2003-05-28

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: May 28, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod, Gil
Members Present: James and son Elliot, Maurice, Wayne, Bob N., Gregory, Charles
Guests Present: None

Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held May 14, 2003 and opened to discussion.

Treasurer’s Report
Revenue: $ 4027.62
Net Income: $ 83.95

General Business

  • A first aid kit has been mounted on the wall by the “kitchen” area of the classroom.
  • Two lighting fixture companies have replied to Maurice’s letter.
  • Update on the ‘To Do List”. The dome floor tiles have been repaired, clutter has been removed, and 3 loads of gravel were spread out on the driveway. Some painting has been done.
  • The new hand controller has been installed and the RA drive hooked up to it. It works quite well.
  • We need to pump out the holding tank after the Guide visit on June 14. The receipt must be handed in to the regional district by June 30.
  • A Katimavic group will be coming to the Lunar Eclipse open house on May 15.
  • Brian has a Lunar Eclipse presentation ready to give at the Open House on Thursday.
  • Measurements will be taken to see if the kitchen can be moved to one of the rooms off the main hallway.
  • Wayne will set up a mirror grinding station in the basement.

Coming Events

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

Aug 6 Executive Meeting Gil’s office
Aug 13 Perseid Meteor Shower – public event Observatory
Aug 23 Mars viewing – public event Observatory
Aug 27 General Meeting at Fort George Park Ft. George Park

2. Treasurer’s Report
Report distributed by Rod Herd. See attached pages 3 & 4.

3. Correspondence
Flyer regarding Aug 22-24 Star Party in Saskatchewan.

4. Old Business

  • Wayne has begun setting up the mirror grinding station in the basement.
  • Holding tank will be pumped out in the next few days.

5. New Business

  • Maurice was given a key to the Observatory.
  • Garage Sale netted $481.
  • Gil has volunteered to take on fundraising.
  • Gregory wants to tie the observatory in with a UNBC Astrophysics course.
  • Gaming funds will be direct deposited into the club account by May 31.

Volunteers for August Events
Open houses                                                      Member’s Nights
Aug 1              Brian                                              Aug 2
Aug 8              Maurice                                          Aug 9
Aug 15                                                                  Aug 16
Aug 22            Public Viewing – Mars                    Aug 23
Aug 29                                                                  Aug 30

6. Upcoming Events
See Executive meeting summary above.

7. Adjournment
The meeting was adjourned at 8:45 p.m.

8. Main Presentations
Maurice gave a talk on Light Pollution and appropriate lighting fixtures.
Bob demonstrated CCD image enhancement techniques.

Prince George Astronomical Society

Balance Sheet (Cash basis)  As At 5/26/03

ASSETS

CURRENT ASSETS

Royal Bank

274.43

Gaming Acct Royal Bank

14.53

Petty Cash

481

Sky & Tel

0

CASH TOTAL

769.96

Accounts Receivable

0

TOTAL CURRENT ASSETS

769.96

CAPITAL ASSETS

Building

50000

Accum Amort-Building

0

Telescopes & Equip.

20000

Accum Amort-Tel & Equip

0

Furn & Equip

2056

Accum Amort-Furn & Equip

0

TOTAL CAPITAL ASSETS

72056

Calendars

0

TOTAL ASSETS

72056

TOTAL ASSETS

72825.96

==========

LIABILITIES

CURRENT LIABILITIES

Accounts Payable

0

G.S.T. Paid

-359.56

TOTAL CURRENT LIABILITIES

-359.56

TOTAL LIABILITIES

-359.56

__________

EQUITY

EARNINGS

Retained Earnings

72521.82

Current Earnings

663.7

TOTAL EARNINGS

73185.52

TOTAL EQUITY

73185.52

__________

LIABILITIES AND EQUITY

72825.96

==========

Generated On: 5/26/03

 

Prince George Astronomical Society

Income Statement (Cash basis) 10/1/02 to 5/26/03

REVENUE

REVENUE

R.A.S.C. Dues

958.4

Calendars

1612.2

Tours & Open House

512.29

Pop & Chips

121.14

Other Income

1012.67

Interest Inc.

0

Donations

675.61

TOTAL REVENUE

4892.31

TOTAL REVENUE

4892.31

_________

EXPENSE

EXPENSES

Accounting & Legal

0

Ads. & Promotion

90

Alarm System

215.46

Bank Charges

41

Calendars

900

G.S.T.

0

Insurance

465

Internet

38.53

Office

252.47

Pop & Chips

29.88

Repair & Maint.

446.39

Sky & Telescope

535.28

Telephone

403.07

Utilities, Heat Light

811.53

Land Lease

0

TOTAL EXPENSES

4228.61

TOTAL EXPENSE

4228.61

_________

NET INCOME

663.7

=========

Generated On: 5/26/03