2002-05-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: May 15th, 2002
Location: #30 – 1839 1st Avenue
Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Rod, Pete, Glen, Kane, Brian
Members Present: Maurice

Meeting Called to Order at 7:50 p.m.

1. Previous Meeting Minutes
Meeting minutes from April 10th, 2002 were circulated
Motion to accept minutes as circulated by: Glen Seconded by: Gil

2. Treasurer’s Report
See pages 3 & 4 of the minutes for details.
$5 from the donation jar and a $60 cheque were given to Rod for deposit.
TELUS and BCGAS bills were given to Rod, which he processed immediately.
Motion to accept treasurer’s report as circulated by: Rod and Seconded by: Glen

3. Correspondence
Various RASC emails: maintenance position at the DDO, January council minutes, New members report, April Membership list, Member info changes report, Council meeting agendas, etc. All correspondence is available for viewing in the club’s email account.

4. Old Business

  • No news on the gaming grant application. The gaming commission received it on April 15th, 2002 but we must wait at least 12 weeks before contacting them for an update.
  • Tabled to the August executive meeting is the issue of changing the club’s name.
  • Glen applied for another $200 TELUS grant.

5. New Business
Upcoming tours

  • June 1st – 50 Girl Guides plus leaders at 9:30 p.m. Gina Layte
  • June 6th – St. Ann’s School (Quesnel) 8:30 p.m. Norman Kidwell
  • July 1st – Solar viewing in Fort George Park
  • Impromptu Solar viewings will be held throughout the summer.
  • The August 28th general meeting will be held at the Fort George Park bandshell.
  • Al Whitman will be speaking to the club at the observatory on Sept 4th.
  • Observing at Baldy Hughes on Sept 14th.

Fund raising ideas were tossed around. The consensus was to:

  • Purchase pop and chips at Costco and offer them at the observatory to the viewing public and club members for $1.00 per item. We will use the tours on June 1st and 6th to gauge the results of this decision. Pop will be stored on the floor of the basement under the dome in order to keep the beverage somewhat cool.
  • Throw a Loonie, Toonie or spare change into the jar when using the club resources.

Year-End Meeting: The barbecue will be held at the observatory on May 25th at 7:00 p.m. Potluck, except bring your own items for barbecuing.
ACTION ITEM- Glen will transport his and Brian’s barbecues to the observatory.

  • It was decided to add a Librarian, Observing director, Light Pollution director, Building director, Technical director and National Council representative to the existing executive.
  • ACTION ITEM- Glen to submit an item for the May newsletter outlining the requirements for each position. (This item was completed on May 18th)
  • Discussed Mathew’s proposal for spending gaming funds to acquire equipment that would enable members to perform high magnification photography using the big scope.
  • His request will be put on a list that will be prioritized once the club has received the gaming grant.
  • Bob submitted a comprehensive list of 8 upgrade goals for the 24” telescope, which will be discussed with Bob upon his return. If modifications are made to the main telescope, it is essential that the scope be fully operational once public viewing restarts in August.
  • Establish a rough long-term (5 years?) list of priorities.
  • ACTION ITEM- Gil will draw this up over the summer.
  • Decided to lower the phone bill by returning the rented phone and replacing it with one supplied by Brian.

Next general meeting:
Constellation of the Month: Gil
Main Talk: General BS session

6. Adjournment
Motion to adjourn by: Rod
Seconded by: Brian

Prince George Astronomical Society

     

Balance Sheet (Cash basis)  As At 5/17/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

841.28

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

CASH TOTAL

 

870.81

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

870.81

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72926.81

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-125.27

TOTAL CURRENT LIABILITIES

 

-125.27

     

TOTAL LIABILITIES

 

-125.27

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

130.34

TOTAL EARNINGS

 

73052.08

     

TOTAL EQUITY

 

73052.08

   

__________

LIABILITIES AND EQUITY

 

72926.81

   

==========

     
     

Generated On: 5/18/02

   

 

Prince George Astronomical Society

 

Income Statement (Cash basis) 10/1/01 to 5/17/02

 

REVENUE

 
   

REVENUE

 

R.A.S.C. Dues

678.6

Calendars

841.4

Tours

1046.97

Other Income

0

Interest Inc.

0

Donations

823.17

TOTAL REVENUE

3390.14

   

TOTAL REVENUE

3390.14

 

_________

EXPENSE

 
   

EXPENSES

 

Accounting & Legal

0

Ads. & Promotion

65

Bank Charges

17.75

Calendars

412.5

G.S.T.

0

Insurance

912.38

Internet

7.1

Office

135.42

Pop & Chips

51.83

Repair & Maint.

159.36

Telephone

462.39

Utilities, Heat Light

822.07

Land Lease

214

TOTAL EXPENSES

3259.8

   

TOTAL EXPENSE

3259.8

 

_________

NET INCOME

130.34

 

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