2003-03-26

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: March 26, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Maurice Sluka
Executives Present: Brian, Glen, Rod, Gil
Members Present: Gerhard, John, James and son Elliot, Maurice, Ryan, Doug, Jim, Wayne, Bob K.
Guests Present: Gregory Mohammed and the UNBC Physics Club

Meeting Called to Order at 8:20 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held March 12, 2003 and opened to discussion

Treasurer’s Report:
Revenue: $3417.14
Net Income: $101.91

  • $7500 in Gaming funds is ‘In the mail’
  • UNBC Physics Club submitted a proposal to liaise with our organization.
  • Gil is preparing another Gaming Funds application for submission. Financial statements and spreadsheet detailing club activities and participation will be attached.
  • Maurice showed his plans for an observing deck.
  • Bob is working on replacing the existing scope drive. There will be periods of ‘down time’.
  • Brian is organizing a Garage Sale.
  • Motion specifying requirements for additional Observatory access.

Coming Events
March 13 Tour Katimavik 7:30 pm Observatory
March 15 Member’s Night (tour was cancelled) 7:30 pm Observatory
March 26 General Meeting 7:30 pm Observatory
March 2 2nd Annual Messier Marathon 5:30 pm Observatory

April 12 “Rain or Shine” Member’s Night 7:30 pm Observatory
April 16 Executive Meeting 7:30 pm Gil’s Office
April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Place
April 30 General Meeting 7:30 pm Observatory

May 3 “Rain or Shine” Member’s Night 7:30 pm Observatory
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

2. Treasurer’s Report
Report distributed by Rod Herd. See attached.

3. Correspondence
RASC membership reports, Calgary RASC: Star Seeker newsletter, BC Gas & Hydro Bills, BC Gaming RE: Changes in changes to direct access program. Vancouver RASC: Nova newsletter

4. Old Business
None

5. New Business
None

6. Upcoming Events
See Executive meeting summary above.

June 27 – 30: 2003 General Assembly
Cost: $110 prior to May 15th – $125 after
Accommodations available at UBC
GA is held on UBC campus
Anyone who is interested in going please let Brian know!

7. Adjournment
The meeting was adjourned at 9:00 p.m.

8. Main Presentation
Gregory Mohammed gave a presentation on the beginnings of astronomy and common telescope designs from physics viewpoint. Brian followed with a demonstration of focal plane and how a refractor works using various props.

Gil Self showed his power point presentation of the Hubble images.

Prior to the meeting everyone enjoyed some observing time using the 24” scope and Doug’s scope. Jim Toews enthralled everyone with his green laser pointer.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 2/28/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

229.19

 

Gaming Acct Royal Bank

14.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

243.72

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

243.72

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72299.72

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-325.98

TOTAL CURRENT LIABILITIES

 

-325.98

TOTAL LIABILITIES

 

-325.98

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

103.88

TOTAL EARNINGS

 

72625.70

TOTAL EQUITY

 

72625.70

   

__________

LIABILITIES AND EQUITY

 

72299.72

   

==========

Generated On: 3/25/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 2/28/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

670.6

Calendars

 

1567.2

Tours & Open House

 

371.89

Pop & Chips

 

64.96

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

425.52

TOTAL REVENUE

 

3631.84

TOTAL REVENUE

 

3631.84

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Alarm System

 

215.46

Bank Charges

 

36.50

Calendars

 

750

G.S.T.

 

0

Insurance

 

465

Internet

 

0

Office

 

149.84

Pop & Chips

 

0

Repair & Maint.

 

398.40

Sky & Telescope

 

535.28

Telephone

 

301.26

Utilities, Heat Light

 

611.22

Land Lease

 

0

TOTAL EXPENSES

 

3527.96

TOTAL EXPENSE

 

3527.96

   

_________

NET INCOME

 

103.88

   

=========

Generated On: 3/25/03