2003-05-14

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
May 14, 2003

Date: May 14, 2003
Location: 490 Brunswick St., Prince George

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Brian
Members Present: Maurice, Wayne
Guests Present:

Time Meeting Called to Order at 7:34 p.m.

1. Previous Meeting Minutes
Meeting minutes from April 16, 2003 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Maurice

2. Treasurer’s Report
Revenue: $4027.62
Net Income: $83.95

  • $212 in dues owing from RASC National for February 2003. Rod has notified them.
  • We need to send a cheque to RASC Okanagan Centre paying them the dues of a member who accidentally joined our Centre.
  • $80 donated by 2 members to pay for the remaining calendars.
  • Brian donated the first Internet bill from ABC Communications – $1.64
  • Calendar sales – sold 2 calendars at cost ($7.50 each)
  • Glen donated a water bottle to the club.
  • Brian bought a water bottle for the cooler, assorted chips and 2 cases of pop for observatory to resell. The bill came to $29.88. $15.00 came from calendar sales for the club (see above) and Brian donated the other $14.88.
  • Maurice donated US$50 for entry into the International Dark Sky Association.

See pages 3, 4 & 5 for a detailed report.

Motion to accept treasurer’s report by: Rod Seconded: Glen Carried

3. Correspondence
None, as the mailbox hasn’t been checked recently.

4. General Business

  • Maurice has purchased a first aid kit for the club. It will be mounted on the wall by the “kitchen” area of the classroom.
  • Two lighting fixture companies have replied to Maurice’s letter.
  • Update on the ‘To Do List”. The dome floor tiles have been repaired, clutter has been removed, and 3 loads of gravel were spread out on the driveway. Some painting has been done.
  • The new hand controller has been installed and the RA drive hooked up to it. It works quite well.
  • We need to pump out the holding tank after the Guide visit on June 14. The receipt must be handed in to the regional district by June 30.
  • A Katimavic group will be coming to the Lunar Eclipse open house.
  • Brian has a Lunar Eclipse presentation ready to give at the Open House on Thursday.
  • Measurements will be taken to see if the kitchen can be moved to one of the rooms off the main hallway.
  • Wayne will set up a mirror grinding station in the basement.

Coming Events
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24 & 25 Garage Sale fundraiser start @ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30 & 31 End of Open Houses & Members Nights for the spring season

June 14 GUEST 2003 in the North, Girl Guides 9:30 pm Observatory
June 27 – 30 2003 RASC General Assembly UBC Campus

Next general meeting:

Main Talk: Light Pollution Abatement by Maurice

Additional topic:

6. Adjournment
Motion to adjourn by:mGlen
Seconded by: Brian

Adjourned at 8:29 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 5/31/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

190.23

 

Gaming Acct Royal Bank

14.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

204.76

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

204.76

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72260.76

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-345.01

TOTAL CURRENT LIABILITIES

 

-345.01

TOTAL LIABILITIES

 

-345.01

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

83.95

TOTAL EARNINGS

 

72605.77

TOTAL EQUITY

 

72605.77

   

__________

LIABILITIES AND EQUITY

 

72260.76

   

==========

Generated On: 5/14/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 5/31/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

768

Calendars

 

1577.2

Tours & Open House

 

458.29

Pop & Chips

 

121.14

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

571.32

TOTAL REVENUE

 

4027.62

TOTAL REVENUE

 

4027.62

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Alarm System

 

215.46

Bank Charges

 

41

Calendars

 

900

G.S.T.

 

0

Insurance

 

465

Internet

 

34.4

Office

 

195.78

Pop & Chips

 

0

Repair & Maint.

 

398.4

Sky & Telescope

 

535.28

Telephone

 

403.07

Utilities, Heat Light

 

690.28

Land Lease

 

0

TOTAL EXPENSES

 

3943.67

TOTAL EXPENSE

 

3943.67

   

_________

NET INCOME

 

83.95

   

=========

Generated On: 5/14/03

   

 

Prince George Astronomical Society

     

Trial Balance (Cash basis)  As At 5/31/03

     
   

Debits

Credits

1010

Royal Bank

190.23

0

1020

Gaming Acct Royal Bank

14.53

0

1030

Petty Cash

0

0

1035

Sky & Tel

0

0

1200

Accounts Receivable

0

0

1510

Building

50000

0

1515

Accum Amort-Building

0

0

1520

Telescopes & Equip.

20000

0

1525

Accum Amort-Tel & Equip

0

0

1530

Furn & Equip

2056

0

1535

Accum Amort-Furn & Equip

0

0

1640

Calendars

0

0

2200

Accounts Payable

0

0

2260

G.S.T. Paid

345.01

0

3560

Retained Earnings

0

72521.82

4010

R.A.S.C. Dues

0

768

4020

Calendars

0

1577.2

4030

Tours & Open House

0

458.29

4035

Pop & Chips

0

121.14

4040

Other Income

0

531.67

4050

Interest Inc.

0

0

4060

Donations

0

571.32

5010

Accounting & Legal

0

0

5020

Ads. & Promotion

65

0

5025

Alarm System

215.46

0

5030

Bank Charges

41

0

5040

Calendars

900

0

5050

G.S.T.

0

0

5060

Insurance

465

0

5070

Internet

34.4

0

5080

Office

195.78

0

5085

Pop & Chips

0

0

5090

Repair & Maint.

398.4

0

5095

Sky & Telescope

535.28

0

5100

Telephone

403.07

0

5110

Utilities, Heat Light

690.28

0

5150

Land Lease

0

0

   

__________

__________

   

76549.44

76549.44

   

==========

==========

Generated On: 5/14/03