Monthly Archives: March 2003

2003-03-26

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: March 26, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Maurice Sluka
Executives Present: Brian, Glen, Rod, Gil
Members Present: Gerhard, John, James and son Elliot, Maurice, Ryan, Doug, Jim, Wayne, Bob K.
Guests Present: Gregory Mohammed and the UNBC Physics Club

Meeting Called to Order at 8:20 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held March 12, 2003 and opened to discussion

Treasurer’s Report:
Revenue: $3417.14
Net Income: $101.91

  • $7500 in Gaming funds is ‘In the mail’
  • UNBC Physics Club submitted a proposal to liaise with our organization.
  • Gil is preparing another Gaming Funds application for submission. Financial statements and spreadsheet detailing club activities and participation will be attached.
  • Maurice showed his plans for an observing deck.
  • Bob is working on replacing the existing scope drive. There will be periods of ‘down time’.
  • Brian is organizing a Garage Sale.
  • Motion specifying requirements for additional Observatory access.

Coming Events
March 13 Tour Katimavik 7:30 pm Observatory
March 15 Member’s Night (tour was cancelled) 7:30 pm Observatory
March 26 General Meeting 7:30 pm Observatory
March 2 2nd Annual Messier Marathon 5:30 pm Observatory

April 12 “Rain or Shine” Member’s Night 7:30 pm Observatory
April 16 Executive Meeting 7:30 pm Gil’s Office
April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Place
April 30 General Meeting 7:30 pm Observatory

May 3 “Rain or Shine” Member’s Night 7:30 pm Observatory
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

2. Treasurer’s Report
Report distributed by Rod Herd. See attached.

3. Correspondence
RASC membership reports, Calgary RASC: Star Seeker newsletter, BC Gas & Hydro Bills, BC Gaming RE: Changes in changes to direct access program. Vancouver RASC: Nova newsletter

4. Old Business
None

5. New Business
None

6. Upcoming Events
See Executive meeting summary above.

June 27 – 30: 2003 General Assembly
Cost: $110 prior to May 15th – $125 after
Accommodations available at UBC
GA is held on UBC campus
Anyone who is interested in going please let Brian know!

7. Adjournment
The meeting was adjourned at 9:00 p.m.

8. Main Presentation
Gregory Mohammed gave a presentation on the beginnings of astronomy and common telescope designs from physics viewpoint. Brian followed with a demonstration of focal plane and how a refractor works using various props.

Gil Self showed his power point presentation of the Hubble images.

Prior to the meeting everyone enjoyed some observing time using the 24” scope and Doug’s scope. Jim Toews enthralled everyone with his green laser pointer.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 2/28/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

229.19

 

Gaming Acct Royal Bank

14.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

243.72

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

243.72

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72299.72

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-325.98

TOTAL CURRENT LIABILITIES

 

-325.98

TOTAL LIABILITIES

 

-325.98

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

103.88

TOTAL EARNINGS

 

72625.70

TOTAL EQUITY

 

72625.70

   

__________

LIABILITIES AND EQUITY

 

72299.72

   

==========

Generated On: 3/25/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 2/28/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

670.6

Calendars

 

1567.2

Tours & Open House

 

371.89

Pop & Chips

 

64.96

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

425.52

TOTAL REVENUE

 

3631.84

TOTAL REVENUE

 

3631.84

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

65

Alarm System

 

215.46

Bank Charges

 

36.50

Calendars

 

750

G.S.T.

 

0

Insurance

 

465

Internet

 

0

Office

 

149.84

Pop & Chips

 

0

Repair & Maint.

 

398.40

Sky & Telescope

 

535.28

Telephone

 

301.26

Utilities, Heat Light

 

611.22

Land Lease

 

0

TOTAL EXPENSES

 

3527.96

TOTAL EXPENSE

 

3527.96

   

_________

NET INCOME

 

103.88

   

=========

Generated On: 3/25/03

   

2003-03-12

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: March 12, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Brian, Gil, Glen
Members Present: Bob, Maurice
Guests Present: Greg Mohammed, Rebecca Leask

Time Meeting Called to Order at 7:36 p.m.

