2002-08-14

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: August 14, 2002
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Brian, Gil, Rod
Members Present: Maurice
Guests Present:

Time Meeting Called to Order at 7:40 p.m.

1. Previous Meeting Minutes
Meeting minutes from May 15th, 2002 were circulated
Motion to accept minutes as circulated by: Rod Seconded by: Gil

2. Treasurer’s Report
See page 3 & 4 for a detailed financial report

Motion to accept treasurer’s report as circulated by: Rod Seconded by: Gil

3. Correspondence
Email from Judy Mackay, Coordinator, Scientists and Innovators in the Schools

4. Old Business

  • Innovation Resource Centre Marketing Campaign: work is ongoing. There should have a report from the surveys shortly.
  • Switching bank accounts to Hong Kong bank – work in progress. Rod is investigating service charges.

5. New Business

  • Motion to run open houses until the end of November made by Gil
  • Seconded by Maurice. Carried
  • Create a new column in newsletter for people working on certificates, to encourage more people to do them and keep the people who have started them motivated. The format could be their Name, Certificate being worked on and number of observations completed.
  • Gil will be working at changing the newsletter format.

5. New Business (Continued)

  • Renting telescope policy. Available to qualified members only. Take the 8” black SCT on a member’s night, bring it back at the next one. $5 per week.
  • There is mould on the ceiling in the hallway outside the warm room. 6” of the gyproc around the light will be cut out to determine the scope of the problem. More air circulation is required in the hall to prevent the mould from reforming. Various methods were suggested.
  • Secretary to send out notice of annual elections. This was completed on August 17th.

Open House Volunteers
August 23 Gil
August 30 ??
September 6 Brian
September 13 ??

Member’s Night Hosts
August 24 ???
August 31 Glen
September 7 Brian
September 14 Messier Hunt at Baldy Hughes

  • Brian requested help in selling calendars.

Next general meeting:
Constellation of the Month: Cassiopeia presented by Gil
Main Talk: Gil – trip to Kobau (?) Bob – last years travels (?)

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Gil

Adjourned at 9:11 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 8/13/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

765

Calendars

 

841.4

Tours & Open House

 

1472.89

Pop & Chips

 

73.55

Other Income

 

0

Interest Inc.

 

0

Donations

 

1090.06

TOTAL REVENUE

 

4242.9

     

TOTAL REVENUE

 

4242.9

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

95.9

Bank Charges

 

23

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

0

Office

 

187.52

Pop & Chips

 

90.27

Repair & Maint.

 

335.4

Telephone

 

615.06

Utilities, Heat Light

 

1104.87

Land Lease

 

214

TOTAL EXPENSES

 

3990.9

     

TOTAL EXPENSE

 

3990.9

   

_________

NET INCOME

 

252

   

=========

     
     

Generated On: 8/13/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 8/13/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

764.09

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

160.3

 

CASH TOTAL

 

953.92

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

953.92

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

73009.92

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-163.82

TOTAL CURRENT LIABILITIES

 

-163.82

     

TOTAL LIABILITIES

 

-163.82

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

252

TOTAL EARNINGS

 

73173.74

     

TOTAL EQUITY

 

73173.74

   

__________

LIABILITIES AND EQUITY

 

73009.92

   

==========

     
     

Generated On: 8/13/02