2002-09-11

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: September 11, 2002
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen, Bob
Members Present: Maurice, Mathew, Wayne
Guests Present:

Time Meeting Called to Order at 7:48 p.m.

1. Previous Meeting Minutes
Meeting minutes from August 14, 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Brian

2. Treasurer’s Report
REVISED See page 3 & 4 for attached report dated 8/13/02
Brian will give Rod the bill for Recreation Market Booth – $65.00

3. Correspondence
Letter from Hubble Homestead looking for donations. Letters from Porter McMillan reminding us of the upcoming deadline for insurance coverage. Regional District sent final copies of completed paperwork for the holding tank installation – all done finally! Letter from Judy Mackay outlining the “Scientist & Innovators in the Schools” program. “The StarSeeker” newsletter from Calgary Centre. Bills from Telus, BC Gas and BC Hydro. Emails from RASC: Membership List, Member Info. Changes report, New Members Report, Revenue report, Job position available with CASCA, SkyNews delayed until the end of September, October Council Meeting, Uranian Moons Visual Ephemeris software.

4. Old Business

  • Switching bank accounts to Hong Kong bank – Rod has decide not to switch due to their fee system.
  • Issuing Charity Tax Receipts to companies donating services/ merchandise – Rod has asked the appropriate government people how this works. Procedure is as follows. The company issues us an invoice. The company marks the invoice as a donation. We (the Society) pay the company the GST & PST indicated on the invoice. We issue the company a tax receipt for the portion of the receipt that is for the service/ merchandise.

4. Old Business (continued)

  • Glen sent TELUS a receipt for their $200 donation.
  • Gil is working on a new format for the newsletter.
  • Action will be taken on Sept 21 to address the mould on the ceiling. Gil will pick up the appropriate materials from Wayne.

5. New Business
Volunteers for Open House
September 13 Glen, Maurice
September 20 Gil
September 27 Bob, Maurice
October 4 Brian, Wayne
October 11 Glen, Wayne
October 18 Gil, Wayne
October 25 Bob, Wayne

Volunteers for Member’s Night Hosts
September 14 Messier Hunt at Baldy Hughes
September 21 Brian (Rain or Shine)
September 28 Brian October 5 Bob
October 12 October 19 Brian (Rain or Shine)
October 26 Glen

  • Wayne will ask his wife if she is willing to change the observatory locks and keys.
  • Bob and Wayne will beef up building security in October.
  • The executive approved giving Wayne a key to the building.
  • Duties of the Executive will be published in the September newsletter.
  • Reviewed the Innovation Resource Centre Marketing Campaign, and discussed some of their recommendations.
  • Mathew and the group put forth some ideas on how to improve the website.
  • Brian circulated a new club brochure/pamphlet.
  • Gil’s wishlist was presented and discussed.
  • Gil and Wayne showed their impressive Group Tour PowerPoint Presentations.

Next general meeting:
Constellation of the Month: Not discussed
Main Talk: skip due to length of elections? Not discussed

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Glen

Adjourned at 10:35 p.m.

REVISED to include financial statements 02/10/19

Prince George Astronomical Society

   

Balance Sheet (Cash basis) As At 8/13/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

764.09

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

160.3

 

CASH TOTAL

 

953.92

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

953.92

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

73009.92

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-163.82

TOTAL CURRENT LIABILITIES

 

-163.82

TOTAL LIABILITIES

 

-163.82

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

252

TOTAL EARNINGS

 

73173.74

TOTAL EQUITY

 

73173.74

   

__________

LIABILITIES AND EQUITY

 

73009.92

   

==========

Generated On: 8/13/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 8/13/02

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

765

Calendars

 

841.4

Tours & Open House

 

1472.89

Pop & Chips

 

73.55

Other Income

 

0

Interest Inc.

 

0

Donations

 

1090.06

TOTAL REVENUE

 

4242.9

TOTAL REVENUE

 

4242.9

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

95.9

Bank Charges

 

23

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

0

Office

 

187.52

Pop & Chips

 

90.27

Repair & Maint.

 

335.4

Telephone

 

615.06

Utilities, Heat Light

 

1104.87

Land Lease

 

214

TOTAL EXPENSES

 

3990.9

TOTAL EXPENSE

 

3990.9

   

_________

NET INCOME

 

252

   

=========

Generated On: 8/13/02