2003-04-30

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: April 30, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod, Gil
Members Present: Gerhard, John, James and son Elliot, Maurice, Doug, Wayne, Bob N., Art, Charles, Mathew
Guests Present: Seth

Meeting Called to Order at 7:48 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held April 16, 2003 and opened to discussion.

Treasurer’s Report
Revenue: $ 3417.14
Net Income: $ 36.91

General Business

  • The first motor drive (RA) has been installed and is working well. The power supply modification has been done. Wayne is working towards integrating the RA and DEC controls onto one hand paddle.
  • Maurice provided detailed cost estimates to extend the sidewalk to the north ($520), construct an elevated observation deck ($11,032), add gravel to the existing driveway ($1429), add a new parking lot to the east of the existing parking area ($1959), paving costs for the existing driveway and parking lot ($4730), and paving costs for the new parking lot ($2198). Maurice will come up with a cost estimate to deaden the sound in the classroom.
  • Maurice presented a draft letter encouraging selected businesses associated with Dark Sky lighting products to have their website links on our web site. Wayne has expressed an interest in grinding mirrors.
  • Gil and Maurice have drawn up a ‘To Do list’ itemizing work to improve the appearance of the observatory.

Volunteers for May events.

Open Houses                       Members Nights
2          Glen                            3          Brian
9          Maurice                      10        Brian (it is the BBQ)
16        Doug                          17       Wayne
23        Brian                           24       Gil
30        Bob                             31       Glen

Coming Events
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

2. Treasurer’s Report
Report distributed by Rod Herd. See attached.

3. Correspondence
RASC membership reports, Email from Julia & Kevin Henderson (Toronto RASC members) requesting some information about the club for an article she is writing for the Toronto RASC newsletter. This is a follow-up to a visit they made to our Centre on April 12.

Old Business
None

4. New Business

  • Motion by Gil to have the club pay for the gasoline of those travelling to the RASC general meeting in Vancouver. Seconded: Bob Carried
  • The job list will be posted in time for the work bee on Saturday May 10.
  • Maurice has sent letters to LPA fixture manufacturers asking them to support our observatory and LPA projects. Results have been encouraging.

6. Upcoming Events
See Executive meeting summary above.

7. Adjournment
The meeting was adjourned at 8:45 p.m.

8. Main Presentation
The main presentations were postponed due to clear skies and the opportunity to do some observing.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 4/30/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

138.49

 

Gaming Acct Royal Bank

14.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

153.02

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

153.02

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72209.02

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-341.65

TOTAL CURRENT LIABILITIES

 

-341.65

TOTAL LIABILITIES

 

-341.65

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

28.85

TOTAL EARNINGS

 

72550.67

TOTAL EQUITY

 

72550.67

   

__________

LIABILITIES AND EQUITY

 

72209.02

   

==========

Generated On: 4/29/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 4/30/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

703.2

Calendars

 

1577.2

Tours & Open House

 

435.69

Pop & Chips

 

99.59

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

571.32

TOTAL REVENUE

 

3918.67

TOTAL REVENUE

 

3918.67

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Alarm System

 

215.46

Bank Charges

 

38.75

Calendars

 

900

G.S.T.

 

0

Insurance

 

465

Internet

 

34.4

Office

 

195.78

Pop & Chips

 

0

Repair & Maint.

 

398.4

Sky & Telescope

 

535.28

Telephone

 

351.47

Utilities, Heat Light

 

690.28

Land Lease

 

0

TOTAL EXPENSES

 

3889.82

TOTAL EXPENSE

 

3889.82

   

_________

NET INCOME

 

28.85

   

=========

Generated On: 4/29/03