7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
October 6, 2004

Date: October 6, 2004
Location: #30-1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Glen, Rod
Members Present: Robin, Wayne, Maurice, John, Greg
Guests Present:

Time Meeting Called to Order at 7:32 p.m.

1. Previous Meeting Minutes
Meeting minutes from September 9, 2004 were circulated
Motion to accept minutes as circulated by: Gil Seconded by: Rod

2. Treasurer’s Report
Club Account Gaming Account
Total Income $4258.66 Total Income $1261.12
Total Expenses $5946.62 Total Expenses $5726.60
Total Income/Expenses ($1687.96) Total Income/Expenses ($4465.48)

All Accounts
Cash and Bank Accounts
Cash $ 0.00
Club Account $ 1102.43
Gaming Account $ 96.51

Total Assets $ 1198.94
Liabilities $ 0.00
Total Net Worth $ 1198.94

Motion to accept treasurer’s report: Rod Seconded by: Gil Carried

3. Correspondence
Barton Insurance invoice

4. Committee reports
Advertising and Public Awareness:
Glen has advertised the AGM and Lunar Eclipse dates in the Citizen, Free Press and Prince George This Week newspapers. Maurice will contact CBC Radio regarding the same events.

4. Committee reports (continued)
Telescope Repair Committee:
Circulating fans in place and operational. Loop added to control box. Random slew occurs when an unknown combination of buttons on the control paddle is depressed. The scope requires rebalancing now that the fans have been installed. Recollimation is needed, to acquire additional focus travel for the ST6.

Safety/Liability Committee:
An emergency phone list will be posted at each telephone location. A wrench to shut off the main gas supply will be placed inside the building at the north door.

Status of corporate funding drive:
Greg provided two web site addresses that provide search engines for grant money. Gil will do some digging. Robin will ask how Ron Evans (Tatla Lake Observatory Project) received funding from TELUS. Glen also has some feelers out for TELUS grants.

Gaming Grant Application Committee:
Financial statement for inclusion in the application should be ready by the end of November.

Observing/Tours Committee:
Tours on October 7, 14, 21
Pro D day activities on October 20
Lunar Eclipse Open House on October 27

National Representative Report
John will not be attending the upcoming National Council Meeting on October 30.

5. New Business

  • Publications complaint regarding the late arrival of SkyNews and the Journal was sent to the RASC
  • The west roof drain will be blocked off to prevent ice from forming on the sidewalk.
  • Robin and Karen are traveling to Tatla Lake to check out the remote access telescope being set up there.
  • Christmas pot luck dinner will be held on December 8.

Coming Events
Oct 6 Executive Meeting 7:30 pm Gil’s Office, 30-1839 1st ave
Oct 7, 14, 21 Vanderhoof School tours 7:00 pm Observatory
October 20 Annual General Meeting – elections 7:30 pm Observatory
October 22 Pro D Day activities 1:30 – 4:00pm Observatory
Oct 27 Total Lunar Eclipse 6:00 pm Observatory
Nov 10 Executive Meeting 7:30 pm Gil’s Office, 30-1839 1st ave
Nov 16 Leonid Meteor Shower 8:30 pm Observatory
Nov 24 General Meeting 7:30 pm Observatory
Open House – every Friday night (Aug. to end of Nov.)
Members Night – every Saturday night (Aug. to end of Nov.)

Next general Meeting
Main Talk: Art Beaumont will give a presentation on Energy and the Tides

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Wayne

Adjourned at 9:39 p.m.