2003-10-29 AGM

7365 Tedford Road
Prince George, BC
V2N 6S2

2003 Annual General Meeting Minutes

Date: October 29, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Glen, Rod, Gil
Members Present: James and son Elliot, Wayne, Art, Doug, John, Gerhard, Bob, Jim Verth

Guests Present: None

Meeting Called to Order at 7:38 p.m.

1. Previous Meeting Minutes
No executive meeting summary was circulated.

2. Treasurer’s Report:
Year End Club Account Gaming Account All Accounts

Year End                               Club Account             Gaming Account                   All Accounts
Total income                             $7728.89                   $15944.86                             $23644.22
Total Expenses                         $5193.83                   $11382.87                             $16576.70
Total Income/Expense               $2535.06                   $4561.99                               $7067.52

October 2003
Total income $864.13
Total Expenses $1224.32
Total Income/Expense -$360.19

3. Secretary’s Report
Refer to the attachments for the 2002-2003 Activity Summary Report

4. Correspondence

5. Old Business

6. New Business

Election of officers for 2003-2004

President Brian Battersby
Vice President Gil Self
Secretary Glen Harris
Treasurer Rod Herd

6. New Business (continued)
The following positions are appointed, not elected
National Representative John Ascah
Observing Director Brian Battersby
Past President Bob Nelson
Building Directors Bob Nelson, Wayne Sanders
Members at Large Maurice Sluka, Wayne Sanders, John Ascah
Newsletter Gil Self

Volunteers for November Events
Open houses
Nov 7 Bob, Jim Verth
Nov 14 Brian
Nov 21 Glen, Doug
Nov 28

Member’s Nights
Nov 8 (Tour) Brian, Wayne, Rod
Nov 15 Doug, Glen
Nov 22 Brian (see note)
Nov 29

7. Upcoming Events
Nov 8 Tour
Nov 12 Tour
Nov 22 Member Orientation (see note)
Dec 10 3rd Annual Pot Luck Christmas Party at the Observatory 6 p.m.

Note: Nov 22 is slated as an orientation evening to help all members become familiar with the technical improvements that have been instituted over the last several months. Come out and learn how to operate the overhead projector, run a power point presentation, project a live image from the dome telescopes into the classroom, use the VCR to play a tape visible on the classroom wall, or operate the laser pointer. See how you can use the viewing area pier wiring to power your telescope, or operate it remotely from inside the building. Take a peek at the results of Wayne’s mirror grinding seminar. Tweak your skills on the operation of the big scope, 8” Celestron, or the 10” Dob.

8. Director’s Reports
Newsletter – Gil is requesting items for the November newsletter showing the lighter and humorous side of Astronomy. Deadline is Nov 12.

Public Awareness – Rod represented the club at a display set up in the 5th Avenue Post Office. The presence of the club dovetailed nicely with the launch of Canada Post’s Astronaut Series of postal stamps. Rod was amazed at the number of people that are still not aware of the existence of our club, and is advocating that more members become involved in tours and open houses, and that the club become more aggressive in it’s efforts to advertise it’s existence. As the treasurer, Rod sees the tours and open houses as an important source of revenue that would be used to defray the day-to-day costs incurred operating the observatory.

Open Houses and Tours – As an aside to the previous item, there has been a considerable amount of positive feedback from the visiting public. Our PowerPoint presentations, lectures, and use of the laser pointer are becoming very polished and professional.

9. Adjournment
The meeting was adjourned at 9:05 p.m.

10. Main presentation
John Ascah showed images of his visit to the Arizona Sky Village.