Monthly Archives: October 2002

2002-10-30

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

General Meeting Minutes

Date: October 30, 2002
Location: PGAO 7365 Tedford Road

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Brian, Gil, Glen
Members Present: Ryan, Gerhard, Doug, Charles, Dan, John, Art, Maurice
Guests Present: Kathryn

Time Meeting Called to Order at 7:30 p.m.

1. Previous Meeting Minutes
Summary of Executive meeting held 02/10/16 and opened to discussion

Treasurer’s Report:
Total Revenue $211.47
Net Income $65.80

Old Business:

  • Door locks still need to be rekeyed.
  • Holes drilled and inserts in place to help beef up building security.
  • Maurice’s Letter to the Editor regarding light pollution was printed in the Citizen.
  • Website now has information on light pollution.
  • Wayne was given a key to the Observatory.
  • Updates/changes requested by the Gaming Commission have been sent in.

New Business:

  • Wayne and Maurice provided handouts and showed materials that could be used for upgrading/replacing the 24” scope’s drive/control system. Bob’s input will also be required.
  • Building directors to ventilate the flat roof and address the mould problem in the hallway leading to the dome.
  • Bob will be invited to look over/approve members’ observations pertaining to obtaining The Explore the Universe Certificate.
  • Kane provided information that could be used for a “Project Corner” column in the newsletter.
  • Maurice provided cost estimates to expand the parking lot, improve the driveway, extend the sidewalk, establish a permanent observation deck, and build light barriers.
  • Steps have been taken to have the club’s charitable status reinstated.
  • Christmas Pot Luck dinner to be held at the Observatory on Wednesday, December 11th from 6:00 p.m. to 9:00 p.m.

2. Treasurer’s Report
See the attached detailed statements on pages 3 & 4.

3. Correspondence
None

4. Old Business
None

5. New Business
Gil handed out and explained the Visual Meteor Observation Form on Kane’s behalf.

6. Upcoming Events
November 18th is Leonids night. Public viewing at the observatory.
December 11th is the Pot Luck Christmas Party. 6-9 p.m. at the observatory

Volunteers for Open House Nights
Nov.1 Doug, Rob, Glen
Nov. 8 Brian, Doug
Nov. 15 Glen, Wayne
Nov. 22 Gil
Nov. 29 Glen

Volunteers for Member’s Night Hosts
Nov. 2 Brian
Nov. 9 Doug, Glen
Nov. 16 Brian
Nov. 23 Glen, Wayne
Nov. 30 Brian?

6. Constellation of the Month
Maurice presented Aquila as this month’s constellation.

7. Main Presentation
John explained Celestial Navigation to the group.

8. Adjournment
The meeting was adjourned at 9:45 p.m.

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 10/31/02

   

REVENUE

   
     

REVENUE

   

R.A.S.C. Dues

 

169

Calendars

 

0

Tours & Open House

 

38.16

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

0

TOTAL REVENUE

 

211.47

     

TOTAL REVENUE

 

211.47

   

________

EXPENSE

   
     

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

0

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

145.67

     

TOTAL EXPENSE

 

145.67

   

________

NET INCOME

 

65.8

   

========

     
     

Generated On: 10/16/02

   

 

Prince George Astronomical Society

   

Balance Sheet (Cash basis)  As At 10/31/02

   

ASSETS

   
     

CURRENT ASSETS

   

Royal Bank

273.85

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

42.47

 

CASH TOTAL

 

345.85

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

345.85

     

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

     

TOTAL ASSETS

 

72401.85

   

==========

LIABILITIES

   
     

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-185.77

TOTAL CURRENT LIABILITIES

 

-185.77

     

TOTAL LIABILITIES

 

-185.77

   

__________

EQUITY

   
     

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

65.8

TOTAL EARNINGS

 

72587.62

     

TOTAL EQUITY

 

72587.62

   

__________

LIABILITIES AND EQUITY

 

72401.85

   

==========

     
     

Generated On: 10/16/02

   

 

2002-10-16

ROYAL ASTRONOMICAL SOCIETY OF CANADA
PRINCE GEORGE CENTRE
7365 Tedford Road
Prince George, BC
V2N 6S2

Executive Meeting Minutes

Date: October 16, 2002
Location: 230-177 Victoria Street

Chairperson: Brian Battersby
Recording Secretary: Glen Harris
Executives Present: Rod, Wayne, Maurice, Kane, Brian, Glen
Members Present: None
Guests Present: None

Time Meeting Called to Order at 7:45 p.m.

