2003-03-12

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: March 12, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Brian, Gil, Glen
Members Present: Bob, Maurice
Guests Present: Greg Mohammed, Rebecca Leask

Time Meeting Called to Order at 7:36 p.m.

1. Previous Meeting Minutes
Meeting minutes from Feb. 15, 2003 were circulated

2. Treasurer’s Report
Revenue: $3417.14
Net Income: $101.91
See pages 3 & 4 for details

3. Correspondence
RASC reports; Member information changes, Centre Payments, Current Members List; request for info about the colour of the RASC Seal; NASA Space Place partners; Gina Layte from Girl Guides; Telus bill; Royal Bank account statements

4. Old Business
$7500 in Gaming funds is ‘In the mail’

5. New Business

  • UNBC Physics Club submitted a proposition to liaise with our organization.
  • Gil is preparing another Gaming Funds application for submission. Financial statements and spreadsheet detailing club activities and participation will be attached.
  • Maurice showed his plans for an observing deck.
  • Bob is working on replacing the existing scope drive. There will be periods of ‘down time’.
  • Brian is organizing a Garage Sale.

Coming Events
March 13 Tour Katimavik 7:30 pm Observatory
March 15 Member’s Night (tour was cancelled) 7:30 pm Observatory
March 26 General Meeting 7:30 pm Observatory
March 2 2nd Annual Messier Marathon 5:30 pm Observatory

April 12 “Rain or Shine” Member’s Night 7:30 pm Observatory
April 16 Executive Meeting 7:30 pm Gil’s Office
April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Place
April 30 General Meeting 7:30 pm Observatory

May 3 “Rain or Shine” Member’s Night 7:30 pm Observatory
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

Next general meeting:

Main Talk: Space shuttle by Maurice
Additional topic: Bob

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 9:00 p.m.

Revision: Add to New Business
Motion by Brian to state requirements for additional access to the facilities.

Anyone who wants to operate RASC: PG Centre equipment (either at the “tour” or outside of it must become a member of the RASC: PG Centre and will be under it’s rules regarding scope use and becoming a key holder.

  • To be a key holder a member must be trained on how to operate the scope
  • Volunteer their time to the club by running tours, open houses, booths, working on the observatory, etc
  • Be a member in good standing
  • The RASC: PG Centre executive approves (by vote) awarding the member a key

Moved: Brian Seconded: Gil Carried

Prince George Astronomical Society

Balance Sheet (Cash basis)  As At 3/31/03

ASSETS

CURRENT ASSETS

Royal Bank

176.77

Gaming Acct Royal Bank

14.53

Petty Cash

0

Sky & Tel

0

CASH TOTAL

191.3

Accounts Receivable

0

TOTAL CURRENT ASSETS

191.3

CAPITAL ASSETS

Building

50000

Accum Amort-Building

0

Telescopes & Equip.

20000

Accum Amort-Tel & Equip

0

Furn & Equip

2056

Accum Amort-Furn & Equip

0

TOTAL CAPITAL ASSETS

72056

Calendars

0

TOTAL ASSETS

72056

TOTAL ASSETS

72247.3

==========

LIABILITIES

CURRENT LIABILITIES

Accounts Payable

0

G.S.T. Paid

-311.43

TOTAL CURRENT LIABILITIES

-311.43

TOTAL LIABILITIES

-311.43

__________

EQUITY

EARNINGS

Retained Earnings

72521.82

Current Earnings

36.91

TOTAL EARNINGS

72558.73

TOTAL EQUITY

72558.73

__________

LIABILITIES AND EQUITY

72247.3

==========

Generated On: 3/13/03

 

Prince George Astronomical Society

Income Statement (Cash basis) 10/1/02 to 3/31/03

REVENUE

REVENUE

R.A.S.C. Dues

670.6

Calendars

1412.5

Tours & Open House

341.89

Pop & Chips

64.96

Other Income

531.67

Interest Inc.

0

Donations

395.52

TOTAL REVENUE

3417.14

TOTAL REVENUE

3417.14

_________

EXPENSE

EXPENSES

Accounting & Legal

0

Ads. & Promotion

65

Alarm System

215.46

Bank Charges

36.5

Calendars

750

G.S.T.

0

Insurance

465

Internet

0

Office

116.24

Pop & Chips

0

Repair & Maint.

398.4

Sky & Telescope

535.28

Telephone

301.26

Utilities, Heat Light

497.09

Land Lease

0

TOTAL EXPENSES

3380.23

TOTAL EXPENSE

3380.23

_________

NET INCOME

36.91

=========

Generated On: 3/13/03