10/1/02 to 9/30/03

   

REVENUE

   

REVENUE

   

Direct Access

 

15900

R.A.S.C. Dues

 

1058.2

Calendars

 

1702.2

Tours & Open House

 

1538.69

Pop & Chips

 

249.79

Other Income

 

667.87

Interest Inc.

 

0.12

Donations

 

2214.99

TOTAL REVENUE

 

23331.86

TOTAL REVENUE

 

23331.86

   

__________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

275.9

Alarm System

 

215.46

Bank Charges

 

41

Calendars

 

950.63

G.S.T.

 

0

Insurance

 

465

Internet

 

52.96

Office

 

275.82

Pop & Chips

 

80.82

Repair & Maint.

 

874.31

Sky & Telescope

 

3.61

Telephone

 

646.26

Utilities, Heat Light

 

951.42

Land Lease

 

0

TOTAL EXPENSES

 

4833.19

TOTAL EXPENSE

 

4833.19

   

__________

NET INCOME

 

18498.67

   

==========

Generated On: 9/2/03