2002-11-13

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: November 13, 2002
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Rod, Gil, Glen, Bob
Members Present: Wayne, Maurice, Kane, Doug
Guests Present:

Time Meeting Called to Order at 7:33 p.m.

1. Previous Meeting Minutes
Meeting minutes from Oct. 16, 2002 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Gil

2. Treasurer’s Report

Report dated 11/12/02 attached. Based on additional figures, an update will be provided by Rod before the next general meeting.

Motion to accept treasurer’s report as circulated by: Rod Seconded by: Glen

3. Correspondence
Various RASC Reports for the National Council Meeting, New Members Report, Member Information Changes Report, Members & Revenue Oct. 2002, Email from Judy Mackay saying she will pass our name around to interested teachers, Letter from Government about our AGM date, Bills from BC Gas and Telus.

4. Old Business

  • Gaming Application: No news.
  • Previous: Action will be taken on Sept 21 to address the mould on the ceiling. Gil will pick up the appropriate materials from Wayne.
  • Rod will supply an appropriately sized piece of gyproc so that Wayne can effect repairs. Glen will see if there is some gyproc in the observatory basement on Friday evening.
  • Previous: Bob and Wayne will beef up building security in October.
  • Bob has the remaining material and will bring it out to the observatory.

5. New Business

  • Calendar Sales: we have sold 32 calendars and have brought in $495.55 (John A might have sold more, I haven’t heard from him yet.)
  • Welcome Wagon will be handing out our brochures (no cost to us)
  • Bob gave a National Council report.
  • Elections: Letter from government saying we have to have them after the year-end.
  • Action: Glen mailed out a letter stating that the AGM will be held on the last Wednesday of October to bring us into compliance with the requirements. Letter on file.
  • Maurice (or Brian) will email all members regarding the Sky and Telescope Subscription.
  • Brian has completed the requirements to earn the Explore the Universe Certificate and has submitted his observations to Bob for approval. Bob has graciously agreed to be the person to approve/reject this and future submissions for this certificate. Upon approval, the award will be presented at the next scheduled general meeting.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – We are going to organize a group.
  • Discussion regarding an increase in the member surcharge. Decision deferred pending more information from RASC and examination of last year’s membership data.
  • Discussion on how to better educate and involve new members. ‘Rain or shine night’ will be dedicated to bringing those that wish to know how to use the club equipment up to speed.

Next general meeting:
Constellation of the Month: Leo by Glen Harris
Main Talk: Asteroids by Bob Nelson

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Glen

Adjourned at 9:20 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 11/7/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

404.87

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

75.8

 

CASH TOTAL

 

510.2

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

510.2

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72566.2

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-187.04

TOTAL CURRENT LIABILITIES

 

-187.04

TOTAL LIABILITIES

 

-187.04

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

231.42

TOTAL EARNINGS

 

72753.24

TOTAL EQUITY

 

72753.24

   

__________

LIABILITIES AND EQUITY

 

72566.2

   

==========

Generated On: 11/12/02

   

 

Prince George Astronomical Society

     

Income Statement (Cash basis) 10/1/02 to 11/7/02

     

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

244.8

Calendars

 

0

Tours & Open House

 

151.71

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

19.4

TOTAL REVENUE

 

420.22

TOTAL REVENUE

 

420.22

   

________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

43.13

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

188.8

TOTAL EXPENSE

 

188.8

   

________

NET INCOME

 

231.42

   

========

Generated On: 11/12/02