1. Previous Meeting Minutes
Meeting minutes from Sept 11, 2002 were circulated
Motion to accept minutes as circulated by: Brian Seconded by: Kane

2. Treasurer’s Report
See page 3 & 4 for the detailed statements.
Alarm monitoring fees are due on Dec 30, 2002.
Insurance is paid up until the end of February 2003.

3. Correspondence
Various Emails from the RASC including: RASC Fall Council Meeting, Toronto Centre Observatory Tour & Hospitality, Explore the Universe template file, National Council Meeting October 26, 2002 – Teleconferencing, New Members Report, Transfers In Report, Member Information Changes Report, RASC Members 09/02, Agenda for October 26, 2002
National Council Meeting; RASC Minutes; National Council Meeting – Dinner.

4. Old Business

  • Gaming Application: Gil was contacted and updates/ changes were requested by Gaming. Those changes have been made and sent in.
  • Wayne and Bob, the building directors, will arrange to ventilate the flat roof, address the hallway mould problem, and complete the building security upgrade. Holes have been drilled and inserts are in place. The bars are still required.
  • Wayne’s wife is unable to re-key the Schlage type locks. This item has been tabled until funds are available to have this work done.
  • Wayne was given a key to the Observatory.

4. Old Business (cont’d)

  • Maurice forwarded Mathew his light pollution information for the website. It has been added and looks great. Brian has added all but 6 of the newsletters to the site. He needs to find a hardcopy of the following newsletters: 66, 58, 57, 52, 49 and 48 Mathew has added several new features to the site including: Quick access from the main page to Membership, Events and Contact Information. He has also added a constantly updated Sky Chart centered on the observatory and an Astro Photo of the Month area.

5. New Business

  • Wayne and Maurice provided handouts and presented the hardware that could be used to replace/upgrade the 24” scope’s drive/control system.
  • Bob will be invited to examine/approve members’ observations pertaining to obtaining The Explore the Universe Certificate. Brian will be the first candidate.
  • Kane distributed some information that could be used for a “Project Corner” column in the newsletter.
  • Maurice presented a detailed cost analysis to improve the driveway, expand the parking lot, extend the sidewalk, establish a permanent viewing deck, and provide light shields.
  • Steps have been taken to have the club’s charitable status reinstated.
  • RASC General Assembly. Date: June 26 (Thursday) – July 01 (Tuesday), 2003
  • Location: Vancouver, British Columbia – are we going to organize a group? This item was tabled for discussion at a later time.
  • Leonid Meteor Shower on November 18, 2002 7:30 p.m. at the Observatory.
  • Tours on October 24 (7:00 pm) & 26 (6:00 pm). So far Brian is running both. Glen is helping on the 26th as well as running Open House on the 25th
  • The 2nd Annual Christmas Pot Luck Dinner will be held at the Observatory on Wednesday Dec. 11th from 6 p.m. until 9 p.m.
  • Volunteers are needed for Open Houses and Members’ Nights in November.

Next general meeting:
Constellation of the Month: Brian

Main Talk: John A. will talk about celestial navigation

6. Adjournment
Motion to adjourn by: Brian
Seconded by: Glen

Adjourned at 10:03 p.m.

Prince George Astronomical Society

   

Balance Sheet (Cash basis) As At 10/31/02

   

ASSETS

   

CURRENT ASSETS

   

Royal Bank

273.85

 

Gaming Acct Royal Bank

29.53

 

Petty Cash

42.47

 

CASH TOTAL

 

345.85

Accounts Receivable

 

0

TOTAL CURRENT ASSETS

 

345.85

CAPITAL ASSETS

   

Building

50000

 

Accum Amort-Building

0

 

Telescopes & Equip.

