Monthly Archives: April 2004

2004-04-28

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: April 28, 2004
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Rod, Brian
Members Present: John, Jim Toews, Maurice, Wayne, Doug, Gerhard, Art, Bob, Phillip, Michael
Guests Present: The Lemcke and Shrimpton families

Meeting called to order at 7:40 p.m.

1. Previous Meeting Minutes
No minutes were circulated

2. Treasurer’s Report:
As of April 28, 2004
Club Account
Total Income $3338.23
Total Expenses $3061.27
Total Income/Expenses $276.96
Total Net Worth $3067.35

Gaming Account
Total Income $1261.02
Total Expenses $1956.31
Total Income/Expenses ($695.29)
Total Net Worth $3866.70

Motion to accept the Treasurer’s report as presented.
Moved: Rod Seconded: Glen Carried

3. Correspondence
RBC statement, Telus bill, General Assembly info and registration forms, request from a Fort St. James elementary school to tour the facility in June, notice of Steve Barnes’ upcoming September lecture tour to Alberta and B.C.

4. Old Business
None

5. New Business

  • Motion from Wayne: To rescind the March 31, 2004 motion that stated ‘The projector is not to be used off site, and is to remain permanently affixed to the ceiling’ and replace it with a motion that states ‘The projector can only be removed from the ceiling for a club related use if approved by at least two executive members. The projector is to be reinstalled ASAP.’
  • Moved: Glen Seconded: Maurice Carried

5. New Business (Cont’d)

  • Michael Lemcke and Phillip Shrimpton, in recognition of attaining Gold status at the Foothills Elementary School Science Fair and Silver status at the Central Interior Science Exhibition, were each awarded a one-year Junior membership in the RASC Prince George Centre.
  • John Ascah gave a short report on Rajiv’s visit. Rajiv was very impressed with the club facility, enthusiasm of its members, the club focus on outreach, and teaching offered to the public.
  • Rod reminded us that it is imperative that all club records be filed at the observatory, and requested that a larger filing cabinet be acquired.
  • Steve Barnes, RASC member and lecturer, will be giving Astrophotography lectures at the Edmonton, Calgary, and Okanagan centres in September. A tentative date for him to visit Prince George is September 15.

Volunteers for May Events
Member’s Nights
May 1 Doug
May 8 Brian
May 15 Viewing at Baldy Hughes
May 22 Glen
May 29 Windup potluck BBQ

Open Houses
May 7 Bob, Maurice
May 14 Brian
May 21 Glen
May 28 Wayne

6. Upcoming Events
May 15 Viewing at Baldy Hughes
May 29 Windup potluck BBQ at the Observatory. Building opens at 6:00 p.m. Potluck to follow at 7:00 p.m. Barbeques, plates, cups, and utensils will be provided, please bring whatever items you want to cook, and a potluck side dish.

Meeting adjourned at 8:45 p.m.

7. Presentation
Bob gave us some insight into what is involved in gathering and analyzing the data of eclipsing binary stars. C-V Bootes was the subject of his research. Also shown was an image of his personal back yard observatory, and pictures of his visit to the Dominion Astronomical Observatory in Victoria.

2004-04-14

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes
April 14, 2004

Date: April 14, 2004
Location: #30-1839 1st Avenue, Prince George

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Glen, Gil, Brian, Rod
Members Present: Maurice, Wayne, Bob, Jim Toews

Time Meeting Called to Order at 7:35 p.m.

1. Previous Meeting Minutes
The minutes from the February 11, 2004 executive meeting were circulated.

2. Treasurer’s Report
Club Account Gaming Account
Total Income $3298.23 Total Income $261.02
Total Expenses $3061.27 Total Expenses $1956.31
Total Income/Expenses $236.96 Total Income/Expenses ($1695.29)
Total Net Worth $3027.35 Total Net Worth $2566.00

Motion to accept Treasurer’s report. Moved: Rod Seconded: Glen Carried

3. Correspondence
Terasen statement
CCRA- How to fill out tax return
Gaming Commission- Adjustment of +$1000 to gaming account
Extraction Waste Management introductory letter
Fae Mooney letter
IDSA Renewal

4. General Business

  • Jim Toews was given a key to the building.
  • Jim will fabricate a light shield based on dimensions to be taken at his convenience.
  • Glen will purchase a can of concrete paint to touch up the exterior of the building.
  • There has been no progress regarding the corporate fund raising drive. An update will be given at the next executive meeting.
  • The Gaming Commission sent the club an additional $1000 as an adjustment to the original request. No reason was given for the adjustment. Gil will email the Commission asking for an extension of the spending timeline to the end of July.
  • An inventory of the club equipment will be made on Saturday, April 17, 2004 to comply with insurance requirements. Wayne, Bob, Maurice and possibly Rod will perform the inventory.
  • The exterior door access into the attic area of the classroom is to be upgraded/reinforced ASAP.

4. General Business (continued)

  • An extruded metal cage is to be placed around the ceiling projector to discourage theft.
  • Wayne suggested that the club encourage young people in the science of Astronomy by offering a 1 year paid junior membership in the RASC Prince George Centre. The membership(s) would be given to a person or team participating in the Prince George Science Fair, basing his/her/their project on Astronomy, and which best met the criteria established by Wayne, an acknowledged judge for the Science Fair. By becoming official members of the RASC, they will receive all the publications normally available to new members. As a result of this suggestion, it was decided to give our two new ‘honorary’ members, Michael and Phillip, junior memberships in the RASC Prince George Centre. Phillip and Michael will be asked to attend the next general meeting for the presentation, with possible media coverage. They will be given Calendars as well.
  • A decision regarding the remaining gaming account balance was reached. Research into the cost of a Binoviewer with it’s associated eyepieces, as well as several new eyepieces for the main scope will be done. An evaluation on how well Jim’s Binoviewer and 2” eyepieces perform on the main scope will be taken into consideration, and will influence the final decision on what is to be purchased.

Meeting adjourned at 9:15 p.m.