2002-10-16

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: October 16, 2002
Location: 230-177 Victoria Street

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Wayne, Maurice, Kane, Brian, Glen
Members Present: None
Guests Present: None

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
Meeting minutes from Sept 11, 2002 were circulated
Motion to accept minutes as circulated by: Brian Seconded by: Kane

2. Treasurer’s Report
See page 3 & 4 for the detailed statements.
Alarm monitoring fees are due on Dec 30, 2002.
Insurance is paid up until the end of February 2003.

3. Correspondence
Various Emails from the RASC including: RASC Fall Council Meeting, Toronto Centre Observatory Tour & Hospitality, Explore the Universe template file, National Council Meeting October 26, 2002 – Teleconferencing, New Members Report, Transfers In Report, Member Information Changes Report, RASC Members 09/02, Agenda for October 26, 2002
National Council Meeting; RASC Minutes; National Council Meeting – Dinner.

4. Old Business

  • Gaming Application: Gil was contacted and updates/ changes were requested by Gaming. Those changes have been made and sent in.
  • Wayne and Bob, the building directors, will arrange to ventilate the flat roof, address the hallway mould problem, and complete the building security upgrade. Holes have been drilled and inserts are in place. The bars are still required.
  • Wayne’s wife is unable to re-key the Schlage type locks. This item has been tabled until funds are available to have this work done.
  • Wayne was given a key to the Observatory.

4. Old Business (cont’d)

  • Maurice forwarded Mathew his light pollution information for the website. It has been added and looks great. Brian has added all but 6 of the newsletters to the site. He needs to find a hardcopy of the following newsletters: 66, 58, 57, 52, 49 and 48 Mathew has added several new features to the site including: Quick access from the main page to Membership, Events and Contact Information. He has also added a constantly updated Sky Chart centered on the observatory and an Astro Photo of the Month area.

5. New Business

  • Wayne and Maurice provided handouts and presented the hardware that could be used to replace/upgrade the 24” scope’s drive/control system.
  • Bob will be invited to examine/approve members’ observations pertaining to obtaining The Explore the Universe Certificate. Brian will be the first candidate.
  • Kane distributed some information that could be used for a “Project Corner” column in the newsletter.
  • Maurice presented a detailed cost analysis to improve the driveway, expand the parking lot, extend the sidewalk, establish a permanent viewing deck, and provide light shields.
  • Steps have been taken to have the club’s charitable status reinstated.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – are we going to organize a group? This item was tabled for discussion at a later time.
  • Leonid Meteor Shower on November 18, 2002 7:30 p.m. at the Observatory.
  • Tours on October 24 (7:00 pm) & 26 (6:00 pm). So far Brian is running both. Glen is helping on the 26th as well as running Open House on the 25th
  • The 2nd Annual Christmas Pot Luck Dinner will be held at the Observatory on Wednesday Dec. 11th from 6 p.m. until 9 p.m.
  • Volunteers are needed for Open Houses and Members’ Nights in November.

Next general meeting:
Constellation of the Month: Brian

Main Talk: John A. will talk about celestial navigation

6. Adjournment
Motion to adjourn by: Brian
Seconded by: Glen

Adjourned at 10:03 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis) As At 10/31/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

273.85

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

42.47

 

CASH TOTAL

 

345.85

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

345.85

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72401.85

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-185.77

TOTAL CURRENT LIABILITIES

 

-185.77

TOTAL LIABILITIES

 

-185.77

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

65.8

TOTAL EARNINGS

 

72587.62

TOTAL EQUITY

 

72587.62

   

__________

LIABILITIES AND EQUITY

 

72401.85

   

==========

Generated On: 10/16/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 10/31/02

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

169

Calendars

 

0

Tours & Open House

 

38.16

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

0

TOTAL REVENUE

 

211.47

TOTAL REVENUE

 

211.47

   

________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

0

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

145.67

TOTAL EXPENSE

 

145.67

   

________

NET INCOME

 

65.8

   

========

Generated On: 10/16/02