1. Previous Meeting Minutes
Meeting minutes from Feb. 15, 2003 were circulated

2. Treasurer’s Report
Revenue: $3417.14
Net Income: $101.91
See pages 3 & 4 for details

3. Correspondence
RASC reports; Member information changes, Centre Payments, Current Members List; request for info about the colour of the RASC Seal; NASA Space Place partners; Gina Layte from Girl Guides; Telus bill; Royal Bank account statements

4. Old Business
$7500 in Gaming funds is ‘In the mail’

5. New Business

  • UNBC Physics Club submitted a proposition to liaise with our organization.
  • Gil is preparing another Gaming Funds application for submission. Financial statements and spreadsheet detailing club activities and participation will be attached.
  • Maurice showed his plans for an observing deck.
  • Bob is working on replacing the existing scope drive. There will be periods of ‘down time’.
  • Brian is organizing a Garage Sale.

Coming Events
March 13 Tour Katimavik 7:30 pm Observatory
March 15 Member’s Night (tour was cancelled) 7:30 pm Observatory
March 26 General Meeting 7:30 pm Observatory
March 2 2nd Annual Messier Marathon 5:30 pm Observatory

April 12 “Rain or Shine” Member’s Night 7:30 pm Observatory
April 16 Executive Meeting 7:30 pm Gil’s Office
April 26 Astronomy at the Mall (public event) 12:00 noon Parkwood Place
April 30 General Meeting 7:30 pm Observatory

May 3 “Rain or Shine” Member’s Night 7:30 pm Observatory
May 10 Year end BBQ 5:00 pm Observatory
May 14 Executive Meeting 7:30 pm Gil’s Office
May 15 Lunar Eclipse (public event) 7:30 pm Observatory
May 24,25 Garage Sale fundraiser start@ 9:00 am 4556 Bauch Ave
May 28 General Meeting 7:30 pm Observatory
May 30,31 End of Open Houses and Member’s Nights for the season

June 14 GUEST 2003 in the North-Girl Guides 9:30 pm Observatory
June 27-30 RASC General Assembly UBC Campus

Next general meeting:

Main Talk: Space shuttle by Maurice
Additional topic: Bob

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 9:00 p.m.

Revision: Add to New Business
Motion by Brian to state requirements for additional access to the facilities.

Anyone who wants to operate RASC: PG Centre equipment (either at the “tour” or outside of it must become a member of the RASC: PG Centre and will be under it’s rules regarding scope use and becoming a key holder.

  • To be a key holder a member must be trained on how to operate the scope
  • Volunteer their time to the club by running tours, open houses, booths, working on the observatory, etc
  • Be a member in good standing
  • The RASC: PG Centre executive approves (by vote) awarding the member a key

Moved: Brian Seconded: Gil Carried

Prince George Astronomical Society

Balance Sheet (Cash basis)  As At 3/31/03

ASSETS

CURRENT ASSETS

Royal Bank

176.77

Gaming Acct Royal Bank

14.53

Petty Cash

0

Sky & Tel

0

CASH TOTAL

191.3

Accounts Receivable

0

TOTAL CURRENT ASSETS

191.3

CAPITAL ASSETS

Building

50000

Accum Amort-Building

0

Telescopes & Equip.

20000

Accum Amort-Tel & Equip

0

Furn & Equip

2056

Accum Amort-Furn & Equip

0

TOTAL CAPITAL ASSETS

72056

Calendars

0

TOTAL ASSETS

72056

TOTAL ASSETS

72247.3

==========

LIABILITIES

CURRENT LIABILITIES

Accounts Payable

0

G.S.T. Paid

-311.43

TOTAL CURRENT LIABILITIES

-311.43

TOTAL LIABILITIES

-311.43

__________

EQUITY

EARNINGS

Retained Earnings

72521.82

Current Earnings

36.91

TOTAL EARNINGS

72558.73

TOTAL EQUITY

72558.73

__________

LIABILITIES AND EQUITY

72247.3

==========

Generated On: 3/13/03

 

Prince George Astronomical Society

Income Statement (Cash basis) 10/1/02 to 3/31/03

REVENUE

REVENUE

R.A.S.C. Dues

670.6

Calendars

1412.5

Tours & Open House

341.89

Pop & Chips

64.96

Other Income

531.67

Interest Inc.

0

Donations

395.52

TOTAL REVENUE

3417.14

TOTAL REVENUE

3417.14

_________

EXPENSE

EXPENSES

Accounting & Legal

0

Ads. & Promotion

65

Alarm System

215.46

Bank Charges

36.5

Calendars

750

G.S.T.

0

Insurance

465

Internet

0

Office

116.24

Pop & Chips

0

Repair & Maint.

398.4

Sky & Telescope

535.28

Telephone

301.26

Utilities, Heat Light

497.09

Land Lease

0

TOTAL EXPENSES

3380.23

TOTAL EXPENSE

3380.23

_________

NET INCOME

36.91

=========

Generated On: 3/13/03