2002-05-29

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: May 29th, 2002
Location: RASC: PG Centre Observatory: Tedford Rd.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Brian, Pete, Glen
Members Present: Ryan, Wayne, Judy, Gerhard, Art, Steve, Kane

Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
Meeting minutes from April 24th, 2002 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Pete

2. Treasurer’s Report

  • Given by Rod
  • See pages 3 & 4 for a detailed report.
  • Pop and Chips on statement will be added as income items for tracking purposes.
  • Rod made a motion to change the banking account to the Hong Kong Bank.
  • Seconded by: Glen Carried
  • Motion to accept treasurer’s report as circulated by: Rod Seconded by: Glen Carried

3. Correspondence
Various RASC emails: New Members Report, Member Info Changes report, Members April 2002, Maintenance Position at DDO, New Toronto Centre Proposal to Council, Council Meeting Agendas, Council Reports: Unattached Members, Deceased Members, Property, National Sectary Report, B.O.G. Report, Membership & Promo Report, Light Pollution Abatement Committee Report, Observing Certificate Committee Report, GA 2004 Invite, (St. Johns), Historical Committee Report, Information about GA 2002, RASC Financial Report, Publication Committee Report, Computer Use Committee Report

4. Old Business
No news on the gaming grant application. The gaming commission received it on April 15th, 2002 but we must wait at least 12 weeks before contacting them for an update.

Upcoming tours

  • June 1st – 50 Girl Guides plus leaders at 9:30 p.m. Gina Layte
  • June 6th – St. Ann’s School (Quesnel) 8:30 p.m. Norman Kidwell
  • July 1st – Solar viewing in Fort George Park starting at 1 p.m.
  • Impromptu Solar viewings will be held throughout the summer.
  • July 6th- Scope maintenance.
  • The August 28th general meeting will be held at the Fort George Park bandshell.
  • Al Whitman will be speaking to the club at the observatory on Sept 4th
  • Messier Marathon at Baldy Hughes on Sept 14th.

Fund Raising: We will be selling chips & pop at the observatory: $1.00 Pop – $0.50 Chips.
Other ideas for fundraising included a Memorial Fund, perpetual auction, pop can returns, and selling hand warmers.

BBQ – smashing success: everyone who came had a good time playing with Wayne’s webcam “toys”.

It was decided to add a Librarian, Observing director, Light Pollution director, Building director, Technical director and National Council representative to the existing executive.

5. New Business
The club has received a supply of Explore the Universe Certificates.

Presentations
Brian did a presentation on the constellation Ophiuchus

6. Adjournment
Motion to adjourn by: Rod
Seconded by: Brian

Adjourned at 8:22 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 5/28/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

841.28

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

-31.15

 

CASH TOTAL

 

839.66

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

839.66

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72895.66

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-128.64

TOTAL CURRENT LIABILITIES

 

-128.64

     

TOTAL LIABILITIES

 

-128.64

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

102.56

TOTAL EARNINGS

 

73024.3

     

TOTAL EQUITY

 

73024.3

   

__________

LIABILITIES AND EQUITY

 

72895.66

   

==========

     
     

Generated On: 5/30/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 5/31/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

678.6

Calendars

 

841.4

Tours

 

1067.32

Other Income

 

0

Interest Inc.

 

0

Donations

 

823.17

TOTAL REVENUE

 

3410.49

     

TOTAL REVENUE

 

3410.49

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Bank Charges

 

17.75

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

7.1

Office

 

135.42

Pop & Chips

 

90.27

Repair & Maint.

 

169.05

Telephone

 

462.39

Utilities, Heat Light

 

822.07

Land Lease

 

214

TOTAL EXPENSES

 

3307.93

     

TOTAL EXPENSE

 

3307.93

   

_________

NET INCOME

 

102.56

   

=========

     
     

Generated On: 5/30/02