20000

 

Accum Amort-Tel & Equip

0

 

Furn & Equip

2056

 

Accum Amort-Furn & Equip

0

 

TOTAL CAPITAL ASSETS

 

72056

Calendars

 

0

TOTAL ASSETS

 

72056

TOTAL ASSETS

 

72401.85

   

==========

LIABILITIES

   

CURRENT LIABILITIES

   

Accounts Payable

 

0

G.S.T. Paid

 

-185.77

TOTAL CURRENT LIABILITIES

 

-185.77

TOTAL LIABILITIES

 

-185.77

   

__________

EQUITY

   

EARNINGS

   

Retained Earnings

 

72521.82

Current Earnings

 

65.8

TOTAL EARNINGS

 

72587.62

TOTAL EQUITY

 

72587.62

   

__________

LIABILITIES AND EQUITY

 

72401.85

   

==========

Generated On: 10/16/02

   

 

Prince George Astronomical Society

   

Income Statement (Cash basis) 10/1/02 to 10/31/02

   

REVENUE

   

REVENUE

   

R.A.S.C. Dues

 

169

Calendars

 

0

Tours & Open House

 

38.16

Pop & Chips

 

4.31

Other Income

 

0

Interest Inc.

 

0

Donations

 

0

TOTAL REVENUE

 

211.47

TOTAL REVENUE

 

211.47

   

________

EXPENSE

   

EXPENSES

   

Accounting & Legal

 

0

Ads. & Promotion

 

0

Bank Charges

 

0

Calendars

 

0

G.S.T.

 

0

Insurance

 

0

Internet

 

0

Office

 

0

Pop & Chips

 

0

Repair & Maint.

 

0

Telephone

 

50.21

Utilities, Heat Light

 

95.46

Land Lease

 

0

TOTAL EXPENSES

 

145.67

TOTAL EXPENSE

 

145.67

   

________

NET INCOME

 

65.8

   

========

Generated On: 10/16/02

   

2002-10-07

PRINCE GEORGE ASTRONOMICAL SOCIETY
(ROYAL ASTRONOMICAL SOCIETY OF CANADA: PRINCE GEORGE CENTRE)
7365 Tedford Road
Prince George, BC
V2N 6S2

Emergency Executive Meeting Minutes

Date: October 7, 2002

Location: 490 Brunswick St, Prince George

Chairperson: Brian Battersby
Recording Secretary:Gil Self
Executives Present: Gil Self, Brian Battersby, Rod Herd, Wayne Sanders
Members Present: None

Time Meeting Called to Order: 1:00 p.m.

1. Previous Meeting Minutes
None, as this was a special meeting

2. Treasurers Report
None, as this was a special meeting

3. Correspondence
Paperwork dealing with current gaming application

4. Old Business
None, as this was a special meeting

5. New Business
The purpose of this meeting was to pass and sign documents required by the gaming commission to continue the application process. This meeting was called on short notice due to the time limit imposed on the club by gaming.

Items to be addressed.

1. Resolution required by gaming to ensure that no member will benefit directly from the club’s assets when the club dissolves.

Motion: to accept the resolution as presented by gaming (see attachment A)
Carried: Unanimously

2. Sign a letter stating that under “no circumstances no club member will receive any remuneration, benefits or wages of any kind from the club.” Gil clarified this position verbally with Joan Fredricks [ (250) 356-2990 ] at gaming and she stated that repaying small amounts to members for items bought for the club was acceptable as long as there was an adequate paper trail. She did recommend getting away from this practice however. She also said that she noticed that we did this from our financial records.

Brian Battersby, Gil Self, Rod Herd, Glen Harris and Wayne Sanders all signed the letter affirming the clubs position on this matter.

