Secretaries Analysis

By Brian Battersby

The year is almost over so I thought it would be neat to do a bit of a summary of the year based on the minutes. Highlighting, among other things, what projects we completed, are in progress and never got off the ground.

Membership Attendance:

September: N/A – Loc: Observatory
October: 14 – Loc: Observatory
November: 12 – Loc: CNC
January: 12  – Loc: CNC
February: 13 – Loc: CNC
March: 8 – Loc: Observatory
April: 8 – Loc: Observatory

Projects we wanted to do this year & when they first appeared in the minutes:

  • Join the RASC – October 25, 2000
  • Hold Members Nights – October 25, 2000 / November 29,2000
  • Install the Washroom – Nov 15, 2000
  • Install a Holding Tank for the washroom – Nov 15, 2000
  • Install a Water System for the washroom – Nov 25, 2000
  • Purchase a second Slide Projector – Nov 15, 2000
  • Start a Dark Sky committee – Nov 15, 2000
  • Hold NOVA classes – Nov 15, 2000
  • Have a Christmas Party – Nov 15, 2000
  • Put in an application for a New Grant – Nov 15, 2000
  • Fundraise – Nov 15, 2000
  • Install video surveillance to be monitored by members over the Internet. – Nov 15, 2000
  • Review the clubs Insurance policy. – Nov 15, 2000
  • Install a Dial-Up Server to enable remote access to the PGAO network – Nov 15, 2000
  • Make a flip mirror system for the main scope to convert it to a Newtonian when desired by the user – Nov 29, 2000
  • Create a plaque thanking major contributors & founding members – Nov 29, 2000
  • Create an Archivist position – Nov 29, 2000
  • Update the Website – Nov 29, 2000
  • Submit the Financial Report to the Gaming Commission – Dec 20, 2000
  • Submit the Societies Annual Report – Dec 20, 2000
  • Get a new Building Coordinator – Dec 20, 2000
  • Reduce Noise in the Classroom – Dec 20, 2000
  • Mark off the new Parking Lot – Dec 20, 2000
  • Add a Finder Scope to Bobs/ Clubs 10” Dob.
  • Purchase Educational Videos to aid in NOVA – Dec 20, 2000
  • Create a New Members Handbook – Dec 20, 2000
  • Build an Observing Deck – Dec 20, 2000
  • Try to control the Borrowing of Club equipment better through Sign-Out books – Dec 20, 2000
  • Security System: Look into the false alarms – Dec 20, 2000
  • Have Klaus at the CNC put together a circuit to control the slide projectors with the computer. – Jan 17, 2001
  • Put a water cooler into the Observatory – Jan 17, 2001
  • Put together a Schedule of Events for the newsletter – Jan 17, 2001
  • Upgrade the computers to a High Speed Network – Feb 28, 2001
  • Fix the leak in the roof – March 28, 2001
  • Make a movable fence to block access to the parking in front of the dome. – March 28, 2001
  • Have a Star Party next August or September. – April 25, 2001
  • Write a weekly Newspaper Column – April 25, 2001

Projects Completed:

  • Join the RASC – won’t be officially official until the summer but we were told we’re in.
  • Hold Members Nights
  • Start a Dark Sky Committee
  • Create a plaque thanking major contributors & founding members – this was changed to thank the CNC only.
  • Update the Website – this is one project that is never truly completed!
  • Submit the Financial Report to the Gaming Commission
  • Submit the Societies Annual Report
  • Get a new Building Coordinator – Bob Klick
  • Create a New Members Handbook – was changed to a CD Rom
  • Try to control the Borrowing of Club equipment better through Sign-Out books
  • Put a water cooler into the Observatory
  • Put together a Schedule of Events for the newsletter

Projects Started:

  • Install the Washroom, Holding Tank and Water System – almost there!
  • Purchase a 2nd Slide Projector – ordered but not picked up yet because of lack of funds
  • Hold NOVA classes – only one class was held due to a lack of teaching materials
  • Put in an application for a New Grant – this should be in by the time you read this
  • Install a Dial-Up Server to enable remote access to the PGAO network
  • Newtonian Secondary Mirror
  • Create an Archivist position
  • Noise Reduction– we did get some pricing but not much has happened since
  • Security System: Look into the false alarms – I think a couple of people looked into this a bit but ran into problems getting the info.
  • Control Circuit for the Slide Projectors – Klaus was asked to make this, I think.
  • Upgrade the computers to a High Speed Network
  • Fix the leak in the roof – this might be finished just waiting to see if more leaks show up.
  • Have a Star Party next August or September

Projects Not Started:

  • Have a Christmas Party
  • Fundraise – this never got going this year due to the lack of washrooms
  • Install video surveillance to be monitored by members over the Internet
  • Review the clubs Insurance policy
  • Mark off the new Parking Lot
  • Add a Finder Scope to Bobs/ Clubs 10” Dob
  • Purchase Educational Videos to aid in NOVA – waiting for funds
  • Build an Observing Deck – waiting for funds
  • Make a movable fence to block access to the parking in front of the dome
  • Write a weekly Newspaper Column – I’m not sure how this one ended up I think Matt C was going to write some articles over the summer. In any event the target start date wasn’t until the fall of 2002

My Opinion:

Membership: Based on this years worth of data plus my personal recollection of the last few years I would put forward that we get markedly better attendance when the meetings are held in town rather than the Observatory. The one exception was October, which was the executive election. Perhaps it’s time we consider holding meetings in town all year round to improve attendance and use the observatory solely for member’s nights, tours and any classes/ special events we hold.

Projects: When I started this I felt that there was not a whole lot that we accomplished this year but now that I went through it I think all in all we did OK. While technically the biggest projects are not yet complete they are all on the verge of being completed. The only important things that never got started are being held up by the lack of money we are currently experiencing. I’m looking forward to working with you all next year and I hope we do even better!