2002-04-24

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: April 24, 2002
Location: 7365 Tedford Road
Prince George, BC

Chairperson: Gil Self
Recording Secretary: Glen Harris
Executives Present: Gil, Rod, Pete, Glen
Members Present: Maurice, Gerhard, Wayne, Doug, John, Judy, Mathew, Art
Guests Present: Glenn Zuhlke

Time Meeting Called to Order at 7:10 p.m.

1. Previous Meeting Minutes
Meeting minutes from March 27th , 2002 were circulated
Motion to accept minutes as circulated by: Mathew Seconded by: Glen

2. Treasurer’s Report
See page 4 & 5 of the minutes.
$30 from the donation jar was given to Rod for deposit.
Motion to accept treasurer’s report as circulated by: Glen Seconded by: Doug

3. Correspondence
Various RASC emails: Thank you for getting the annual report information in quickly. Please ensure that your club is using the current pricing info on brochures. “Name a Star” info page has been updated ~ can be requested from Bonnie.

4. Old Business

  • Rod’s roofer friend has fixed the roof leak – at least we haven’t seen any water inside the building since he worked on it. Thanks to Rod for arranging the repair.
  • The Gaming grant has been received by the government and is being processed. We haven’t had any requests for additional information on the forms we sent in, so all is well so far.
  • Doug has donated the dew shields to the club.

5. New Business
Volunteer list for hosting the Friday Open Houses in May:
May 3 Brian
10 Gil
17 Brian
24 Maurice
31 Brian

Volunteer list for hosting the Saturday Members Nights in May:
May 4 Wayne
11 Brian
18 Doug
25 Club Barbecue at the observatory starting at 7:00 p.m.

Upcoming tours
May 2nd – Ron Brent Elementary – 8:30 p.m.
May 6th – Brownies – Brian will give a short talk at Edgewood Elementary school during their meeting.

General Meetings will start at 7:30 p.m. beginning in May as many members are finding it too rushed fitting their dinner in between getting off work and arriving at the meeting on time.

Fund raising ideas in addition to the ones mentioned below were requested from the members. This topic was tabled to the next general meeting.

  • Get each member who is willing to donate $50 to $100 to put into a special fund for running the facility (electric, gas etc.)
  • Throw a Loonie or Toonie into the jar when using the club resources.
  • Ask for corporate donations.
  • Run a draw or some other lottery.
  • Dues increase.
  • Have “fines” at meetings for speaking out of turn, saying something silly, using certain words, etc. Monies to be donated to general revenue.

Year-End Meeting: The barbecue was moved to May 25th because many members will be away on the May 18th long weekend.

Maurice has researched subscription rates for the Sky and Telescope Magazine. If 5 or more members subscribe, the rate will be reduced by US$10. Subscribers also receive a 15% discount on anything purchased from their web site.

A motion to add a Librarian, Observing director, Light Pollution director, Building director, Technical director and National Council representative to the existing executive was referred back to the Executive for discussion at the August Executive meeting.
Moved: Judy Seconded by: Pete Carried

5. New Business (continued)
Mathew submitted a proposal for spending gaming funds to acquire equipment that would enable members to perform high magnification photography using the big scope. Price list and associated information is filed along with the printed copy of these minutes.
A motion was made to refer this subject to the executive for discussion.
Moved: Judy Seconded by: Mathew

Bob submitted a comprehensive list of 8 upgrade goals for the 24” telescope, a copy of which is filed along with the printed copy of these minutes. Acquisition of the gaming grant funds will be required before several of the listed items can be done.

Al Whitman will speak to the club on September 4th at the observatory.

Next general meeting:
Constellation of the Month: No takers

6. Adjournment
Motion to adjourn by: Gil
Seconded by: Mathew

Adjourned at 8:08 p.m.

Presentations:
Maurice gave a talk on light pollution and various types of lighting fixtures.

Peter presented Cassiopeia as the constellation of the month.

Wayne demonstrated his modified Web cam by using a laptop and the club Dobsonian to view at prime focus, several objects in the evening sky.

Glenn Zuhlke demonstrated a high quality servo system.

A big THANK YOU to all presenters for the time and effort spent on their topics.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 4/30/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

715.16

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

CASH TOTAL

 

744.69

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

744.69

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72800.69

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-112.26

TOTAL CURRENT LIABILITIES

 

-112.26

     

TOTAL LIABILITIES

 

-112.26

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

-8.79

TOTAL EARNINGS

 

72912.95

     

TOTAL EQUITY

 

72912.95

   

__________

LIABILITIES AND EQUITY

 

72800.69

   

==========

     
     

Generated On: 4/21/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 4/30/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

667.6

Calendars

 

837.4

Tours

 

835.97

Other Income

 

0

Interest Inc.

 

0

Donations

 

762.87

TOTAL REVENUE

 

3103.84

     

TOTAL REVENUE

 

3103.84

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Bank Charges

 

15.5

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

7.1

Office

 

135.42

Repair & Maint.

 

159.36

Telephone

 

392.71

Utilities, Heat Light

 

798.66

Land Lease

 

214

TOTAL EXPENSES

 

3112.63

     

TOTAL EXPENSE

 

3112.63

   

_________

NET INCOME

 

-8.79

   

=========

     
     

Generated On: 4/21/02