3. Finalize a letter explaining the scope and aim of the club as requested by Joan
Fredricks. (see attachment B)

6. Adjournment
Adjourned at 1:30 p.m.

ATTACHMENT A

RESOLUTION

RESOLVED that should the Prince George Astronomical Society, which received gaming funds from licensed charitable gaming events, bingo affiliation and/ or direct access grants, at any time dissolve or cease to exist, have any and all gaming monies or assets purchased with gaming funds held at the date of dissolution or cessation of existence these/they shall be distributed by the Prince George Astronomical Society to:

A registered charity or registered charities in British Columbia, as defined in the Income Tax Act (Canada), as may be determined by the members of the Society at the time of winding up or dissolution.

OR

Such charitable organization or organizations in British Columbia having a similar charitable purpose.

RESOLVED FURTHER that the foregoing resolution shall not be altered or amended and shall continue to be binding on the Prince George Astronomical Society.

RESOLVED FURTHER that the Prince George Astronomical Society will provide its undertaking, by delivery of a copy of this resolution to the Gamin Policy and Enforcement Branch, that it will abide by the limits on the application of its assets on dissolution as provided herein.

CERTIFIED to be a true and correct copy of a resolution unanimously passed by the Board of Directors of the Prince George Astronomical Society at a meeting held on
____________, 20_____.

Signed:

_______________________________ ______________________________
(Board Member)                                      (Board Member)

ATTCHAMENT B

PRINCE GEORGE ASTRONOMICAL SOCIETY
7365 Tedford Road
Prince George, BC
V2N 6S2

B.C. Government
Gaming & Policy Enforcement

(250) 356-2990

ATTN: Joan Fredricks

SUBJECT: ORGANIZATION #105987 – Direct Access Application

The Prince George Astronomical Society’s observatory is a unique facility in northern British Columbia and indeed Canada. It is one of only a handful of observatories in Canada that is easily accessible to the public by attending one of our many open houses or tours. By becoming a member of the Society people gain direct access to the twenty-four inch telescope as well as other equipment such as CCD cameras and portable telescopes.

Each year between 800 and 1500 people visit the observatory for tours, open houses, special events and meetings. For many of these people it is their first exposure to the night sky and astronomy in general. The many school-aged children who visit the observatory either through their school, Girl Guide group, Boy Scouts group, church group or other youth group especially appreciate this unique form of “hands on science”. We try to coordinate with the school curriculum to accommodate tours at the same time of year as the astronomy course work is taught. Our presentation has been reviewed by a teacher and follows closely with what is being taught in the schools. We are currently working on more presentations to further target specific age levels of school children. We have had great response to our summer programs. As well, several times over the last two summers we have set up specialized equipment in the parking lot at local malls, hundreds of people have had their first close-up look at the sun. For the past two summers we have also held one meeting publicly at a large local park. “Astronomy At The Park” is a growing success, which we will continue each summer in August.

Use of the observatory is growing, our paid membership is up to thirty-six and the Society is implementing suggestions from a marketing analysis donated by the Innovation Resource Centre to increase public awareness of the observatory and improve members and non-members experiences at the facility. The improvements implemented so far include: changing the meeting structure, creating new, more audience-targeted presentations and increasing the access to the observatory for both the general public and members. Other improvements being considered but, which we are unable to currently fund at this time include making the parking lot safer, adding more lighting on pathways and smoothing out the exterior landscaping to help increase safety in the dark. We see a lot of interest in simple visual astronomy, not equipment intensive but we do need to build a large outdoor “observing area” at the observatory. A knowledgeable member will guide users around the night sky from a safe, comfortable viewing area. In the future we expect a larger membership and an increase in the number of visitors to the facility due to the improvements we are making.

The reach of the observatory is also growing. In the last year we have had three tours come from Quesnel and hosted a contingent of Girl Guides from across northern British Columbia.

Over the years local companies and individuals have donated equipment, materials and countless volunteer man-hours to build and maintain the facility that the community of Prince George now enjoys.

Sincerely,

Brian Battersby
President,
Prince George Astronomical Society