2002-02-27

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: February 27, 2002
Location: 7365 Tedford Road – PGASO

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Rob, Kane, Brian, Rod
Members Present:,Maurice, Gerhard, Ryan, Tanya, Doug, Dan
Also present were 7 guests

Time Meeting Called to Order: 7:00 p.m.

1. Previous Meeting Minutes
Meeting minutes from Jan.30, 2002 were circulated

Motion to accept minutes as circulated by: Brian
Seconded by: Rod

2. Treasurers Report

Prince George Astronomical Society

   

Balance Sheet  As At 2/28/02

   

ASSETS

   
     

Current Assets

   

Petty Cash

10

 

Gaming Account

29.53

 

Royal Bank Account

794.94

 

Total Cash

 

834.47

Accounts Receivable

0

 

Total Receivable

 

0

Prepaid Expense & Deposits

 

0

Total Current Assets

 

834.47

TOTAL ASSETS

 

834.47

2.  Treasurers Report cont’d

   

LIABILITIES

   

Current Liabilities

   

Accounts Payable

 

0

GST Paid on Purchases

-83.25

 

GST Owing (Refund)

 

-83.25

Total Current liabilities

 

-83.25

     

TOTAL LIABILITIES

 

-83.25

   

________

EQUITY

   

Retained Earnings – Previous Year

 

921.74

Current Earnings

 

-4.02

Total  Equity

 

917.72

     

TOTAL EQUITY

 

917.72

   

________

LIABILITIES AND EQUITY

 

834.47

     

Generated On: 2/28/02

   

 

3. Correspondence

  • Various RASC emails: Centre Treasurer Manual, New Members List, Member Information Changes Report, Centre Current Membership List, Membership Revenue Processed in Jan. 2002 report, RASC being nominated for the Michael Smith Award for Science Promotion.
  • RASC General Assembly in Montreal, May 17-19, 2002 registration is $95.00 per person before March 15, $110.00 per person thereafter. Companions of registrants can register for $40.00 per person before March 15, $50.00 per person thereafter.
  • To register on-line or find out more about the GA, just point your browser to: http://www.rasc.ca:22002/rasc/index.jsp
  • CASCA-Westar Lectureship. The CASCA-Westar Lectureship in Astronomy is a program that makes it possible to arrange for a professional astronomer to visit and share with your community the most recent discoveries about the universe.
  • Report by Glen Harris on what he received from Gil at the guest speaker talk.
  • Returned newsletter mailing from Grant Roden. Steve, please discontinue this mailing.
  • Request to participate in a Saturn Study.
  • Questionnaire from BC Assets & Land Corporation regarding our tenure.
  • Application to participate in the Spring Recreation Market at Pine Center on April 5/6, 2002. Cost is $65.00
  • Gaming news.
  • Certificate from Career Programs.
  • PG Leisure Services Department Volunteer Recognition Awards nomination info.

4. Old Business
The executive is continuing to work on catching up on the government reports, finances, and name change. Many thanks to Glen and Rod for dredging through the piles of paperwork.

5. New Business

  • Now that we have more than one person running member’s night, Brian was thinking of making one Saturday a month a “rain or shine” member’s night. This would enable members to view the clubs videos, pick up books, collimate their scopes, etc. at the observatory without delaying a regular meeting. This would also provide more social time for members. Brian is willing to run these nights. They would occur the 2nd Saturday of the month.

Volunteer list for hosting the Saturday member’s nights in March.
2 Glen
9 Brian B. – this one will be “rain or shine”
16 Messier Hunt at Baldy Hughes
23 Glen

Volunteer list for hosting the Open Houses in April.
5 Brian B, Glen
12 Gil
19 Kane
26 Maurice, Rob

  • Dew shields for the club’s two 8” SCT’s: Doug has volunteered to make them up. Cost should be $40.00 or under depending on how much of the required materials could be scrounged up.
  • Once signing authority has been changed at the bank, and cheques totaling $349.00 have been issued, the following items can be brought to completion.
  • Submission of 2001 Society Annual Report. A financial statement must be included.
  • Fee is $25.00
  • Submission of Notice of Change of Director. Fee is $15.00
  • Submission of change of address. Fee is $15.00
  • Renewal of Tenure (License of Occupation). To be included with this application is a Tax Clearance Certificate, and a Certificate of Insurance. Both certificates have been obtained. Fee is $214.00
  • Name approval request. Required before action on the next item. Fee is $30.00
  • Notice of Resolution. Fee is $50.00
  • In regards to the Notice of Resolution, this resolution is required to change the name of the Prince George Astronomical Society to ‘The Royal Astronomical Society of Canada – Prince George Centre’. This is a requirement of RASC Bylaw Number 1, Article 4, Section 4.02 which states that “Each centre shall be known as either “The Royal Astronomical Society of Canada, Centre, …, which name shall include the applicable geographic region or political division as prescribed by the National Council”.
  • This resolution is to be voted on at the next general meeting, which will be held on March 27, 2002. A 75% majority vote is required for this resolution to pass.
  • Passage of this resolution is not considered dissolution of the present Prince George Astronomical Society, merely a change of name to reflect our association with the RASC. The Society will still have the same Society number of S-0015536.

6. New Members

We welcome two new members to the club this month. RYAN UNRUH, who you may remember as the student who made an excellent presentation at one of our meetings last year, has also attended a few open houses of late. JOHN ASCAH has found he now has the time to merge his interests in Physics, photography, and astronomy. We might see his freshly dusted off telescope at the observatory soon.

6. Adjournment
Motion to adjourn by: Kane
Seconded by: Brian
Adjourned at 7:40 p.m.

Presentations:
Video: “The Celestial Sphere”