2002-04-10

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: April 10, 2002
Location: #30 – 1839 1st Ave
Prince George, BC

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Rod, Pete, Glen
Members Present: Maurice

Time Meeting Called to Order at 7:04 p.m.

1. Previous Meeting Minutes
Meeting minutes from March 13th , 2002 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Glen

2. Treasurer’s Report
See page 3 & 4 of the minutes.

The Charity receipts for Paul Roberts’ $300 donation, and TELUS’ $200 donation have been issued. Rod is waiting for Doug’s receipts before reimbursement in the amount of $32.14 for the dew shields can be issued.

Motion to accept treasurer’s report as circulated by: Rod Seconded by: Gil

3. Correspondence
Various RASC emails: New Members Report, Members Info Changes Report, Thank You note for sending in the annual report info, Membership List, Member Revenue Report, Invite for National Council Meeting. Membership Fee Decoupling Info.

4. Old Business

  • Maurice will check with the school district in May regarding the acquisition of some lockers.
  • The details of the gaming grant were finalized, and will be (was) submitted on April 11, 2002. A big thank you to everyone involved in bringing to completion a difficult objective.
  • A letter of complaint was sent to the National office regarding the late delivery of SkyNews and the RASC Journal.
  • Reminder: Astronomy Day: April 20th will be held at Parkwood Place starting at 7 p.m.

5. New Business

  • Once the ice is off the roof, Rod will arrange for a roofing consultant to isolate the source of the leak, and effect repairs.
  • Motor Drive: Jon Bowen is working on a new design. It will use Xerox copier parts and off the shelf stuff at Radio Shack. He figures it will cost around $100 to build. Gil is hoping to have the motor and associated electronics installed by mid June.
  • The issue of fundraising will be brought up at the next general meeting.
  • Ideas:
  • Get each member who is willing to donate $50 to $100 to put into a special fund for running the facility (electric, gas etc.)
  • Throw a Loonie or Toonie into the jar when using the club resources.
  • Ask for corporate donations.
  • Run a draw or some other lottery.
  • Dues increase.

Year End Meeting: A barbecue will be held at the observatory on May 18th (one day before 1st Quarter moon)

Upcoming Tours:
April 12th – Car Club & Carney Hill Scouts – 7:30 p.m.
May 2nd – Ron Brent Elementary – 8:30 p.m.
May 6th – Brownies – Edgewood Elementary – Brian will give a short talk at the school during their meeting.

Maurice has researched subscription rates for the Sky and Telescope Magazine. If 5 or more members subscribe, the rate will be reduced by US$10. Subscribers also receive a 15% discount on anything purchased from their web site.

Next general meeting:
Constellation of the Month: Pete will present Cassiopeia
Main Talk: Maurice will discuss light pollution, lighting design and current trends towards bylaws.

6. Adjournment
Motion to adjourn by: Maurice
Seconded by: Pete

Adjourned at 8:55 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 4/10/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

749.69

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

-17.03

 

CASH TOTAL

 

762.19

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

762.19

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72818.19

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-96.56

TOTAL CURRENT LIABILITIES

 

-96.56

     

TOTAL LIABILITIES

 

-96.56

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72921.74

Current Earnings

 

-6.99

TOTAL EARNINGS

 

72914.75

     

TOTAL EQUITY

 

72914.75

   

__________

LIABILITIES AND EQUITY

 

72818.19

   

==========

     
     

Generated On: 4/10/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/01 to 4/10/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

667.6

Calendars

 

837.4

Tours

 

767.87

Other Income

 

0

Interest Inc.

 

0

Donations

 

745.84

TOTAL REVENUE

 

3018.71

     

TOTAL REVENUE

 

3018.71

   

_________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Bank Charges

 

15.5

Calendars

 

412.5

G.S.T.

 

0

Insurance

 

912.38

Internet

 

7.1

Office

 

135.42

Repair & Maint.

 

159.36

Telephone

 

337.66

Utilities, Heat Light

 

766.78

Land Lease

 

214

TOTAL EXPENSES

 

3025.7

     

TOTAL EXPENSE

 

3025.7

   

_________

NET INCOME

 

-6.99

   

=========