2002-10-30

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: October 30, 2002
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen
Members Present: Ryan, Gerhard, Doug, Charles, Dan, John, Art, Maurice
Guests Present: Kathryn

Time Meeting Called to Order at 7:30 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held 02/10/16 and opened to discussion

Treasurer’s Report:
Total Revenue $211.47
Net Income $65.80

Old Business:

  • Door locks still need to be rekeyed.
  • Holes drilled and inserts in place to help beef up building security.
  • Maurice’s Letter to the Editor regarding light pollution was printed in the Citizen.
  • Website now has information on light pollution.
  • Wayne was given a key to the Observatory.
  • Updates/changes requested by the Gaming Commission have been sent in.

New Business:

  • Wayne and Maurice provided handouts and showed materials that could be used for upgrading/replacing the 24” scope’s drive/control system. Bob’s input will also be required.
  • Building directors to ventilate the flat roof and address the mould problem in the hallway leading to the dome.
  • Bob will be invited to look over/approve members’ observations pertaining to obtaining The Explore the Universe Certificate.
  • Kane provided information that could be used for a “Project Corner” column in the newsletter.
  • Maurice provided cost estimates to expand the parking lot, improve the driveway, extend the sidewalk, establish a permanent observation deck, and build light barriers.
  • Steps have been taken to have the club’s charitable status reinstated.
  • Christmas Pot Luck dinner to be held at the Observatory on Wednesday, December 11th from 6:00 p.m. to 9:00 p.m.

2. Treasurer’s Report
See the attached detailed statements on pages 3 & 4.

3. Correspondence
None

4. Old Business
None

5. New Business
Gil handed out and explained the Visual Meteor Observation Form on Kane’s behalf.

6. Upcoming Events
November 18th is Leonids night. Public viewing at the observatory.
December 11th is the Pot Luck Christmas Party. 6-9 p.m. at the observatory

Volunteers for Open House Nights
Nov.1 Doug, Rob, Glen
Nov. 8 Brian, Doug
Nov. 15 Glen, Wayne
Nov. 22 Gil
Nov. 29 Glen

Volunteers for Member’s Night Hosts
Nov. 2 Brian
Nov. 9 Doug, Glen
Nov. 16 Brian
Nov. 23 Glen, Wayne
Nov. 30 Brian?

6. Constellation of the Month
Maurice presented Aquila as this month’s constellation.

7. Main Presentation
John explained Celestial Navigation to the group.

8. Adjournment
The meeting was adjourned at 9:45 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 10/31/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

169

Calendars

 

0

Tours & Open House

 

38.16

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

0

TOTAL REVENUE

 

211.47

     

TOTAL REVENUE

 

211.47

   

________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

0

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

145.67

     

TOTAL EXPENSE

 

145.67

   

________

NET INCOME

 

65.8

   

========

     
     

Generated On: 10/16/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 10/31/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

273.85

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

42.47

 

CASH TOTAL

 

345.85

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

345.85

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72401.85

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-185.77

TOTAL CURRENT LIABILITIES

 

-185.77

     

TOTAL LIABILITIES

 

-185.77

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

65.8

TOTAL EARNINGS

 

72587.62

     

TOTAL EQUITY

 

72587.62

   

__________

LIABILITIES AND EQUITY

 

72401.85

   

==========

     
     

Generated On: 10/16/02