Monthly Archives: January 2003

2003-01-25

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: January 26, 2003
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen, Rod
Members Present: Gerhard, Charles, Bob, John, James and son Elliot
Guests Present:
Time Meeting Called to Order at 7:42 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held January 15, 2003 and opened to discussion

Treasurer’s Report:
Total Revenue $2814.37
Net Income $128.85

Old Business:

  • The ceiling mold is still an outstanding issue.
  • Work in progress regarding the building security upgrade.
  • The club’s charity status has been reinstated.
  • We’ll have to wait a few more months yet for the gaming funds.
  • 8 members subscribed to Sky and Tel Magazine.
  • 94 of the 125 calendars have been sold.
  • It still hasn’t been decided who will be organizing the trip to the RASC General Assembly being held June 26 – July 1 in Vancouver.

New Business:

  • Curtis Elite is now monitoring the alarm system, and all user codes have been changed. –The locks will be changed in the near future.
  • Wayne will lend his scope drive system to the club for evaluation.
  • A school tour is tentatively scheduled for Feb. 7th at 7:00 p.m.

2. Treasurer’s Report
See the attached detailed statements on pages 3 & 4.

3. Correspondence
Received newsletter from Vancouver Centre, Thank You letter from Big Brothers, Big Sisters for a tour they participated in on October 26,2002

4. Old Business
None

5. New Business

  • Send the Prince George Centre newsletter to the Kingston, Calgary, and Vancouver Centres.
  • There is a new email discussion group exclusively for Prince George members. Contact Brian at blbattersby@shaw.ca on how to sign up.

6. Upcoming Events

  • Group Tour: Feb 7th. Gil and Rod hosting.
  • Rain or Shine member’s night: Feb 8th
  • Executive meeting: Feb 12th
  • General Meeting: Feb 26th
  • Open Houses and Member’s Nights start in February on Friday and Saturday nights respectively.

7. Constellation of the Month
Gil presented Virgo as this month’s constellation.

8. Main Presentation
Bob gave a presentation on Variable Star light curves.

9. Adjournment
The meeting was adjourned at 9:30 p.m

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 1/31/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

494.4

Calendars

 

1412.5

Tours & Open House

 

277.39

Pop & Chips

 

33.71

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

64.7

TOTAL REVENUE

 

2814.37

TOTAL REVENUE

 

2814.37

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Alarm System

 

215.46

Bank Charges

 

11.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

465

Internet

 

0

Office

 

87.44

Pop & Chips

 

0

Repair & Maint.

 

0

Sky & Tel

 

535.28

Telephone

 

251.05

Utilities, Heat Light

 

419.75

Land Lease

 

0

TOTAL EXPENSES

 

2735.73

TOTAL EXPENSE

 

2735.73

   

_________

NET INCOME

 

78.64

   

=========

Generated On: 1/29/03

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 1/31/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

223.88

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

Sky & Tel

0

 

CASH TOTAL

 

253.41

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

253.41

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72309.41

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-291.05

TOTAL CURRENT LIABILITIES

 

-291.05

TOTAL LIABILITIES

 

-291.05

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

78.64

TOTAL EARNINGS

 

72600.46

TOTAL EQUITY

 

72600.46

   

__________

LIABILITIES AND EQUITY

 

72309.41

   

==========

Generated On: 1/29/03

   

 

2003-01-15

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: January 15, 2003
Location: 1839 1st Ave.

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Gil, Brian, Rod, Glen, Bob
Members Present: Wayne, Maurice
Guests Present:

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
Meeting minutes from Nov. 13, 2002 were circulated

2. Treasurer’s Report
There is a balance of approximately $200. See pages 3 & 4 for a full report.
Revenue Canada has reinstated our charity status backdated to Feb. 2002. Rod will be resubmitting the1991 and 1992 Income Tax forms to ensure that our charity status is not revoked again. GST rebate process is underway.

3. Correspondence
RASC Reports: Members, Revenue, Member Changes, Revenue Canada, Toronto, Victoria and Calgary Centre Newsletters.

4. Old Business

  • Gaming Application: Approximate 3 month wait for the funds.
  • The mould on the ceiling is still an outstanding issue.
  • Work is still in progress in beefing up security.
  • 8 members subscribed to Sky and Telescope.
  • 94 of the 125 available calendars have been sold.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – are we going to organize a group?

5. New Business

  • Alarm System: We have switched to the Curtis Elite alarm company in town. User codes are different from the old system. If you have a key, call Brian for your new code. The locks will be redone on all doors soon.
  • Wayne will lend his scope drive system to the club for evaluation.
  • School tours are tentatively scheduled for Tuesday, Jan 21st at 7:00 p.m., Thursday, Jan 23rd at 7:30 p.m. and Friday, Feb 7th at 7:00 p.m.

Open House Schedule:
Feb 7th Gil, Rod (Tour)
Feb 14th
Feb 21st Brian
Feb 28th Glen

Member’s Night Schedule:
Feb 1st Glen
Feb 8th Brian
Feb 15th
Feb 22nd Glen

Next general meeting:
Constellation of the Month: Virgo will be presented by Gil.
Main Talk: Bob will discuss Variable Star light curves.

6. Adjournment
Motion to adjourn by: Glen
Seconded by: Brian

Adjourned at 9:10 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 1/31/03

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

767.54

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

0

 

Sky & Tel

-8.61

 

CASH TOTAL

 

788.46

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

788.46

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72844.46

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-268.17

TOTAL CURRENT LIABILITIES

 

-268.17

TOTAL LIABILITIES

 

-268.17

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

590.81

TOTAL EARNINGS

 

73112.63

TOTAL EQUITY

 

73112.63

   

__________

LIABILITIES AND EQUITY

 

72844.46

   

==========

Generated On: 1/13/03

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 1/31/03

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

408

Calendars

 

1303.8

Tours & Open House

 

221.39

Pop & Chips

 

33.71

Other Income

 

531.67

Interest Inc.

 

0

Donations

 

19.4

TOTAL REVENUE

 

2517.97

TOTAL REVENUE

 

2517.97

   

_________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

11.75

Calendars

 

750

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

44.4

Pop & Chips

 

0

Repair & Maint.

 

0

Sky & Tel

 

535.28

Telephone

 

200.84

Utilities, Heat Light

 

384.89

Land Lease

 

0

TOTAL EXPENSES

 

1927.16

TOTAL EXPENSE

 

1927.16

   

_________

NET INCOME

 

590.81

   

=========

Generated On: 1/13/03