2003-01-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: January 15, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Rod, Glen, Bob
Members Present: Wayne, Maurice
Guests Present:

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
Meeting minutes from Nov. 13, 2002 were circulated

2. Treasurer’s Report
There is a balance of approximately $200. See pages 3 & 4 for a full report.
Revenue Canada has reinstated our charity status backdated to Feb. 2002. Rod will be resubmitting the1991 and 1992 Income Tax forms to ensure that our charity status is not revoked again. GST rebate process is underway.

3. Correspondence
RASC Reports: Members, Revenue, Member Changes, Revenue Canada, Toronto, Victoria and Calgary Centre Newsletters.

4. Old Business

  • Gaming Application: Approximate 3 month wait for the funds.
  • The mould on the ceiling is still an outstanding issue.
  • Work is still in progress in beefing up security.
  • 8 members subscribed to Sky and Telescope.
  • 94 of the 125 available calendars have been sold.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – are we going to organize a group?

5. New Business

  • Alarm System: We have switched to the Curtis Elite alarm company in town. User codes are different from the old system. If you have a key, call Brian for your new code. The locks will be redone on all doors soon.
  • Wayne will lend his scope drive system to the club for evaluation.
  • School tours are tentatively scheduled for Tuesday, Jan 21st at 7:00 p.m., Thursday, Jan 23rd at 7:30 p.m. and Friday, Feb 7th at 7:00 p.m.

Open House Schedule:
Feb 7th Gil, Rod (Tour)
Feb 14th
Feb 21st Brian
Feb 28th Glen

Member’s Night Schedule:
Feb 1st Glen
Feb 8th Brian
Feb 15th
Feb 22nd Glen

Next general meeting:
Constellation of the Month: Virgo will be presented by Gil.
Main Talk: Bob will discuss Variable Star light curves.

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 9:10 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 1/31/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

767.54

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

Sky & Tel

-8.61

 

CASH TOTAL

 

788.46

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

788.46

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72844.46

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-268.17

TOTAL CURRENT LIABILITIES

 

-268.17

TOTAL LIABILITIES

 

-268.17

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

590.81

TOTAL EARNINGS

 

73112.63

TOTAL EQUITY

 

73112.63

   

__________

LIABILITIES AND EQUITY

 

72844.46

   

==========

Generated On: 1/13/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 1/31/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

408

Calendars

 

1303.8

Tours & Open House

 

221.39

Pop & Chips

 

33.71

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

19.4

TOTAL REVENUE

 

2517.97

TOTAL REVENUE

 

2517.97

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

11.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

44.4

Pop & Chips

 

0

Repair & Maint.

 

0

Sky & Tel

 

535.28

Telephone

 

200.84

Utilities, Heat Light

 

384.89

Land Lease

 

0

TOTAL EXPENSES

 

1927.16

TOTAL EXPENSE

 

1927.16

   

_________

NET INCOME

 

590.81

   

=========

Generated On: 1/13/03